Academic Transition Program & Operations Manager
Job Purpose: Provide promotional, administrative, performance assessment, and financial/accounting services in support of assigned program(s) within a research center, academic unit, or other campus units of a school. These functions may encompass a variety of activities related to program success including coordination of program marketing, program administration, program operations, and program development.
Design/develop promotional and marketing materials to include those developed for specific target audiences in support of program outreach efforts.
- Plan, schedule and coordinate promotional events.
- Coordinate administrative activities associated with program operations such as procurement, records maintenance, compliance, meeting arrangements and minutes, and document preparation.
- Develop, analyze, reconcile and report financial data related to program operations.
- Develop and maintain performance assessment tools applied in program review to measure and report progress.
- Collaborate with internal and external entities to aid institutional or program support.
- Perform other related duties as assigned.
- Education: Bachelor's Degree or equivalent combination of education and experience
- Work Experience: Four to six years job related experience
- Certifications: N/A
- Skills: This job requires working knowledge of research program promotion and administration. Included are skills in development and administering program assessment tools, marketing, and financial analysis and reporting. Also required are skills in planning, organization, spoken and written communications, scheduling and customer service. Use of office and specialized computer applications and databases are required.
•Preferred Education: Master's degree in Higher Education Administration.
Preferred Work Experience: Experience with First-Year programs, First-Year Seminar programs, orientation programs, student transition programs, peer leader programs, and/or student development, ideally within a research university context.
•Preferred Certifications: N/A
•Preferred Skills: This job requires working knowledge of research program promotion and administration. Included are skills in development and administering program assessment tools, marketing, and financial analysis and reporting. Also preferred are skills in planning, organization, spoken and written communications, scheduling and customer service. Use of office and specialized computer applications and databases are required.
Additional Information: Please include a cover letter with your application addressing how your qualifications for this position are in alignment with those requested. Duties may include but are not limited to: •Manage all aspects of the GT 1000 & GT 2000 Team Leader Programs; includes marketing and communication; program and event planning; curricular and co-curricular program planning; and all related duties.
•Establish, oversee, and manage the team leader training and development program to enhance GT 1000 & GT 2000.
•Assist with general administrative and operations support, including course scheduling.
•Represent and present on behalf of CAE at Institute events, such as Admission and Orientation (FASET), committees, and at other events, as well as in courses and at conferences.
•Plan, schedule and coordinate events, meetings, and workshops.
•Assist with assessment and evaluation, including data collection, data analysis, and report preparation.
•Collaborate with internal and external entities to aid institutional or program support.
•Perform other related duties as assigned in support of CAE and the Office of Undergraduate Education (OUE).
Impact & Influence: This position will interact on a consistent basis with: research, academic and administrative management and staff with a school or center and across campus, vendors and sponsors. This position typically will advise and counsel: research, academic and administrative management and staff with a school or center and across campus, vendors and sponsors. This position will supervise: NA
Department Description The Center for Academic Enrichment (CAE) provides students with opportunities to collaborate with one another and faculty in research and innovation programs, academic seminars, campus-wide engagement activities, living learning communities and other endeavors in which they can share ideas, explore possibilities and take initiative. The primary responsibilities of this position will entail programming and operations associated with the Academic Transitions Programs in the Center for Academic Enrichment (CAE), including GT1000: First-Year Seminar, GT 2000: Transfer Student Seminar, and Project One. This includes curricular and co-curricular programs, event planning, marketing and communication, and related programmatic support. The position will manage the peer leader and student mentorship and leadership programs for GT 1000 & GT 2000 and work closely with a variety of stakeholders across campus, including students, faculty, and staff.