Duties: The Administrative Assistant provides administrative support to the Penn Center for Innovation's Perelman School of Medicine Licensing Group as well as general support on a broad basis relating to all other PCI PSOM Licensing Group operations. Under the supervision of the Director, this position provides all aspects of administrative support including but not limited to typing, filing, data entry and scheduling, performs duties such as coordination of meetings and conferences, preparing conference agendas and materials, obtaining supplies, coordinating direct mailings, collecting and analyzing data, creating marketing materials, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external professionals as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload. The Administrative Coordinator will coordinate scheduling for the PSOM team and will coordinate data entry with the marketing and data analytics team from PCI. The individual will help create non confidential disclosure and marketing material for technology working closely with PSOM Technology Licensing Officers, and individuals in PCI's fellows program. The Administrative Coordinator will create and update marketing projects for the PSOM team in the organization's database. She/he will update these projects in anticipation of the monthly licensing meeting. She /he will in collaboration with each TLO and coordinating with the marketing team help identify marketing targets and their contact using available databases. She /he will also send out marketing materials.
Qualifications: High School degree required, Bachelor's degree preferred with 5 to 7 years of related work experience or equivalent combination of education and experience. Proven ability to provide excellent customer service; excellent organizational skills; excellent attention to detail, follow-through, and closing; proven ability to efficiently and effectively handle multiple tasks; proven ability to work under time constraints while adhering to strict deadline; excellent verbal and written communication skill; team player; excellent computer skills including extensive experience with MS Office Suite. Life science/ biological science knowledge is a plus.
Reference Number: 83-30279
Salary Grade: 025
Employment Type: Non-Exempt
Org: Penn Center for Innovation
Job Family: X-Secretarial/Administrative