Finance & Accounting Specialist
Areas of Intereset: Finance and Accounting
Department: Office of International Education
Requisition Number: 14178
Location: Boulder, Colorado
Employment Type: University Staff
Posting Close Date: 30-Nov-2018
CU Boulder welcomes applications for a Finance & Accounting Specialist in the Department of International Education. This position contributes to the financial health and growth of the Education Abroad (EA) office by working with the Finance & Accounting Program Manager ("Finance Manager"). Duties include analyzing and reconciling financial statements for OIE/Education Abroad offices and Education Abroad Provider/exchange programs; correcting errors through journal entries and moving funds between speedtypes; performing monthly and quarterly accounting, preparing monthly and quarterly reports as well as assisting with the preparation of fiscal-year end reports; overseeing the accounts receivable activity; managing Provider/Exchange program budgets, billings and withdrawal schedules, and creating financial aid student budgets each for Education Abroad Provider/Exchange program; and assisting the Fiscal Manager in accounting for foreign transactions used to pay for Education Abroad programs.
Who We Are
International Education at the University of Colorado Boulder is here to help the campus with its global education endeavors, including:
- Offering support, resources, and programs for both outbound education abroad students & inbound international students
- Developing and maintaining institutional student exchange agreements
- This is done in conjunction with academic units
- The Education Abroad Committee must approve each new exchange agreement
- Providing support and resources for campus international initiatives and endeavors
What Your Key Responsibilities Will Be
Education Abroad program Budgets and Billing
- Create student budgets in collaboration with appropriate program manager and Finance Manager. Develop budgets and withdrawal schedules for Education Abroad provider and Exchange programs.
- Finalize student budgets and send to the Office of Financial Aid for Student Aid purposes. Request new Speedtypes and Itemtypes as needed, update TDS with these, and log the new accounts for record keeping.
- Complete the billing process for each student doing an Provider or Exchange program. Make billing adjustments as needed for scholarships, housing changes and withdrawals (working with providers to get the fee amounts).
- Develop withdrawal schedules by determining what percentage of the program fee has been spent by the standard withdrawal dates set by EA or by the program’s administrator.
- Update student budgets and payment and withdrawal schedules in TDS subsystem used by students to research and apply for programs.
Accounting Control and Reporting
- Monitor and maintain fiscal activities for Education Abroad and ISSS divisions by analyzing monthly speedtype statements and other reports.
- Create, and continuously improve, processes to prevent errors. Work with fellow accounting team members to make changes in the accounts receivable system. Keep the Finance Manager informed about patterns of errors or discrepancies.
- Prepare journal entries. Check the system to ensure that JEs are accurately posted. Provide the Finance Manager with system accounting reports for monthly and fiscal year closings. Analyze revenue and expense patterns. Assist in preparing year-end reports for a variety of stakeholders include the Campus Controller’s Office.
- Oversee accounts payable activity for the department by processing invoices, validating charges, making adjustments, requesting SPO change orders, and completing payment vouchers for approval. Monitor whether checks have been received and/or sent to vendors on a timely basis. Record invoiced data to allow for reconciling those transactions. Liaison with providers over billings and budgets.
- Maintain new supplier requests.
- Complete special projects for Education Abroad (e.g. Passport Day) to request checks and maintain records for these projects.
- Monitor changes in the University accounting system and train the Account Tech II as required.
- Manage the accounts receivable process by supervising deposit charges for Education Abroad fees to CU-SIS. Review CU-SIS and TDS item types to ensure that the proper ones are used.
- Process JEs to other departments that utilize the International Students and Scholar Services for processing visa requests.
- Individual students request a variation in the payment schedule (or other exception to established procedures), examine the request and provide recommendation to the Finance Manager of the most reasonable alternate billing schedule.
- Be an occasional backup resource for students or parents needing help to understand basic billing, withdrawal procedures and account balances. Be available to answer questions about due dates, obligation for payment, how to make payments after students have left the country, etc.
Change Management and Process Improvement
- The Finance and Accounting Specialist is charged with taking processes that have been in place for several decades and researching best practices across campus and peer institutions to find ways to streamline as many processes and reports as possible such that leaders across campus can assess Education Abroad and ISSS financial position within university reporting system.
What We Can Offer
Salary is commensurate upon experience. Relocation assistance is available.
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Proactive. Be Resourceful. Be Boulder.
What We Require
- Bachelors Degree.
- 2 to 3 years of experience in accounting or finance.
- Advanced Excel Skills, Databases and Google Platform.
What You Will Need
- Advanced skills in Microsoft Excel or Google Sheets.
- Database experience.
- Google Platform.
What We Would Like You To Have
- Bachelor Degree in Accounting or Finance or Economics.
- CPA Preferred.
- Higher-Ed International Education/Study Abroad experience highly desired.
To apply, please submit the following materials:
1. A current resume.
2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.
Initial review of candidates will begin on November 15, 2018. All applications received by November 30, 2018, will receive full consideration.
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: [email protected]
The University of Colorado is an Equal Opportunity/Affirmative Action employer