Position Number: 00106390
Primary Function of Organization Unit: The College of Natural Resources Research Office (CNR Research Office) is an administrative unit of the College of Natural Resources (CNR). The CNR Research Office provides services to CNR primarily through: - Promotion, development and facilitation of research of the faculty in CNR, - Assisting in grant and contract applications, processing and negotiations, and - Administration of post award accounting and grant oversight. Promotion, development and facilitation of research of the faculty in CNR: This includes the promotion of the research interests of CNR departments and faculty internal and external to the university; encouragement of CNR faculty to engage in scholarly research in their respective fields that will provide opportunities for students, foster continuing professional development and bring external recognition to CNR programs; providing information to CNR faculty on opportunities for research funding and collaborative interactions; seeking resources for CNR from university, state, federal and the private sectors; allocation of resources made available to the CNR Research Office including indirect costs; and serving as a primary liaison for CNR research to various governmental and private organizations/units, committees and offices internal and external to NCSU. New hardware and software updates and changes require additional training and continual processing adjustments. Federal, state and industry policy and procedure changes for example require referring frequently to the current changes, many of which are updated on their web pages. Accountability for the proposal processing and award documentation rests with the colleges. Grant and contract applications, processing and negotiations: This includes thorough review and approval of all grants and contracts originating in CNR, in whole or in part, prior to submission to the sponsors. Special attention is paid to issues of health and safety. The CNR Research Office has primary responsibility to insure that all guidelines required by sponsors are met prior to submission of proposals and for the budget, space and other resources committed by the CNR's departments and/or the college to insure that all obligations can be met. The CNR Research Office works closely with the Office of Contracts and Grants, the Purchasing Office, the Office of Finance and Business and the granting agencies on all post award activities. Administration of post award accounting and grant oversight: The CNR Research Office, in cooperation with CNR' PIs and departments, has primary accounting responsibility for all research grants and contracts for which CNR's faculty serve as PIs and for all sub-accounts to CNR's faculty who serve as co-PIs when the PI is in another college. The college is responsible for insuring that state, agency and federal CAS accounting guidelines, as applicable, are to be followed and that all Cost sharing and cash matching commitments are fully documented. The CNR Research Office works closely with the Office of Contracts and Grants, the Purchasing Office, the Office of Finance and Business and the granting agencies on all post award activities.
Essential Job Duties: This position will review all contract/grant/cooperative agreement terms and agency requirements for each award and note special terms and conditions highlighted by (supervisor). The accountant will attend Accountant scheduled new award meetings as requested. The complexity of the award will determine the attendance of a University level fiscal manager (Post Award Manager will make the determination). This position will have departmental level oversight of the budgetary and financial activities as they are forwarded to the college to assure timely payment of all obligations, periodic reconciliation of all accounts with university records, and rapid response to all requests for information by PI's. These activities include but are not limited to: - Assists departmental staff and/or PIs on preparing PMRs (e.g., subcontract requests, rebudget, change in PI, NCE, etc.) - Prepares and/or reviews financial and human resources transactions at supervisor's direction for all sponsored and non-sponsored (if cost share) research projects insuring proper charging of expenditures in accordance with University policy and procedures as well as compliance with grantor agency before forwarding to College for final approval. - Assists College accountant with readying sponsored projects for closeout. Maintains CNR postaward database (closeouts, technical reports). - Utilizes public and private queries (People Soft) to track spending, future closeout dates. - Works with PI's and departmental bookkeeping staff to clarify expenditures and confirm documentation is attached and correct.
Department Required Skills: - Ability to work independently as well as part of a team in an effective and efficient manner requiring minimal supervision. - Possess excellent analytical and verbal/written communication skills. - Attention to detail, ability to work under pressure. - Experience with Grants management and OMB Circulars - Assess and may resolve unprecedented problems that require research and review of policy and procedures and regulations. - Apply judgment for problem resolutions or program requirements. - Ability to understand and properly apply complex requirements, regulations, and concepts well enough to explain to others. - Excellent verbal and written communication skills required. - Strong computer skills including Word, Access, Excel and the Windows environment.
Preferred Experience, Skills, Training/Education: - Three years of post-award experience in the administration of sponsored awards. - Knowledge of the University and State financial processes. - PeopleSoft financial experience - Experience/knowledge of Cost Accounting Standards, Uniform Guidance and Circulars and ledger 5.
Necessary Licenses and Certifications: N/A
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.