12-Month Academic Adviser

Job description

Hyde Park Campus

10416 Dean Of Students

About the Unit
The Office of the Dean of Students in the College has broad responsibility for the success of all College students. The Dean of Students reports to the Dean of the College. The staff of academic advisers, senior advisers and deans provide: academic advising; counseling to students around academic and personal issues, and long term planning; referrals for students to other campus resources; advice on applications to prestigious scholarships, as well as preparation for graduate and professional school. The Dean of Students staff needs to understand University policies and the College curriculum, and will also interact with faculty, parents and staff from other offices. Senior staff members (Deans and Senior Advisers) lead office initiatives and committees, provide evaluations of transfer credit, liaison with the registrar's office and ITS, work with the Collegiate Masters and faculty program chairs in the majors on curricular revisions and the Catalog.

Job Information

Job Summary:

The Academic Adviser position involves a case load of students, with whom they work until the student's graduation. The Adviser meets with students regularly to provide advice on: course selection, choice of major/minor, planning academic program, progress towards meeting graduation requirements, study abroad planning, career planning and preparation. An Adviser also provides students with advice about personal problems, and regularly make referrals to professionals elsewhere in the University. An Adviser participate in office committees and other College initiatives, and serve as liaisons to the academic programs of study. Advisers must be knowledgeable about the curriculum, University policies, multiple systems for tracking student information and University resources for students. The office has some Advisers who work 9.5 months of the year and some who work 10.5 months, 11 months, or all 12 months of the year. This is a 12-month position. 12-month advisers have additional summer responsibilities to advise and meet with incoming students as they make their course selection and plans for their first year of study.


Academic Advising, with 35 other staff members in the Dean of Students Office (95%):

  • Oversee the academic programs of a group of undergraduate students
  • Monitor students' progress towards completion of their degrees
  • Help students resolve problems, refer students to campus resources, and be knowledgeable about the curriculum, study abroad programs, internships, campus jobs, student activities, graduate school, and career planning
  • Understand and interpret University policies and deadlines and be able to access information through various electronic student-systems databases
  • Keep records of students' degree programs and make notes on student conversations.
  • Employ counseling skills for dealing with troubled students and be able to establish good working relationships with all types of students
  • Meet with and advise students during the summer months to aid in the selection of Autumn courses
  • Assists senior staff members with summer pre-registration processes, summer placement exams, accreditation exams, online advising materials, and O-Week preparation

2. Participate in the curricular and operation functions as a member of the Dean of Student's Office (5%):
  • Participate in staff development trainings and weekly meetings
  • Serve on or chair office committees
  • Serve as a liaison to one or more academic departments and update staff on developments to majors and minors
  • Serve as called upon as a liaison to other campus partners
  • Other projects and tasks as assigned

  • Demonstrated ability to establish good working relationships with people of different backgrounds required.
  • Demonstrated ability to work under pressure, and manage effectively competing demands required.
  • Demonstrated ability to master large amounts of information and integrate changes as they arise required.
  • Strong listening and communication skills required.
  • Interpersonal skills required.
  • Verbal and written communication skills required.
  • Ability to work independently and as a member of a team required.
  • Organizational skills required.
  • Problem-solving skills required.
  • Ability to manage stressful situations required.
  • Ability to maintain confidentiality required.
  • Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required.
  • Familiarity with higher education structures required.
  • Initiative and experience in dealing with people required.
  • Familiarity with University organization, both academic and administrative preferred.
  • Strong commitment to young adults and the values and goals of a liberal arts education preferred.

Additional Requirements

Education, Experience, or Certifications:

  • Bachelor's degree required.
  • Master Degree preferred with a 5-year minimum gap between date of college graduation and appointment as Adviser.

  • 5 years relevant experience preferred

Required Documents:
  • Cover letter, which is to include your interest in this position
  • Resume
  • List of references

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/





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Job No:
Posted: 10/31/2018
Application Due: 11/21/2018
Work Type: