Center Administrator

Job description

Hyde Park Campus

20144 Ecology & Evolution

About the Unit

Job Information

Job Summary:

Provides support to the Center's director and scientific director. Works to implement plans for educational programs and initiatives and acts as a liaison between the program and program participants.


Strategic Programming

  • Develops and manages program activities such as workshops, conferences, colloquia, training programs
  • Plans and facilitates visits and meetings that further scientific, fundraising and partnering goals;
  • Works closely with faculty, researchers, students, and other leaders across the three institutions and within relevant research fields to foster experimentation and multi-disciplinary inquiry and teaching within the Center
  • Keep abreast of microbiome related research and initiatives across the three institutions
  • Project manage, write, and edit collaborative projects and grant proposals
  • Implement a process for seed grants

  • Oversees a communication strategy and marketing efforts aimed at increasing the visibility of the center
  • Disseminate relevant information internally and externally including relevant research, activities, events, programs, and opportunities
  • Creates content such as website text, short stories, presentations, and blog posts to highlight microbiome research
  • Serve as point of contact for internal and external microbiome-interested people
  • Maintain an informative and integrative presence of microbiome research at the three institutions through new website and social media platforms
  • Manages development of print and electronic resources, presentation materials, outreach efforts and a strong brand for the Center

  • Provide content, strategy and planning to assist with development efforts with development departments and individually
  • Support faculty director's efforts to fund-raise through content development, planning, and strategy

  • Assist executive administrator with developing and maintaining Center budget
  • Schedule meetings for Center business (steering committee, leaderships group, working groups, planning meetings, workshops, etc.)
  • Manage event planning operations including space, catering, registration, and materials
  • Provide targeted administrative support for faculty director including some scheduling
  • Work with faculty and leadership group to develop financial model for sustainability including diversified funding sources
  • Oversee contracted services such as IT, graphic design, video, events


The employee should be a hands-on problem solver and leader who enjoys enabling research programs, communicating widely, and has a strong interest in developing collaborative research programs. He or she should have experience in organizing and communicating about complex projects. The following competencies are required:
  • Proactive ability
  • Familiarity with general business practices
  • Problem solving ability
  • Attention to detail
  • Excellent interpersonal, verbal and written communication skills
  • Ability to handle multiple tasks simultaneously and under tight deadlines
  • Strong analytical and organizational skills
  • Willingness to travel domestically and internationally
  • Ability to prioritize and manage a workload, which balances long-range planning with unanticipated daily demands of managing a busy operation

Additional Requirements

Education, Experience, and Certifications:

  • Bachelor's degree required; advanced degree preferred

  • Demonstrated proficiency with working in collaborative team environment required
  • Experience preparing federal and foundation grant applications and managing funded projects required
  • Experience with communications and marketing required
  • Experience with the conduct of related research preferred
  • Experience with fundraising preferred

Required documents:
  • Resume
  • Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 10/30/2018
Application Due: 11/21/2018
Work Type: