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Accounting Specialist-Career Technical Education (CTE)

Job description

Accounting Specialist-Career Technical Education (CTE)

Cabrillo College

Closing Date/Time: 11/15/2018 11:59 PM Pacific

Salary: See Position Description

Job Type: Full-time


Department: Career Educ & Economic Devel

Employment Opportunity

This full-time, Accounting Specialist position performs difficult or specialized financial, business and accounting support work, such as accounts payable, payroll, distribution of payroll charges, purchasing, accounts receivable, reconciliations, conference reimbursements and preparation of budget reports; performs related duties as required or assigned.

In addition, an Accounting Specialist position eligibility pool may be established in order to fill other full-time, part-time, or substitute assignments as needs arise.

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 12,000 students per term, of which 44% are LatinX, 5% multi-ethnic, 3% Asian, 1% African-American, 1% Filipino, .25% American Indian or Alaskan Native, and .19% Pacific Islander as of Fall 2017. At Cabrillo, over 52% of students are students of color and 59% are economically disadvantaged. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

Cabrillo College has a tradition of collegial governance, and staff possess a long history of participatory governance in all levels of decision-making at the college. Cabrillo provides an excellent opportunity to learn, collaborate, create, and make a difference in the lives of its students and community.

Examples of Duties

  • Verifies and enters details of transactions in account and cash journals
  • Summarizes individual ledgers and transfers data to the general ledger
  • Balances accounts, compiles information and prepares financial and accounting reports
  • Reviews and reconciles varied reports, journals, budget, payroll or related financial data
  • Audits and verifies various information, including source data and other reports
  • Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports
  • Interacts with vendors, customers and College staff to gather information, reconcile discrepancies and resolve problems
  • Provides information to the public or to College staff that requires the use of judgment, the interpretation of policies, rules or procedures, and computer based tools such as email, business oriented chat systems, video conferences, cloud-based computer applications, and websites
  • Performs a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms and specialized documents, and proofreading and checking materials for accuracy, completeness and compliance with procedures and regulations
  • Enters and retrieves data from an on-line or personal computer system and utilizes a variety of computer applications (e.g., spreadsheets, word processing, database and project management) to produce reports, develop and implement tracking and reporting systems
  • May order cash and currency for operational needs and maintain control of the safe
  • Performs related duties as required or assigned

Minimum Qualifications

Education and Experience:

Equivalent to graduation from high school AND three (3) years of accounting or financial support experience which has involved the preparation and maintenance of accounting or financial records. College-level coursework in accounting or bookkeeping may be substituted for the experience on a year-for-year basis to a MAXIMUM of two (2) years.

Knowledge of:

  • Principles and practices of financial recordkeeping and bookkeeping
  • Basic governmental accounting principles
  • Methods and practices of cash control and management
  • Basic auditing concepts and terminology
  • Office practices and procedures, including paper and electronic fill systems
  • Basic business data processing principles applicable to bookkeeping practices
  • Business mathematics, including percentages and decimals for such things as cost allocations
  • Basic supervisory principles and practices

Skills in:

  • Analyzing and resolving varied accounting support and bookkeeping problems
  • Preparing, maintaining and reconciling financial, accounting, statistical, and numerical records
  • Planning, assigning and reviewing the work of staff
  • Instructing staff in work procedures
  • Organizing, prioritizing and coordinating work activities
  • Using initiative and sound judgment within established procedural guidelines
  • Maintaining, verifying and reconciling accounting records and reports
  • Entering and retrieving data using a personal or on-line computer
  • Establishing and maintaining effective working relationships with those contacted in the course of work

Additional Information

Current Salary: *$3,199 to $3,527 per month. Full-time, 100% assignment (40 hours per week), 12 months per year; Monday through Friday, 8:00 a.m. - 5:00 p.m. with evenings and weekends as required. Classified employees are required to join the California Public Employees' Retirement System (CalPERS) and as such contribute up to 7% of their monthly salary to CalPERS on a pre-tax basis. Salary is subject to proration based on beginning date of assignment.

* Cabrillo College reserves the right at its discretion to hire classified and confidential employees at a higher starting step placement, up to step three, in acknowledgment of an individual's previous job-related work experience. Please note: It is the applicants responsibility to ensure their application materials include the work-related experience they wish to be considered for a higher step placement. The Human Resources department will make their determination based on the information in the application materials received.

Cabrillo College currently provides a benefit stipend contribution for medical, dental, life and long-term disability insurance for employees and eligible dependents.

The Cabrillo Classified Employees Union (CCEU) is the exclusive bargaining representative for classified employees. Classified employees who elect to join CCEU agree to have a monthly payroll deduction equal to the current membership dues rate, which is generally a percentage of gross monthly compensation.

Application Process:

**To be considered, each applicant MUST SUBMIT:

  • Completed online Cabrillo College Application
  • Job-related resume
  • Documentation such as college transcripts in response to this position's desirable qualifications of college-level coursework in business, Computer Applications/Business Technology or related to area of assignment
** If any of the above materials are not submitted with your application packet, your materials will be deemed incomplete and will not be forwarded to the committee for screening.

Please notify the Human Resources Department if you require any special accommodation(s) in meeting these requirements.

Please Note: To ensure an accurate evaluation of your application materials, please submit information regarding your education, experience, knowledge, and abilities as they relate to the minimum qualifications. When filling out the online application, it is important that you fill out all sections completely. Do not leave blank spaces/sections or note "see resume". When adding attachments, please redact ALL of the following items which appear on any attachment before you submit it: personal photos, social security number, birthplace, birth date, age, and gender.

Selection Procedure: Applications will be reviewed by a search committee, which will determine the applicants to invite for interviews based on appraisal of qualifications as documented by application materials submitted. Meeting the posted requirements does not guarantee an invitation for an interview. Performance exam(s) may be administered.

Candidates selected for employment with Cabrillo College must agree to be fingerprinted, provide current tuberculosis screening results, provide proof of eligibility for employment in the United States and present a valid Social Security card upon hire.

Application Deadline: Application and attached required materials must be successfully submitted by 11:59 p.m. on: Thursday, November 15, 2018.

Cabrillo College seeks applications from all qualified individuals. It is the continuing goal of Cabrillo College to hire and retain staff that reflect the rich diversity and cultural heritage of the college district and its student body

Cabrillo College currently provides full-time employees a benefit stipend contribution for medical, dental, life and long-term disability insurance for employees and eligible dependents. Please note: Employee who work part-time contracts will receive a pro rata benefit stipend based on the percentage of assignment.
Full-time and *part-time classified employees are required to join the California Public Employee's Retirement System (CalPERS) and as such contribute up to 7% of their monthly salary to CalPERS on a pre-tax basis.

Note: Classified-hourly employees are not eligible for insurance-related benefits or PERS retirement benefits.

Each employee hired into a classified position shall contribute to membership dues, service fee or charitable contribution at the current rate based on gross salary per month.

*Part-time refers to 1,000 hours/125 days or more per fiscal year.

01 Have you graduated from high school or have the equivalent documentation (e.g, a GED / General Educational Development Diploma)?
  • Yes
  • No

Required Question

To apply, please visit: https://www.schooljobs.com/careers/cabrilloedu

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Job No:
Posted: 10/30/2018
Application Due: 11/19/2018
Work Type: