Office Coordinator

Job description

Office Coordinator

North Orange County Community College District

Position Number: FCC998

Location: Fullerton College

Department: FC Academic Support Services

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs.)

Job Description:

Coordinates office activities which may include accounting functions; discusses and reviews daily events with designated Manager to ensure timely and appropriate coordination of office activities; ensures that work is performed in a competent and timely manner.

Ensures implementation and maintenance of established District policies and procedures; ensures compliance with federal policies and procedures related to accounting; assists in the development of revised District policies and procedures as necessary.

Serves as an assistant to designated Manager; schedules meetings and appointments; prepares agenda items; maintains records and supplies; receives and processes incoming mail.

Makes decisions within established policies and procedures in the absence of designated Manager.

Attends meetings, conferences, and seminars to make presentations regarding policies and procedures.

Answers questions and provides technical expertise to assist District personnel and department personnel regarding various records, budgets, accounts and programs.

Coordinates communication and accounting activities with other District departments and personnel, governmental agencies, private agencies and vendors.

Prepares financial statements and reports as directed; ensures compliance with applicable rules, regulations, policies and procedures; maintains a variety of difficult and complex financial and accounting records, ledgers, statements and reports.

Assists in the preparation and monitoring of District-wide or campus-wide budget; processes budget transfers and prepares journal entries; signs warrants; monitors accounting activities of assigned categorically-funded programs; prepares expenditure and progress reports as required by funding agencies.

Audits financial documents to assure accuracy, completeness; conduct research to resolve discrepancies as necessary.

Supervises, trains, evaluates and directs the work of assigned staff as directed.

Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Performs related duties as assigned.

Primary Purpose:
This position is responsible for coordinating office activities; implementing policies and procedures; and performing a variety of complex administrative duties which may include accounting functions in the absence of the designated Manager to assure efficient operations.

Working Relationships:
The Office Coordinator maintains frequent contact with various departments and personnel, and outside vendors, agencies and financial institutions.

Knowledge, Skills, and Abilities:
Knowledge of accounting and auditing principles, practices and procedures

Knowledge of financial and statistical record-keeping principles

Knowledge of modern office practices, procedures and equipment

Knowledge of applicable sections of State Education Code and other applicable laws

Knowledge of computer-based accounting systems

Knowledge of various computer software programs

Ability to interpret, apply, and explain rules, regulations, policies and procedures

Ability to make arithmetic calculations quickly and accurately

Ability to operate a variety of office equipment such as calculator, computer, copier, etc.

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to understand and follow oral and written directions

Ability to communicate effectively, orally and in writing

Ability to understand scope of authority in making independent decisions

Ability to review situations accurately and determine appropriate action according to established guidelines

Ability to supervise, train and provide work direction to others

Ability to establish and maintain effective working relationships with others

Special Requirements:
Coursework must be verifiable on a legible transcript.

Minimum Qualifications:
High school diploma or GED, supplemented by college courses in accounting

Minimum five (5) years increasingly responsible work experience in accounting and/or banking, including management experience

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.

Desirable Qualifications:
Experience providing administrative support for instructional support programs.

Working Conditions:
College or District business office environment; subject to sitting for long periods at a time (up to 2-3 hours). Repetitive use of upper extremities including hand coordination activities.

Salary Range: $4,750 - $5,763 per Month

Number of Vacancies: 1

Commitment to Diversity:

Posting Number: 2015287P

Open Date: 10/29/2018

Close Date: 11/20/2018

Special Instructions Summary: This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

The minimum required number of references for this position is three (3).

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.

Evaluations of foreign degrees and/or coursework are required. See our website at for information regarding evaluation of foreign degrees.

To apply, visit:

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Job No:
Posted: 10/30/2018
Application Due: 11/21/2018
Work Type: