Clinical Trials/Contracts Manager

Job description

Hyde Park Campus

2012210 Medicine-Admin

About the Unit
The Department of Medicine was the first department created when the medical school began over 110 years ago. It has evolved into the largest department not only in the medical school with over 300 full time faculty but is also the largest department in the University. The main missions of the Department of Medicine, scholarship, discovery, education and outstanding patient care, occur in a setting of multicultural and ethnic diversity. These missions are supported by exceptional faculty and trainees in the department. The Department of Medicine also takes great pride in providing unparalleled, comprehensive and innovative patient care. The Department's clinical excellence is continually recognized by the highly regarded US News and World Report. Each of the Department's sub-specialty practices are recognized as programs of national, regional, and local distinction for our novel diagnostic and therapeutic patient care offerings. The Department of Medicine has a long and proud history of research and discovery in the basic, clinical and translational sciences. Currently, the Department of Medicine is among an elite group of medical centers who are leading in the discovery and delivery of personalized medicine. Our impressive pool of talented researchers is renowned for bridging the bench to the bedside, and clinical research evaluations of new drugs and devices. The educational mission of the Department of Medicine is to train exceptional healers and the future leaders in academic medicine. The Department is home to four top residency programs (Internal Medicine, Emergency Medicine, Dermatology and Medicine-Pediatrics) and twelve fellowship programs, including seven federally-funded training grants. Diversity of house-staff and faculty is a key priority in our enterprise, both to cultivate leadership from underrepresented minorities and women and to reflect the ethnic and racial makeup of the patients we serve. Our trainees and faculty are recruited from top medical schools in the country.

Job Information

Job Summary:

The Clinical Trials/Contracts Manager will facilitate the development and initiation of clinical trials within the Department of Medicine Clinical Trials Financial Group.


  • Build and negotiate clinical trial budgets and contract terms, on behalf of faculty and the Department, with industry, federal, and private funding agencies.
  • Advise Department faculty and staff on matters related to clinical trial budgets and contracts in a clear and professional manner.
  • Read and interpret clinical trial study documents including Protocol, Budget, Contract, Informed Consent, and Laboratory Manual.
  • Ensure document harmonization and compliance, and facilitate timely execution of agreements.
  • Successfully interact with other departments, core facilities, and administrative offices to ensure efficient operation at all levels.
  • Establish professional relationships with pharmaceutical, CRO, and non-profit counterparts to facilitate amicable and timely negotiations.
  • Contribute to data analysis, using established and novel metrics, to advance Unit and Department efficiency and profitability.
  • Monitor processing of Institutional Review Board (IRB) submissions and approval of clinical trial protocols.
  • Manage multiple concurrent projects, paying special attention to competing deadlines, complexity, and priority.

  • Strong computer skills including word processing, database management, and spreadsheet skills required.
  • Excellent verbal and written communication skills required.
  • Attention to detail required.
  • Ability to be flexible and adaptable required.
  • Knowledge of general accounting standards and auditing required.
  • Strong organizational skills required.
  • Strong financial and analytic skills required.
  • Ability to research issues and propose solutions to problems required.
  • Demonstrated initiative in improving processes and enhancing systems required.
  • Ability to exercise sound judgment, discretion and tact required. Time management skills and the ability to handle multiple, concurrent tasks within deadlines required.
  • Ability to work with individuals from across the division and university required.
  • Knowledge of research methods and funding sources preferred.
  • Knowledge of clinical trials preferred.
  • Knowledge of federal and non-federal regulations for grant management preferred.
  • Knowledge of fund accounting preferred.
  • Familiarity with federal and non-federal grant and contract policies preferred.

Additional Requirements

Education and Experience:
  • Bachelor's degree required.
  • Advanced degree in relevant field preferred.
  • Two years of administrative experience required.
  • Two years of experience in budget development and negotiation preferred.
  • Experience in clinical trial initiation and management, ideally for a large academic medical institution, preferred.
  • Project management experience preferred.

Required Documents:
  • Resume
  • Cover Letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 11/4/2018
Application Due: 11/21/2018
Work Type: