Business Manager

Job description

Requisition # 2018-9555
Department Pace Center
Category Student Affairs and Services
Full-Time / Part-Time Full-Time
Application Deadline


Reporting to the Senior Associate Director, the Business Manager serves a critical role in supporting the leadership and staff of the Pace Center for Civic Engagement to achieve its strategic and fiscal organizational goals and objectives. The Business Manager has primary responsibility for managing the Center's budget. This includes budget analysis, development and proposing creative solutions to budgetary scenarios. Responsibility also includes the Center's financial transactions and accounting. Administrative responsibilities to support human resources and donor stewardship systems, processes, and practices are also important components of this role.

The Business Manager represents the Pace Center in budget meetings and requires significant interactions among varying levels of leadership and administrative staff, including the offices of the Vice President for Campus Life, the Dean of the College, Finance and Treasury, and University Advancement. The Business Manager encourages, supports and invites diverse perspectives in the form of relationships with vendors and community organizations. The Business Manager supports student leaders in the financial responsibilities of their service work.


Manage Center-wide budget to meet strategic and fiscal goals: Ensures integrity and accountability in compliance with University practices, policies, and regulations. Works closely with Center staff to solicit personnel and operational information to forecast, model, track, allocate and align departmental budget with Center and Campus Life needs and priorities. Prepares regular financial reports and presentations, reflecting budget analysis, projections and recommendations, alerting leadership to emerging budgetary issues. Ensures the appropriate use of funds according to fund balances, donor restrictions and financial commitments as formulated in related budgets. Tailors communication and information on budget structure, plan and findings
to specific audience/constituents. Implements action items resulting from budgeting and reporting processes.

Manage and implement day-to-day financial operations: Establishes, maintains and monitors department accounting and recording procedures to ensure accuracy and compliance with accounting best principles, practices and University policies. Monitors and approves all expenditures, including vendor invoices and travel and business expense reimbursements for staff and students. Processes journals, requisitions, purchase orders, voucher payments, and honorariums. Acts as primary departmental user in managing centralized systems, including among others, Labor Accounting, SAFE, Concur, and Prime Financials. Manages University issued credit cards and mobile telephone accounts. Provides financial trainings on best financial practices and systems
to staff and students.

Support human resource practices and systems: Working closely with the senior associate director, tracks and maintains personnel information and budget, including review of staff position data, tracking vacancy savings and assigning funding sources. Serves as internal resource for personnel policy and compliance, including new staff searches, orientation, training; tracking of annual review of job descriptions, compliance and confidentiality paperwork; and providing recommendations to improve practices and processes. Acts as departmental CALM administrator and Time Collection approver. Assists staff in hiring of student associates, working directly with undergraduate and graduate student employment.

Coordinate donor stewardship: Tracks funds. Ensures implementation of regularized reporting for staff with programs supported by specific affiliated gifts. Generates regular mid-year and end-of-year spending reports for internal reference and review, and for external reporting to the donor. Oversees maintenance of donor database. Processes gifts from University Advancement. Ensures internal transfer and reporting of funds from gifts earmarked for the Pace Center.


Essential qualifications

- Bachelors degree and 4+ years of relevant experience

- Strong financial acumen in developing, managing and analyzing budgets and developing reports for different audiences/constituents
- Knowledge of generally accepted financial accounting principles and mechanisms
- Proficiency with financial management and software systems
- Proficiency with Microsoft Office products, particularly Excel and Word
- Excellent analytical, organizational, and interpersonal communication skills
- Ability to take initiative, identify solutions, make recommendations, implement sound decisions

Preferred qualifications

- Relevant financial experience with Princeton University business systems (e.g. Prime Financials, Concur, Information Warehouse, CALM, SAFE)
- Prior experience working in a mission-driven organization and/or higher education environment
- Experience mentoring a diverse population of staff and students
- Experience with Google products and services
- Interest in civic engagement, social justice, service

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 040

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Valid Driver's License Required


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Job No:
Posted: 11/3/2018
Application Due: 1/2/2019
Work Type: