Court Liaison and Crime Analyst (SJSU ONLY)

San Jose, CA
Nov 01, 2018
Institution Type
Four-Year Institution

Job ID: 24817
Full/Part Time: Full-Time
Regular/Temporary: Regular
Job Code: 1038
Department: UPD Administrative Services


Classification: Administrative Analyst/Specialist, Non - Exempt
Salary Range: $3,288/month - $6,162/month
FLSA status: Non - Exempt

San Jose State University offers employees a comprehensive benefits package. For more information on programs available, please visit

About the Position

*This position is opened to only current SJSU employees.*

Court Liaison and Crime Analyst processes and prepares police reports, criminal complaints, traffic, and criminal citations for review and prosecution. There are statutes which mandate certain deadlines for filing complaints with the court system and because of that we must have full time coverage in the unit. Monitor our crime trends and provide charts, maps and presentations to assist with our mission here on campus. In addition, the Court Liaison and Crime Analyst would participate in crime research with local, state and federal agencies and disperse findings to department personnel. They would attend law enforcement meetings as needed for crime exchange information and prepare informational bulletins for distribution within the Police Department.

Responsibilities include but are not limited to the following:
- Conduct daily custody status queries within the varied state and county databases
- Prioritize criminal complaints based on custody status and court date
- Check state and county databases for lab results with associated criminal complaints
- Prepare and submit police reports to the District Attorneys Office, Hall of Justice, Drug Court, Traffic Court, California Department of Rehabilitation and Corrections, Santa Clara County Probation Department, Juvenile Probation Department, Family Court Department, local police agencies when needed, and Federal Law Enforcement agencies
- Update case status with in the Records Management System and various state databases
- Prepare reports for the purging of property and evidence
- Subpoena service to sworn personnel and coordination of subpoena service of the civilian witnesses
- Work with various local and federal agencies
- Apply knowledge of computers, software, the law, and to research possible crime trends
- Process information clearly and accurately to generate reports, charts, maps, presentations and other means of conveying relevant and detailed information
- Extract crime and intelligence data and compile to provide recommendations to departmental personnel
- Participate in crime research with local, state and federal agencies and relay findings to department personnel
- Update information in local, state, and federal databases
- Attends law enforcement meetings as needed for crime information exchange
- Prepare wanted or informational bulletins from crime reports and distribute within the Police Department

Education and Experience

A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications

- 5 years of experience in an office setting
- Experience with management/oversight of staff/students
- Experience with MS Office; especially Word and Excel
- Experience with CGIC county database
- Experience with CLETS, CAL Photo, CSAR state databases
- Experience with PeopleSoft
- Experience with student/alumni outreach/communication, i.e. social media, newsletter management, etc.

Knowledge, Skills & Abilities

- Ability to compose and appropriately format correspondence and reports.
- Excellent oral and written communication skills.
- Possess good organizational skills and maintains security of police records.
- Exposure to graphic or disturbing images may occur within this position.
- Knowledge of software applications: word processing, spreadsheet, database management, and web maintenance.
- Ability to perform accurately in a detail-oriented environment.
- Ability to handle multiple work priorities, organize and plan work and projects.
- Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies.
- Ability to provide lead direction, training, and guidance to student assistants.
- Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
- Ability to coordinate and prioritize multiple administrative and clerical tasks for a variety of users, and direct student assistants
- Ability to work independently and as part of a team, handle multiple work unit priorities and projects
- Ability to effectively establish and maintain cooperative and positive working relationships.
- Thorough knowledge of methods, procedures and practices; English grammar, business writing, punctuation and spelling.
- Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU policies and procedures.
- Excellent customer service and public relations skills.
- Ability to effectively write and present own reports.
- Ability to maximize productivity through the use of appropriate tools.
- Ability to ensure completeness, accuracy and timeliness of all operational functions.

Posting Date

October 31, 2018

Application Screening

Application Screening begins November 15, 2018
Applications received before that date will receive first consideration.

This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Required Application Material:

Letter of interest
Complete SJSU Online Employment Application

Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.

Note To Applicant

Satisfactory completion of a background check (including a driminal records check) is required for employment. SJSU will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San Jos State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Equal Employment Statement

SJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.

It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self disclose.

Contact Information

One Washington Square San Jose, CA 95192-0046
Phone: 408-924-2250


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