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Administrative Support Assistant II (10/12 Pay Plan)

Job description

Job Title: Administrative Support Assistant II (10/12 Pay Plan)
Job ID:13614
Full/ Part Time: Part Time
Job Code:1030
Department:College of Social Sciences, Anthropology

To view full job description including minimum qualifications: http://jobs.csufresno.edu/

Apply directly online: http://fresnostate.edu/adminserv/hr/jobs/Salary:

Salary Range: $1,083.50- $1,857.50per month

Note: This is a part-time (20 hours per week), probationary, non-exempt position.

Note: Initial appointment will be on a 12 month pay plan (Salary Range: $1,300- $2,229per month) from the date of hire through the end of the May 2019pay period. At the beginning of the August 2019 pay period, the appointment will change to a10/12 pay plan whereby the incumbent will work 10months per year and ispaid for 12 months (10/12) with each subsequent June and July off.Eligible for medical, dental and vision benefits plus paid vacation, sick leave, etc.

Overview:

Under the general supervision of the Chair of Anthropology, the individual selected will perform a variety of general clerical and secretarial functions while supporting the mission of the program, college, and the university. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.

Position Summary:

&#9;Serve as the office receptionist in an area with a high volume of student and faculty contact&#9;Answer a multi-line telephone system and respond to telephone and in-person inquiries for the Department Office&#9;Assist faculty/students as needed&#9;Ensure office hours and faculty schedules are correct, updated and posted, and collect course syllabi each semester&#9;Prepare and ensure the accuracy of the course schedule each semester&#9;Monitor and ensure that accuracy of the Faculty Activity Detail (FAD) report&#9;Monitor and ensure the accuracy of faculty assigned time&#9;Assist faculty with processing internal and external grants&#9;Prepare and process travel applications/claims for faculty and department chairs&#9;Type office correspondence, as well as faculty course materials as needed&#9;Receive, screen, and distribute mail&#9;Collect and file student data, and update student records on a computer data system, setting up folders and files in shared drive&#9;Assist in the student evaluation process (IDEA)&#9;Room reservations (25 Live and direct room reservations forFree Speech, USU, and conference rooms)&#9;Order and maintain an inventory of office supplies&#9;Prepare various forms for processing (Direct Pays, Purchase Requisition, Plant Op work orders, Key Requests, and Payment Authorizations) as needed&#9;Establish and maintain working relationships with others within and outside of the university&#9;Supervise and delegate duties, projects, and corresponding deadlines to student assistants&#9;Perform other related clerical duties as assignedKnowledge, Skills &amp;amp; Abilities:

&#9;Proficient in using office email, software packages (e.g., Microsoft Word, PowerPoint, Excel), and on-line systems&#9;General knowledge of office methods, practices, and procedures&#9;Demonstrated knowledge of correct English grammar, spelling, and punctuation&#9;Strong interpersonal and communication skills&#9;Ability to:&#9;
    &#9;&#9;
  • Use standard office equipment
  • &#9;&#9;
  • Identify and solve standard problems and refer more complex problems to appropriate staff
  • &#9;&#9;
  • Perform basic mathematical functions
  • &#9;
&#9;&#9;A history of regular attendance and positive performance evaluationsEducation and Experience:

&#9;High school diploma or equivalent&#9;Two years of recent progressively responsible clerical experience with a wide variety of duties and responsibilities, including self-directed responsibilitiesPreferred Skills:

&#9;Experience with campus PeopleSoft Financials/HR/Student Administration programs or comparable&#9;Experience in a university and/or educational environment, working in an administrative support position&#9;Knowledge of department's curriculum and general University organization sufficient to respond to student needs&#9;General knowledge of academic administrative practices and procedures&#9;Ability to communicate effectively with an ethnically and culturally diverse campus community





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Job No:
Posted: 11/1/2018
Application Due: 11/1/2030
Work Type:
Salary: