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Interim Manager, Maintenance and Operations

Job description



Interim Manager, Maintenance and Operations

North Orange County Community College District

Position Number: CIM996

Location: Cypress College

Department: CC Maintenance and Operations

Percentage of Employment: 100%

Months of Employment: Interim One-Year Term

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm (However, some flexibility such as evenings and weekends will be required to meet the needs of the department.)

Job Description:

Manages the overall campus maintenance and operations program including custodial, grounds and maintenance functions; consults with campus management and coordinates activities in matters pertaining to assigned functions; evaluates the effectiveness of the maintenance and operations program.

Plans and organizes maintenance and operations functions; develops and implements schedules for assigned activities; establishes work standards and procedures for maintenance, grounds, HVAC and custodial activities; evaluates and recommends appropriate equipment and supplies for maintenance and operations functions in accordance with established policies.

Initiates, reviews and approves work orders, service requests, time sheets, requisitions and related documents; maintains various records regarding work orders, labor and materials utilized, personnel assigned, budgets and special programs.

Establishes and implements a preventative maintenance program for the campus; assures schedules and activities are communicated; monitors results.

Coordinates campus maintenance and operations safety practices, identifies and provides for elimination of hazards; maintains record of inspections of fire alarm, fire extinguisher, fire sprinkler, emergency generators and emergency lighting.

Assists in the preparation of maintenance and operations budget activities; estimates expenditures for operations of activities on assigned campus; monitors expenditures during the year to assure operation within budgeted levels.

Inspects campus for maintenance and safety hazards; prepares work orders as necessary; provides feedback to maintenance and operations staff regarding the general appearance and operations of the campus; establishes priorities of maintenance and designate maintenance in terms of repair, alteration, planned or emergency maintenance protocol.

Evaluates and recommends conservation measures relating to use of campus utilities.

Organizes, attends, or chairs a variety of administrative and staff meetings as required; serves on committee and special projects as assigned; coordinates programs and services as appropriate with other District and college personnel.

Trains, supervises, evaluates and directs the work of personnel as assigned; participates in selection and hiring processes.

Plans, organizes and arranges appropriate training and staff development activities; provides orientation for new employees.

Learns and applies emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner.

Performs related duties as assigned.

Primary Purpose:
Under the direction of a college Vice President or designee, this position is responsible for planning, organizing and directing the overall maintenance and operations functions for a college campus.

Working Relationships:
The Manager, Maintenance and Operations maintains frequent contact with college personnel, vendors, and various outside agencies.

Knowledge, Skills, and Abilities:
Knowledge of District organization, operations, policies and objectives related to maintenance and operations

Knowledge of budget preparation and maintenance

Knowledge of appropriate software and databases

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Ability to interpret, apply and explain rules, regulations, policies and procedures

Ability to assess, analyze, implement and evaluate project activities

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to work independently with little direction

Ability to understand and follow oral and written directions

Ability to communicate efficiently both orally and in writing

Ability to supervise, train and provide work direction to others

Ability to establish and maintain effective working relationships with others

Special Requirements:
This position requires a valid driver’s license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Driver’s License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Board Policy 6360, Section 4.0)

The award of all degrees must be verifiable on a legible transcript. If degree award date is not posted on transcript your application will be deemed incomplete and removed from consideration. All degrees and course work used to satisfy the required minimum qualifications must be from accredited post-secondary institutions.

Minimum Qualifications:
Any combination equivalent to an Associate Degree and six years of general experience working in operations, maintenance or facilities functions, preferably with at least two years as a supervisor in one of the functions supervised.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.

Desirable Qualifications:


Working Conditions:
Office environment subject to constant interruptions and frequent interaction with others; field environment requiring site inspections; may require off-site duties and activities.

Salary Range: $84,231 - $106,579 Annually

Number of Vacancies:

Commitment to Diversity:


Posting Number: 201563P

Open Date: 10/31/2018

Close Date: 11/14/2018

Special Instructions Summary: This is an interim position subject to change in dates of employment and eligible to limited employee benefits.

Applicants must complete the driver’s license section of the application. If not completed, the application will be deemed incomplete and will not be considered.

The minimum required number of references for this position is three (3).

Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: official transcripts and verification of experience prior to the first duty day, identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists.

NOCCCD offers reimbursement for candidate travel expenses. Visit http://www.nocccd.edu/policies-and-procedures to view the administrative procedures - AP 7120-10.

Evaluations of foreign degrees and/or course work are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.

If you would like to add additional transcripts not required by the position, you may upload them to the “Additional Transcripts” link when completing your application.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.

To apply, visit: https://nocccd.peopleadmin.com/postings/3139









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Job No:
Posted: 11/2/2018
Application Due: 11/15/2018
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