Job Description Summary:
I. JOB OVERVIEW
The Division of External Relations is seeking a Finance Assistant. The division combines the communications, government relations, marketing and creative services and events functions of the university. This position will report to the Finance Director of External Relations.
Assist in the daily operations associated with procurement, payables, personnel, payroll, and the maintenance of financial records and documentation.
Receive/scan/organize invoices, submit requisitions in Enterprise Access System, request Purchase Orders, submit to A/P, track/monitor status, handle inquiries/issues from departments and A/P. Collect/submit estimates/quotes/Statement of Work. Allocate advertising charges to appropriate school/administrative unit; submit Advertising JE for approval. Manage PCard invoice payments process via Concur expense reporting system for approval. Manage contracts/agreements. Assist with new vendor registration and updates, manage process with department representatives. Manage incoming revenue checks by making timely deposits and allocating to the correct department/revenue account.
Create monthly Budget Performance Reports and Financial Statement Generated Reports for review, analyze variances, and provide feedback to the Finance Director. Initiate/Submit Budget Change Requests to Finance Director for approval.
Review and approve Bi-weekly Division payroll. Update Time Reporting System (TRS) (leave, missed punches, new hires). Track non-exempt leave in Kronos (develop Kronos Report). Maintain Bi-Weekly Payroll Reports and supporting documents. Process Manual Time sheets & other supplemental payments. Manage the collection and repository of Division Leave Reports on a quarterly basis.
Process and maintain Records for Enrollments & Maintenance Requests. Manage Audit Process for all Division P-Card Statements. Manage P-Card Users List. Review/analyze P-Card Reports. Allocate Division expenses (VP expenses are priority). Coordinate with VP Office staff on P-Card Statement & allocation. Act as Division Liaison to P-Card Program.
Establish relationships with various financial offices throughout the University concerning matters that impact the Division. Maintains professional expertise through attendance at professional conferences, seminars, and trainings. Train administrative support staff and other staff on EAS/Oracle, Kronos and Fiscal Operations processes and procedures.
Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to this position.Minimum Qualifications:
Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:
Excellent analytical abilities combined with a clear focus on thoroughness and quality of information.
Expertise with University financial systems such as Oracle, Banner, Enterprise Accounting System as well as an advanced proficiency in Microsoft Excel.
Demonstrated experience of multi-tasking, being organized and detail oriented.
Ability to understand and interpret University policies and procedures in the areas of finance and procurement.
Excellent customer service attitude and skills.Typical Hiring Range Commensurate with Experience How is pay for new employees determined at GW?
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: External Relations Family Finance and Business Sub-Family Accounting Stream Service and Support Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40+ Work Schedule: Monday - Friday (8:00am-5:00pm) Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:
Employer will not sponsor for employment Visa statusInternal Applicants Only? No Posting Number: S007746 Job Open Date: 11/01/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
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- * What is the highest level of education that you have obtained?
(Open Ended Question)
- * What is your salary range expectation?
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- Cover Letter
Documents needed to Apply
- Cover Letter