Front Desk Receptionist

Job description

University of California, Irvine

Front Desk Receptionist

The incumbent is responsible for all front desk functions including opening and closing the Center / Annex, answering phones and directing calls to the appropriate staff member, greeting everyone who comes into the Center/Annex and directing them to the appropriate person or department, insuring clients are processed promptly and accurately into electronic medical records and scheduling database, verify counseling eligibility for UCI Students, keep front desk (Center/Annex) supplied with the necessary items for immediate use, keep front desk fax and printer functioning, update forms, calendars, flyers, and resources as needed, and keep front desk and reception area presentable.

The incumbent is responsible for maintaining strict confidentiality regarding students' use of the Counseling Center/Annex and any treatment schedules arranged with Counselors in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA, Title II), Federal Education Rights and Privacy Act (FERPA), and California Laws.

Under direction from the Counseling Center MSO, the incumbent assists in providing administrative support for the Counseling Center/Annex. Backup assistance in providing accurate typing of projects such as correspondence, updating of Counseling Center brochures, flyers, using various computer programs. Assists in processing KFS transactions such as Disbursement Vouchers, Purchase Orders, Office of Information Technology Service Request Form (SRF), Facilities Management Requests (FMR), and other University accounting forms as assigned. Other administrative duties as assigned.

Must have excellent customer service skills. Must be able to work in a fast paced environment and work as a team member as well as independently.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Salary: Hourly $19.54
Total Hours: 8-5, M-F
2 Career Positions.
Final candidate subject to background check.
As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
Please attach your resume.

Click here to see the Counseling Center website.

View Job Description for the position requirements.

To apply, visit

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Job No:
Posted: 11/2/2018
Application Due: 11/19/2018
Work Type: