Administrative Services Assistant

Job description

The Office of Technology Commercialization (OTC) at the University of Kentucky is transforming its commercialization activities to create a partnership culture that is focused on stronger relations with our stakeholders, greater transparency, and increased customer service.
As the OTC Executive Assistant, you will be the point of contact for the Office of Technology Commercialization. In addition to performing reception duties, you will have oversight and management of the director's calendar for coordination with the UK community and off campus stakeholders. This position will provide operational support such as development of agendas, facilitating communications, meeting minutes, other materials preparation, etc.
The OTC hosts multiple events both on and off campus. The Administrative Services Assistant will coordinate logistics for all OTC events and provide support, management, and follow-up for ongoing special projects & activities.
The Administrative Services Assistant will be responsible for managing daily office tasks such as filing, office supply orders, travel booking & reimbursement, and payments to certain vendors. This position will also be responsible for specific entries into its invention management database.
The well qualified candidate will be organized, detail oriented, and proactive. S/he will also be able to provide excellent customer service and have exceptional communication skills. Experience with the financial modules of SAP and a working knowledge of the SRM and PRD processes is preferred. The OTC invests in its team members' career development as a core belief of its Director, and this position includes incredible opportunities for learning and taking on more responsibility.

Job Title
Administrative Services Assistant

Requisition Number

Working Title
OTC Executive Assistant

Department Name
40420:Office of Technology Commercialization

Work Location
Lexington, KY

Grade Level

Salary Range

Type of Position

Position Time Status

Required Education


Click here for more information about equivalencies:

Required Related Experience

4 yrs

Required License/ Registration/Certification


Physical Requirements

Sitting for long periods of time; and repetitive motion related to computer work.


Monday-Friday; 8:00 am-5:00 pm with occasional evenings or weekends.

Does this position have supervisory responsibilities?

Deadline to Apply

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Describe your experience with managing calendars.

    (Open Ended Question)

  2. * Describe your experience planning and coordinating workshops, seminars, and events. Include examples of how you communicated and interacted with participants at those events.

    (Open Ended Question)

  3. * Please describe your experience with the university's SRM Shopping Cart and PRD processes.

    (Open Ended Question)

  4. * Please describe your experience booking university travel and processing travel reimbursements using TRIP.

    (Open Ended Question)

  5. * Where did you first see this position advertised other than on UK's online employment system?
    • (Diverse Issues in Higher Education)
    • (Higher Education Recruitment Consortium)
    • A Colleague, Friend and/or Family Member
    • None of the Above

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents





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    Job No:
    Posted: 10/31/2018
    Application Due: 11/14/2018
    Work Type: