Associate Director of Special Projects

Job description

Requisition # 2018-9554
Department Provost
Category Project Management
Full-Time / Part-Time Full-Time
Application Deadline


Position Summary

The Associate Director of Special Projects serves as the Provost's delegate on major initiatives at the University, providing project management, coordination, and planning support. While the role reports directly to the Provost, the position will be assigned to major projects and initiatives in selected areas of the University's administrative operations. In those instances, the position may assume a joint reporting relationship to the relevant cabinet officer or other senior administrator. The Director will typically manage a portfolio of one large, longer-term project and several shorter-term projects simultaneously. This role requires broad leadership in the areas of project planning, facilitation, and communication.

The initial primary assignment involves providing project support for a complex multi-year Art Museum rebuilding and expansion. The project is expected to involve removal of the onsite collections, temporary operations during a potential three-year period of construction, and move-in to a new building. The Director will assist in the overall coordination of these efforts with campus partners to ensure that the strategic and operational needs of the Art Museum are met, and will have a reporting relationship to the Director of the Art Museum during the project's duration. The Director will participate in meetings pertaining to project scope and objectives, engage with all relevant stakeholders, act on behalf of the Art Museum Director as required, and contribute to the planning and execution of the project.

The successful candidate will have excellent project management skills as well as outstanding organizational design and operations experience, and will be adept at consensus-building to create a shared commitment and understanding among diverse shareholder groups of the paths for implementing strategy. This role requires a creative thinker who is self-motivated and organized, exceedingly observant of and sensitive to the culture of particular administrative functions and the University, and inherently collegial and service-oriented. The successful candidate will demonstrate exceptional judgment and integrity.


Principal Duties and Responsibilities

  • Surfaces issues, frames alternatives trade-offs, engages stakeholders, and fosters momentum around planning and implementation of key initiatives
  • Designs and implements project plans including objectives, timelines, resources, and communications; is accountable for progress made against the plans
  • Gathers and analyzes data (often against demanding deadlines) to inform decisions about the planning and implementation of initiatives
  • Serves as a member of the project leadership team and participates in meetings, retreats, and other forums as necessary
  • Manages project budget tracking, budget analysis, project staffing, change requests, and other project administration activities and coordinates accordingly with colleagues
  • Monitors project milestones and critical dates to identify potential jeopardy of project schedule and identifies ways to resolve schedule issues.


**Please provide a cover letter with your application materials**

Essential Qualifications
  • Demonstrated strong project and change management skills; experience with utilizing project and change management best practices; demonstrated experience with project management tools change management methodologies
  • Experience leading high profile projects, ideally in an art museum or cultural institution setting
  • Demonstrated experience working as a strategic partner in a relationship-oriented environment, with proven ability to work with multiple stakeholders across department to accomplish goals
  • Demonstrated ability to manage multiple, competing priorities and deadlines
  • Proactive, self-motivated, analytical, and problem-solving; and must possess an impeccable attention to detail
  • Able to take direction, channel that direction, and implement across departments against tight timetables, while also managing up as needed
  • Exceptional stakeholder management, client service, and consulting skills
  • Strong written and verbal communication skills
  • Strong facilitation skills
  • 5 -7 years' experience in higher education setting or complex cultural institution and experience in roles responsible for organizational design and redesign and team dynamics
  • Bachelor's degree

Preferred Qualifications
  • MBA in non-profit management or equivalent experience
  • PMP (Project Management Professional) certification or equivalent
  • Experience with construction planning
  • Familiarity with museum operations and facilities

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 070

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Valid Driver's License Required


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Job No:
Posted: 11/3/2018
Application Due: 1/2/2019
Work Type: