Employment Manager

Location
Gainesville, Florida
Salary
41,650 - 49,980
Posted
Nov 05, 2018
Institution Type
Community College

Santa Fe College employs approximately 1800 full and part time employees. The Human Resources Department is responsible for all aspects of employment including recruitment, onboarding, retention, development, compensation, the evaluation process, employee relations, retirement, benefits, wellness assists with coaching, discipline, and termination issues. The Employment Manager develops and implements all facets of an effective employee recruitment, selection and onboarding program including advertising, direct recruitment and support for the selection process while ensuring compliance with all applicable policies, rules, regulations and laws. This position develops and oversees the college’s pre-employment screening process, provides accurate and comprehensive reports and responses to inquiries and oversees the full-time employee onboarding and orientation process.  

 

Responsibilities and duties include:

 

  • Collaborates with college leadership and hiring authorities to develop, implement and evaluate recruitment, screening and hiring strategies and initiatives to ensure that the college attracts and retains the best faculty and staff needed to further organizational goals.
  • Manages all aspects of the college’s full-time employee recruitment and employment functions including the development, evaluation and implementation of strategies for recruiting, selecting and hiring.
  • Strategically works to ensure recruitment of diverse pools of applicants.
  • Serves as a resource for all screening committees throughout the search/screen/hiring process and ascertains that the college procedure governing search and screening is updated, accurate, and in compliance with governing laws and regulations.
  • Develops and updates employment information on the college website as it relates to open positions to ensure accurate and timely information is displayed and manages the college’s applicant tracking system.
  • Serves as the systems administrator for the college’s online posting and applicant tracking system.
  • Develops and updates staffing related forms including but not limited to employment application, recruitment request forms and hiring recommendation forms ensuring compliance with all College, state and federal requirements and retains documentation in compliance with record retention guidelines
  • Maximizes recruitment resources by coordinating advertisement sources including internet, career fairs by print media including drafting ads, brochures, announcements and other recruiting materials for print, broadcast and electronic media advertising.
  • Represents the College at recruitment fairs and employment-related presentations. Develops and maintains strong, collaborative working relationships with college personnel, candidates, community members, and organizations.
  • Manages the college’s full-time employee onboarding program by ensuring accessibility to new employee information for all employees and collaborating with college partners to ensure accuracy, appropriateness, and timeliness of information delivered in the onboarding and orientation process.
  • Oversees the administration of pre-employment tests and post-employment investigations including background checks, fingerprinting, etc. Collaborates with Human Resource Director to address issues that arise as a result of the aforementioned tests and investigations. Maintains appropriate records regarding results and decisions.
  • Maintains effective communications with college hiring departments and applicants to ensure timely communication of relative search and hiring information.
  • Must have excellent oral and written communication skills to develop professional template responses, customized written communications and dynamic presentations.
  • Provide service excellence through courteous, informed, accessible and professional engagement.
  • Perform other duties as assigned.

Reports to: Director, Human Resources

 

Qualifications

 

Required:  A Bachelor’s degree and at least two years of closely related Human Resources work experience or completed formal education and specified experience equal to six years.

 

Additional Requirements:  This position also requires knowledge of federal and state laws relating to staffing and equal employment opportunities, as well as knowledge of the principles and practices of effective recruiting, interviewing, employment and onboarding programs. A criminal background check will be conducted.

 

Knowledge, Skills and Abilities:

 

  • Ability to work successfully in a multi-cultural environment.
  • Able to effectively handle confidential and proprietary information.
  • Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
  • Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.
  • Customer Service – ability to respond promptly and courteously to all questions from students and faculty in the lab, demonstrating patience and persistence when helping students with little or no computer skills.
  • Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
  • Leadership – has demonstrated success as an entrepreneurial, high energy, driven, hands-on leader.  Possess expertise in selecting, training, developing, coaching, mentoring, and retaining a highly motivated workforce.
  • Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
  • Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.
  • Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
  • Results Orientation – proven ability to set and exceed established targets. 
  • Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
  • Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
  • This position must work well with students, faculty and staff at all levels within a diverse, multi-cultural, collaborative environment. 

Application Process:  All applicants must create an Applicant Profile to complete the SF Employment Application, submit a letter of intent, an up-to-date resume, well as college transcripts to be considered for this position.  The letter of intent must describe your interest in working as an Employment Manager at Santa Fe College and explain the skills, strengths and experience you would bring to this position. College transcripts are required for any college coursework.  If you do not have college coursework, proof of high school completion or equivalent must be uploaded as unofficial transcripts. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.

Santa Fe College employs approximately 1800 full and part time employees. The Human Resources Department is responsible for all aspects of employment including recruitment, onboarding, retention, development, compensation, the evaluation process, employee relations, retirement, benefits, wellness assists with coaching, discipline, and termination issues. The Employment Manager develops and implements all facets of an effective employee recruitment, selection and onboarding program including advertising, direct recruitment and support for the selection process while ensuring compliance with all applicable policies, rules, regulations and laws. This position develops and oversees the college’s pre-employment screening process, provides accurate and comprehensive reports and responses to inquiries and oversees the full-time employee onboarding and orientation process.  

 

Responsibilities and duties include:

 

  • Collaborates with college leadership and hiring authorities to develop, implement and evaluate recruitment, screening and hiring strategies and initiatives to ensure that the college attracts and retains the best faculty and staff needed to further organizational goals.
  • Manages all aspects of the college’s full-time employee recruitment and employment functions including the development, evaluation and implementation of strategies for recruiting, selecting and hiring.
  • Strategically works to ensure recruitment of diverse pools of applicants.
  • Serves as a resource for all screening committees throughout the search/screen/hiring process and ascertains that the college procedure governing search and screening is updated, accurate, and in compliance with governing laws and regulations.
  • Develops and updates employment information on the college website as it relates to open positions to ensure accurate and timely information is displayed and manages the college’s applicant tracking system.
  • Serves as the systems administrator for the college’s online posting and applicant tracking system.
  • Develops and updates staffing related forms including but not limited to employment application, recruitment request forms and hiring recommendation forms ensuring compliance with all College, state and federal requirements and retains documentation in compliance with record retention guidelines
  • Maximizes recruitment resources by coordinating advertisement sources including internet, career fairs by print media including drafting ads, brochures, announcements and other recruiting materials for print, broadcast and electronic media advertising.
  • Represents the College at recruitment fairs and employment-related presentations. Develops and maintains strong, collaborative working relationships with college personnel, candidates, community members, and organizations.
  • Manages the college’s full-time employee onboarding program by ensuring accessibility to new employee information for all employees and collaborating with college partners to ensure accuracy, appropriateness, and timeliness of information delivered in the onboarding and orientation process.
  • Oversees the administration of pre-employment tests and post-employment investigations including background checks, fingerprinting, etc. Collaborates with Human Resource Director to address issues that arise as a result of the aforementioned tests and investigations. Maintains appropriate records regarding results and decisions.
  • Maintains effective communications with college hiring departments and applicants to ensure timely communication of relative search and hiring information.
  • Must have excellent oral and written communication skills to develop professional template responses, customized written communications and dynamic presentations.
  • Provide service excellence through courteous, informed, accessible and professional engagement.
  • Perform other duties as assigned.

Reports to: Director, Human Resources

 

Qualifications

 

Required:  A Bachelor’s degree and at least two years of closely related Human Resources work experience or completed formal education and specified experience equal to six years.

 

Additional Requirements:  This position also requires knowledge of federal and state laws relating to staffing and equal employment opportunities, as well as knowledge of the principles and practices of effective recruiting, interviewing, employment and onboarding programs. A criminal background check will be conducted.

 

Knowledge, Skills and Abilities:

 

  • Ability to work successfully in a multi-cultural environment.
  • Able to effectively handle confidential and proprietary information.
  • Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
  • Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.
  • Customer Service – ability to respond promptly and courteously to all questions from students and faculty in the lab, demonstrating patience and persistence when helping students with little or no computer skills.
  • Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
  • Leadership – has demonstrated success as an entrepreneurial, high energy, driven, hands-on leader.  Possess expertise in selecting, training, developing, coaching, mentoring, and retaining a highly motivated workforce.
  • Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
  • Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.
  • Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
  • Results Orientation – proven ability to set and exceed established targets. 
  • Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
  • Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
  • This position must work well with students, faculty and staff at all levels within a diverse, multi-cultural, collaborative environment. 

Application Process:  All applicants must create an Applicant Profile to complete the SF Employment Application, submit a letter of intent, an up-to-date resume, well as college transcripts to be considered for this position.  The letter of intent must describe your interest in working as an Employment Manager at Santa Fe College and explain the skills, strengths and experience you would bring to this position. College transcripts are required for any college coursework.  If you do not have college coursework, proof of high school completion or equivalent must be uploaded as unofficial transcripts. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.

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