Project Director - Promise Scholars Program Replication

Job description

Project Director - Promise Scholars Program Replication (Funded by the Innovation in Higher Education Grant)

San Mateo County Community College District

Posting Number: 2014680S
Department: Counseling Services SKY (DEPT)
Location: Skyline College
Position Number: TBD
Percentage of Full Time: 100%
FLSA: Non-Exempt (accrues overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Min Salary: $67,836 (annual)
Max Salary: $86,664 (annual)
Position Type: Administrative/Supervisory Positions

Who We Are:
The San Mateo County Community District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.

The College and the District:
Skyline College, which was designated as a Hispanic Serving Institution in 2015, is part of the San Mateo County Community College District, which currently enrolls approximately 23,000 students, the majority of whom are from minoritized populations. Of the students at Skyline College, 2.6% are African American, 0.2% are American Indian, 18.2% are Asian, 18.4% are Filipino, 18.8% are Latinx, 1.2% are Pacific Islander, 19.3% are White, 19.8% are Multi-Ethnic, and 1.7% are unknown.

Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

The Position:
The Skyline College Promise that students can “Get in. Get through. And Graduate …on time!” is the institution's commitment to ensuring that students complete their educational and career goals in a timely manner. Among the strategies and programs that Skyline College needs to deliver on this Promise, is the implementation of the Accelerated Study in Associate Programs (ASAP) program model to the Promise Scholars Program.

The Promise Scholars Program is a comprehensive program designed to help students achieve their educational goals as quickly as possible through provision of financial and academic supports, as well a guided and intentional career development and counseling. The Promise Scholars Program launched in its pilot phase in fall of 2016 and is now launching as a full replication of the ASAP model with over 500 participating students in the fall of 2018.

Under direction of Skyline College's Director of the Promise Scholars Program, this position is the lead administrator responsible for the management of a multi-million dollar grant supporting the replication of the Promise Scholars Program. The position is the lead administrator in managing the components of the grant, including but not limited to the fiscal oversight, the overall evaluation of the replication project, producing and presenting reports, key communications, and public relations with internal and external stakeholders. The replication project includes working with up to 5 California Community Colleges and CUNY ASAP.

Public contact is extensive and involves outside agency and organization representatives, staff, students and the general public for the purpose of exchanging policy, technical, and procedural information. The position entails working with faculty, staff, students, vendors, contractors, outside educational institutions, businesses and community representatives. A high degree of independent judgment and creativity are required to resolve minor and major problems that arise, while also adhering to ensuring fidelity of program implementation. The Project Director is expected to commit to the Leadership Standards of Excellence identified by Skyline College Administration.

The position requires flexible work hours and some evening and weekend responsibilities.

This is a temporary position funded by the Innovation in Higher Education Grant through June 30, 2020.

Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

The Project Director serves as a key administrator in supporting the Director of the Promise Scholars Program on the design, implementation, and evaluation of the Promise Scholars Program (based on ASAP at CUNY) at Skyline College, and serves as a key administrator for the development and implementation of technical assistance and replication services to expand the model across the San Mateo County Community College District at additional designated campuses within the California Community College District.

In addition to grant management responsibility related to the replication of the ASAP model, the Project Director, in collaboration with the Director of the Promise Scholars Program and Skyline College’s Administrative Services team, will also maintain and update Skyline College’s Promise Scholars Program budget and make recommendations to the Director of the Promise Scholars Program regarding the program budget, as needed.

The Project Director will:

1. Serve as the lead administrator in all matters relating to planning, development, budgeting, implementation, compliance with rules and regulations, monitoring, and evaluation of programs and activities of the grant

2. Collaborate with the Promise Scholars Program replication team at Skyline College and the SMCCCD replication team, in conjunction with the Director of the Promise Scholars Program, Vice President of Student Services, and the Vice Chancellor for Educational Planning and Services

3. Review outcomes of the grant with the Director of the Promise Scholars Program to ensure that adjustments are made and strategies implemented to meet the outcomes of the grant

4. Collaborate with the Office of Planning, Research, and Institutional Effectiveness and the Director of the Promise Scholars Program to ensure that the evaluation of the program assesses and monitors key aspects of the Promise Scholars Program, including academic, advisement, counseling, career counseling, and other support and financial aid services for designated Promise Scholars students, as it relates to the grant

5. Collaborate with the staff of the Planning, Research and Institutional Effectiveness office to ensure a comprehensive, iterative, and integrated process for program evaluation for student success

6. Collaborate with the Director of the Promise Scholars Program to develop and maintain technical assistance materials, trainings, and resources for replication of the Promise Scholars Program/ASAP model at other campuses

7. Exchange information with internal and external stakeholders, including staff, students, business representatives, other educational institutions, funding and governmental agencies, community organizations and the general public regarding college project policy, partnerships, grants, and other funding resources, project goals and outcomes, program review, and strategic planning

8. Review the Promise Scholars Program budget regularly with the Director of the Promise Scholars Program and make adjustments, recommendations, projections, and reports, as needed

9. Make recommendations for changes to budgets, staffing, facilities, supplies, and equipment, in conjunction with the Director of Promise Scholars Program

10. Confer with management and other staff to develop and implement needs assessments, technical assistance, and replication services for campuses involved in the replication

11. Make presentations to small and large groups, both internal and external to Skyline College

12. Use a variety of computer software to design and prepare correspondence, reports, budget studies, track and review financial and other data, publicity materials and other written materials

13. Set up and maintain electronic and manual file systems

14. Compile statistics for use in designing/developing new and modified project services, goals, and future service delivery changes

15. Participate in strategic planning with management and other staff; make recommendations for project modifications

16. Manage, monitor, and report on all fiscal matters related to the grant, in conjunction with management and other staff

17. Serve as a member of the Student Services Leadership Team

18. In conjunction with the Director of Promise Scholars Program, collaborate with the Design Team Co-Leads to ensure programmatic alignment with the institutional comprehensive redesign efforts underway

19. Perform other related duties as assigned

20. Drive a motor vehicle to attend off-site meetings, workshops, and participate in other activities to present and obtain current information

Minimum Qualifications:
• A combination of education and experience equivalent to a Bachelor’s degree from an accredited institution• Successful work experience of increasing responsibility that has included program planning, assessment, implementation, and evaluation, budget planning and reporting, research and data analysis• Demonstrated skill in oral and written communication, including public speaking• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff• Skill in the use of a variety of computer software to create spreadsheets, reports, correspondence, and other materials• Skill in training, leading, and directing the work of others• Experience with the organization and implementation of various complex office procedures and forms• Possession of a valid California Driver’s license (or the ability to obtain one) and the ability to drive a motor vehicle to off-site locations

Physical Requirements:
This classification requires sitting for various lengths of time; the ability to type, use phone, stand intermittently, walk, bend and stoop, occasionally lift, carry, push, pull or otherwise move objects of light to moderate weight, work at a computer, including viewing a monitor for prolonged lengths of time, repetitive use of keyboard and mouse, dexterity of hands and fingers to operate keyboard and mouse; and ability to operate a motor vehicle and drive to off campus locations in order to perform the essential functions.

Equivalence to Minimum Qualifications:

Knowledge, Skills and Abilities:
1. Knowledge of the resources available to students participating in the Promise Scholars Program, grounded in the programmatic framework of ASAP CUNY

2. Knowledge of the policies, procedures, regulations, and laws pertaining to the specific project or program services

3. Skill in respectful, sensitive communication with people who are diverse in their academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds

4. Skill in managing a multi-million dollar budget with clear outcomes, benchmarks, and data requirements for the grant

5. Skill in strategic planning, project coordination, and evaluation

6. Skill in oral communication, including public speaking and giving clear and concise instructions

7. Skill in written communication

8. Skill in training and leading the work of others

9. Skill in organizing data, setting up, tracking, and maintaining data in electronic and manual files

10. Ability to coordinate, anticipate, and resolve workload issues and problems

11. Ability to work effectively as part of customer service team

Preferred Qualifications:

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date: 10/29/2018
First Review Date: 01/09/2019
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials All applicants are required to submit: 1. A completed online District application form (go to to complete the application and to apply for this position). 2. A resume that details all relevant education, training, and other work experience. 3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills. For questions related to this posting, please contact: SMCCCD Office of Human Resources 3401 CSM Drive, San Mateo, CA 94402 Tel.: (650) 574-6555 Fax:(650) 574-6574 Web Page:

Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report:
San Mateo County Community College District’s (SMCCCD) 2018 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2018 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2018 Annual Security Report is now available. The Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. You can obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.

To apply, visit:

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Job No:
Posted: 11/1/2018
Application Due: 2/21/2019
Work Type: