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Job description

The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented work force to support our common purposed of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRRECT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the word.

The Division of Development and Alumni Relations supports and promotes the mission, purpose, and priorities of the University of Miami through fundraising and engagement by building and nurturing strategic philanthropic relationships to improve and transform the lives of individuals and communities. We are committed to values central to the Division Service, Gratitude, Trust, and Partnership which guide our strategic thinking, decision-making, and day-to-day interaction with each other and our stakeholders.

General Overview:
The Sr. Gift Services Representative is primarily responsible for the researching, processing and posting of University of Miami financial transactions related to University Development’s fundraising efforts into the developments data base system in an accurate and timely manner following University of Miami policies and procedures including IRS regulations, general accounting principles, C.A.S.E. standards and development gift and campaign policies. He/she is responsible for a broad range of functions dealing with managing and reconciling gifts and revenue transactions, acknowledging donor gifts, and maintaining database integrity with correct donor/prospect biographical information. The position serves as a contact with all departments and areas within the division and University regarding financial transactions in the gift system.

Essential Responsibilities:
•Assists gift processing supervisor with recording corrections, wires, complex major gifts, journal entries, and ACH transactions.
•Liaisons with records team in the creation and editing of constituents records that may hinder the continuous processing of gifts.
•Responsible for the integrity of data maintained in the development information system, including maintaining the confidentiality of that data.
•Accurately researches and enter the daily receipt of university gifts, entering stock gifts and gift-in-kind gifts. Included in this is daily monitoring of the data entry of major gifts and pledges for accuracy. Following donor instructions and checking data entry accuracy. Verifying and researching payments against pledges. Running daily proof reports for each gift batch and completing deposit slips for daily entries. Accuracy of this data is subject to audit.
•Post and manage all gift commitments following the donor’s designation whether entered individually or via imports into the development system.
•Ability to retrieve data files from internal and external sources, manipulate data file and import transactions into the gift system. i.e.: payroll deductions, UW distributions.
•Help manage the process to capture donor documentation into document management system.
•Expert knowledge in query, be able to perform the mail function in the development system, export file and merge critical data in order to help manage the creation of accurate pledge reminders and tax receipts.
•Other duties as assigned in order to ensure the daily operations of the department are maintained.

Qualifications:
• Associates degree or equivalent required, Bachelors preferred.
• A minimum of five years business office experience required at a senior level, with excellent analytical, accounting and math skills.
• Ability to process complex financial data with a high level of accuracy.
• Ability to analyze past results, perform variance analysis, identify procedure trends and make recommendations for process improvements and optimization.
• Excellent command of the English language, oral and written, with a proficiency in Microsoft Office applications (i.e. Microsoft Word, Excel, and Access).
• Must have initiative mixed with good, sound judgment and time management and organizational skills.



Apply online at www.miami.edu/careers
Position #: P00000460

The University of Miami is home to some of the brightest minds in the world. We are committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information-https://www.hr.miami.edu/careers/employment-laws-eo/index.html

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Job No: 65609097
Posted: 11/2/2018
Application Due: 1/1/2019
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