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ADMIN COORDINATOR

Job description

Duties: Prepare, edit, maintain, and archive faculty course materials for print and for the Web (including via use of .html and PowerPoint).
Edit and prepare manuscripts and articles for publication and distribution. Develop and edit footnotes in various publication formats (e.g., convert from social science journal format to law format).
Edit and prepare exams; compute advanced grading systems for faculty.
Devise and maintain data bases for production of efficient mailing systems and effective completion of other projects.
Support faculty conferences, symposia, and events; maintain interactive calendar systems; provide travel support to the Penn Law faculty.

Center and Institute Tasks
Work with the Associate Director to complete all administrative tasks and requests that come from Center and Institute faculty and staff.
Independently ensure completion of a range of sophisticated requests:
Manage and maintain data bases on C&I contacts and events; create reports from these data bases; develop reports that inform faculty C&I work.
Publish to and maintain C&I websites, blogs, and other social media efforts.
Develop budgets for C&I administrative matters.
Coordinate C&I faculty and staff requests during the Associate Director's lunch hour and when the Associate Director is otherwise out of the office (including on PTO).

Departmental Collaboration Tasks
Manage FS collaboration with a variety of Penn Law administrative departments, responding to requests and providing relevant reports and information.
Handle all faculty participation in Admissions events with prospective and admitted students, for Admitted Students Weekend and throughout the year.

Qualifications: BA/BS or equivalent in experience preferred. 3-5 years of administrative experience required, preferably in a higher ed environment. Ability to work well with others in a service-oriented environment; positive attitude and interest in getting the work of the team done are essential. Demonstrate ability to prioritize and complete multiple tasks; excellent attention to detail; flexibility. Excellent adaptability in using various software and data bases; skills in business software in both PC and Mac environments, using WordPerfect, Word, Excel, Power Point, Sharepoint, PhotoShop, etc., required. Must be able to work under pressure with time constraints.

Reference Number: 56-30257

Salary Grade: 025

Employment Type: Non-Exempt

Org: Law School Dean's Office

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: X-Secretarial/Administrative

 

 

 

Diversity Profile: University

 

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Job No:
Posted: 11/1/2018
Application Due: 2/11/2019
Work Type:
Salary: