Office Assistant 2 (Calculations)

Job description

Job Description

Office Assistant 2 (Calculations)-1803195

Required Qualifications: As per Civil Service Guidelines. Must have taken and passed the specific job related Civil Service Exam and be reachable on the appropriate Civil Service list. 70.1 Transfers are encouraged to apply. 70.1 Transfer Candidates must have been appointed from a Civil Service List and have served permanently in an appropriate title(s) for one year. Transfers must be within two salary grades.

Preferred Qualifications: Cash handling experience. Customer service experience. Excellent oral and written communication skills. Student Financials experience. PeopleSoft experience or similar system. Parking rules and regulations experience.

Brief Description of Duties: This position will serve as a cashier at the customer service window in the Bursar's Office.

  • Accepts currency/coin/checks/Credit Card payments from students, departments, and the general public.
  • Enters payment information and identification on terminals; issues receipts for payments and deferments via on-line systems.
  • Prepares daily cash reports and adding machine tapes, counts coin and currency. Prepares deposit slips for various University bank accounts.
  • Assists in the reconciliation of deposits if there is a discrepancy between the session termination and total dollar amount collected. Remote deposit of checks.
  • Issues parking permits to students and employees properly according to status.
  • Other duties or projects as assigned.

Special Notes: This is a full-time position, 37.5 hours per week, Monday through Friday, 8:30 a.m. to 5:00 p.m. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Mandatory rehire roster candidates have preference.

The selected candidate must successfully clear a background investigation.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.
Stony Brook University will be 100% tobacco-free starting January 1, 2016. See our policy and learn more at
About Stony Brook: Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff.
SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock-Krasner House in East Hampton, New York, Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.
Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.
If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632-6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632-6350. It can also be viewed online at the University Police website at
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected]
Official Job Title: Office Assistant 2 (Calculations)
Job Field: Civil Service Positions
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Bursar-Stony Brook University
Schedule: Full-time Day Shift Monday through Friday, 8:30 AM - 5:00 PMBursar-Stony Brook University
Posting Start Date: Nov 1, 2018
Posting End Date: Nov 16, 2018, 12:59:00 AM
Salary: As per civil service guidelines
Salary Grade: SG9





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Job No:
Posted: 11/2/2018
Application Due: 11/16/2018
Work Type: