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Event/Accounting Assistant

Job description



Full/Part Time
Full Time

Schedule
8AM - 5PM

Salary
$47,001 - $67,401

Position Information
Under minimal supervision, support the planning, development, management, and implementation of all phases of accounting administration. Responsible for financial support to faculty, staff, and students of a large dynamic, diverse, and complex teaching and research Unit. The MDU consists of the Administration and Student Affair Cluster of 5 individual academic departments that include Ethnic Studies, Gender and Sexuality Studies, Media & Cultural Studies, Religious Studies, and Interdisciplinary Programs that includes 17 majors and involves both undergraduate and graduate programs. Provide accounting functions such as analyzing, monitoring, preparing and recording financial information to reflect the condition of the Units and provides other statistical data to control operations.

Transact procurement and disbursements, performs financial analysis of funding sources by retrieving, organizing, and validating data, and serves as Transactor and/or Reviewer. Prepares and processes expenses as appropriate; interprets and implements procedures to ensure compliance with university policies and agency-specific terms and conditions. Maintains fiscal integrity for all transactions, ensuring supporting documentation is in auditable and reportable condition. Act as Pro-card Department Card Administrator (DCA). Ensures adequate follow-up on all requests related to purchasing, travel, entertainment, reimbursements, accounts receivable billing, and returns for credit. Assure accountability and stewardship of departmental resources. Originality is required in applying standard administrative guides in resolving unusual administrative problems in compliance with departmental goals and objectives. Function as an Advisor to Unit administration, analyzing and resolving problems, interpreting policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) while demonstrating solid subject matter knowledge and expertise. Maintain a cheerful, welcoming, and patient attitude with a very diverse set of customers. We are recruiting for two (2) Event/Accounting Assistant positions for the Multidisciplinary Unit.

Minimum Requirements
One to two (1-2) years of administrative work experience; and a Bachelor's degree in a related field; or an equivalent combination of college education and professional experience (e.g. 5 years of administrative work experience).
Demonstrated administrative experience working with financial accounting.
Budget management skills and ability in the practical application of fractions, percentages, performing routine statistical, and mathematical computations.
Demonstrated experience processing complex financial accounting transactions with an on-line financial system.
Skill and experience with identifying account variances and researching accounting discrepancies.
Skill in creating and editing spreadsheets and reports using PC applications Word and Excel to analyze and summarize accounting data.
Analytical skills and the ability to independently research questions and make appropriate contacts for problem solving.
Management skills to plan, coordinate, and direct numerous complex activities with competing deadlines and interruptions in a fast paced environment.
Ability to work independently; organizing and prioritizing workload and maintaining strict attention to detail.
Ability to interpret and effectively articulate complex policies and procedures, both orally and in writing.
Ability to interact and communicate effectively, both orally and in writing, with a diverse group of students, faculty, professional staff, administrators, and campus personnel.
Ability to and maintain cooperative working relationships and work in a team environment.
Excellent interpersonal skills including tact, diplomacy, adaptability, skill in recognizing politically sensitive situations, and maintain confidentiality at all times.
Demonstrated experience in using on-line applications.
Skill using Windows platform applications such as Microsoft Word and Excel.

Preferred Qualifications
Bachelor's degree

Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.


  • Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
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  • Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.

  • In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.

  • U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."

  • Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • U.S. News and World Report's Best Graduate Schools (2016) including:

    • Graduate School of Education - 62nd among ranked schools

    • Bourns College of Engineering - 71st among ranked schools

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

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Job No:
Posted: 11/2/2018
Application Due: 1/1/2019
Work Type:
Salary: