Administrative Support Assistant II (10/12 Pay Plan)

Job description

Job Title: Administrative Support Assistant II (10/12 Pay Plan)
Job ID:13614
Full/ Part Time: Part Time
Job Code:1030
Department:College of Social Sciences, Anthropology

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Salary Range: $1,083.50- $1,857.50per month

Note: This is a part-time (20 hours per week), probationary, non-exempt position.

Note: Initial appointment will be on a 12 month pay plan (Salary Range: $1,300- $2,229per month) from the date of hire through the end of the May 2019pay period. At the beginning of the August 2019 pay period, the appointment will change to a10/12 pay plan whereby the incumbent will work 10months per year and ispaid for 12 months (10/12) with each subsequent June and July off.Eligible for medical, dental and vision benefits plus paid vacation, sick leave, etc.


Under the general supervision of the Chair of Anthropology, the individual selected will perform a variety of general clerical and secretarial functions while supporting the mission of the program, college, and the university. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.

Position Summary:

	Serve as the office receptionist in an area with a high volume of student and faculty contact	Answer a multi-line telephone system and respond to telephone and in-person inquiries for the Department Office	Assist faculty/students as needed	Ensure office hours and faculty schedules are correct, updated and posted, and collect course syllabi each semester	Prepare and ensure the accuracy of the course schedule each semester	Monitor and ensure that accuracy of the Faculty Activity Detail (FAD) report	Monitor and ensure the accuracy of faculty assigned time	Assist faculty with processing internal and external grants	Prepare and process travel applications/claims for faculty and department chairs	Type office correspondence, as well as faculty course materials as needed	Receive, screen, and distribute mail	Collect and file student data, and update student records on a computer data system, setting up folders and files in shared drive	Assist in the student evaluation process (IDEA)	Room reservations (25 Live and direct room reservations forFree Speech, USU, and conference rooms)	Order and maintain an inventory of office supplies	Prepare various forms for processing (Direct Pays, Purchase Requisition, Plant Op work orders, Key Requests, and Payment Authorizations) as needed	Establish and maintain working relationships with others within and outside of the university	Supervise and delegate duties, projects, and corresponding deadlines to student assistants	Perform other related clerical duties as assignedKnowledge, Skills & Abilities:

	Proficient in using office email, software packages (e.g., Microsoft Word, PowerPoint, Excel), and on-line systems	General knowledge of office methods, practices, and procedures	Demonstrated knowledge of correct English grammar, spelling, and punctuation	Strong interpersonal and communication skills	Ability to:	
  • Use standard office equipment
  • Identify and solve standard problems and refer more complex problems to appropriate staff
  • Perform basic mathematical functions
		A history of regular attendance and positive performance evaluationsEducation and Experience:

	High school diploma or equivalent	Two years of recent progressively responsible clerical experience with a wide variety of duties and responsibilities, including self-directed responsibilitiesPreferred Skills:

	Experience with campus PeopleSoft Financials/HR/Student Administration programs or comparable	Experience in a university and/or educational environment, working in an administrative support position	Knowledge of department's curriculum and general University organization sufficient to respond to student needs	General knowledge of academic administrative practices and procedures	Ability to communicate effectively with an ethnically and culturally diverse campus community

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Job No:
Posted: 11/1/2018
Application Due: 11/16/2018
Work Type: