Administrative Assistant, GME/Psychiatry

Job description

Full/Part Time
Full Time

8AM - 5PM

$47,001 - $67,401

Position Information
The UCR School of Medicine at the University of California, Riverside is seeking an experienced Administrative Assistant.

The UCR School of Medicine, the first public medical school in California in more than 40 years, is committed to training a diverse physician workforce for the rapidly growing and dynamic Inland Southern California region and to developing research and health care delivery innovations that improve the health of medically underserved populations. If you desire to be part of a dynamic team where your contributions will have an impact on the health of Inland Southern California, we invite you to explore this opportunity.

The Administrative Assistant provides administrative coordination and support to the finance and administrative officer, clinical chairs, and when needed other high-level management. Provides programmatic and administrative support on a wide range of issues, projects, programs, academics and on matters of importance to the school of medicine. Represent the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have thorough understanding of the priorities and expectations of leadership and take these into account in coordinating schedules. Manage calendars, assuring the designated individuals are fully briefed and have all relevant background materials for each engagement.

Strategize and advise in university communications, meetings/travel schedules, campus and community events, etc. regarding the leader's role as it applies to each situation.

Staff relevant SOM committees and work groups: develop and distribute agendas, attend meetings, record highlights, track action items and initiate follow-up as necessary. Maintain electronic and hard copy filing systems for easy retrieval.

Initiate policies and procedures within the office to achieve maximum efficiency.

Minimum Requirements
Education and/or experience equivalent to an Associate's degree in a related field, and 2 - 4 years of recent experience working in a health care, hospital, university or similar environment providing administrative support to Director level or higher positions.

Demonstrated extensive and progressive experience providing high-level executive, and analytical support with the ability to multi-task and prioritize independently.

Demonstrated experience managing a heavily impacted schedule, with the understanding that a clinical environment is flexible and daily work schedules are fluid.

Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data.

Demonstrated knowledge and ability to utilize various software applications such as Word, Excel, Outlook, PowerPoint, and Internet Explorer with a high degree of accuracy and speed.

Skill in communicating effectively and professionally using tact and diplomacy. Demonstrated ability to interact with diverse and controversial issues and people in a professional and amiable manner.

Excellent written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation and grammar.

Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines. Skill in independently researching questions and making appropriate contacts when problem solving. Ability to make appropriate decisions following established policies and procedures.

Ability to work as a team player and establish and maintain cooperative working relationships.

Ability to maintain confidentiality at all times and to handle sensitive/confidential information, issues and requests.

Preferred Qualifications
Bachelor's degree in related field.

Demonstrated experience and progressively responsible executive level support in a school of medicine, medical center, or similar environment.

Demonstrated experience with UCR's on-line financial, purchasing and recharge systems.

Knowledge of University of California policies and procedures.

Knowledge and experience in a University of California academic or healthcare environment.

Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
  • \
  • Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.

  • In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.

  • U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."

  • Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • U.S. News and World Report's Best Graduate Schools (2016) including:

    • Graduate School of Education - 62nd among ranked schools

    • Bourns College of Engineering - 71st among ranked schools

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 11/3/2018
Application Due: 12/30/2018
Work Type: