Master of Social Work/Field Administrative Support Coordinator

Job description

Master of Social Work/Field Administrative Support Coordinator

Humboldt State University

Closes: Monday, November 12, 2018

(Job #18-70) Administrative Support Coordinator I, Master of Social Work/Field Administrative Support Coordinator, $2,846-4,998/month. Appointments are normally made at the beginning of the salary range. This is a full-time, benefitted, 12-month pay-plan, exempt position with a one-year probationary period in the De- partment of Social Work.

Position Summary: Under the lead direction of the Chair of the Department of Social Work and in collabo- ration with the Master of Social Work (MSW) Program Director and the Director of Field Education, the Adminis- trative Support Coordinator I coordinates all aspects of the on-campus and distributed learning Master of Social Work and Social Work Field Education Programs.


  • Supports functions to MSW Program and students including assistance with Admissions and graduation requirements
  • Provides administrative support, coordinates activities, and assists the MSW Director with MSW accreditation
  • Supports MSW Director with outreach and recruitment
  • Supports faculty with orientation scheduling, technical needs, and curriculum preparation tasks
  • Provides support and assistance to the Director of Field Education on field-related matters
  • Attends and provides support to meetings as directed by Department Chair

    Minimum Qualifications: Completion of a high school program, technical/vocational program, or their equivalents combined with two years of related office work experience that has provided the applicant with the knowledge, skills, and abilities listed below.

    Required Knowledge, Skills and Abilities:
    Thorough Knowledge of:
  • Applicable university infrastructure, policies, and procedures (detailed)
  • English grammar, punctuation, and spelling
  • Office systems and ability to use a broader range of technology, systems, and packages

    Working Knowledge of:
  • Budget policies and procedures

  • Strong interpersonal skills for relating to students, program faculty and staff, and community partners
  • Excellent written and oral communication skills, particularly with email and other electronic communication
  • Self-motivated, detail oriented, and reliable
  • Good telephone skills

    Ability to:
  • Independently handle multiple work unit priorities and projects
  • Apply independently a wide variety of policies and procedures where specific guidelines may not exist
  • Exercise appropriate judgment, discretion, and initiative in performing complex policies and procedures
  • Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections
  • Prepare accurate data and draft and compose correspondence and standard reports
  • Effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature
  • Work under supervision and take direction for projects
  • Establish and maintain cooperative working relationships with fellow employees and other campus staff, faculty and students from diverse backgrounds
  • Use and quickly learn new office support technology systems and software packages
  • Identify and solve standard problems and refer more complex problems to appropriate staff
  • Respond to routine inquiries and explain standard policies and procedures to others
  • Initiate, coordinate and implement multiple projects, determine relative importance of each, set respective
    deadlines, adjust priorities to changing needs in the office and complete projects accordingly
  • Work in a team and in close quarters with other staff and remain calm when interacting with the public

    Preferred Qualifications:
  • Familiarity with university graduate admissions processes
  • Experience using Nolij, PeopleSoft, Learning Management Systems (Canvas) and CalState Apply
  • Proficiency in using Google platform, Word, and Excel programs

    Application Procedure: To apply, qualified candidates must electronically submit the following materials via Interfolio (link below):
  • Letter of Interest
  • Resume or Curriculum Vitae
  • Contact information for at least three professional references
  • HSU Employment History Form (HSU Employment History Form:

    (NOTE: Download the HSU Employment History Form and save it as a PDF file prior to filling it out. If the form is filled out on line (accessed via a web browser), content WILL NOT be saved).

    Application Deadline: The deadline to submit application materials is 11:59 p.m. on Monday, November 12, 2018. To be notified in the event this recruitment re-opens for a subsequent review of applications, send an email to [email protected] that includes the job number (18-70) and applicant's last name in the subject line of the message.

    Equal Employment Opportunity Statement Humboldt State University is a Title IX/Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.

    HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply

    It is the responsibility of the applicant to provide complete and accurate employment information. Evidence of required degree(s), certifications(s), or licenses(s) will be required prior to the appointment date. Incorrect or improperly completed applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education is full-time activity. Part-time experience or education (or activities only part of which are qualifying) will receive proportionate credit. In accordance with applicable Collective Bargaining Agreements, preference may be given to the campus applicants covered by these agreements. However, positions are open to all interested applicants, both on and off campus, unless otherwise stated.

    A background check (including a criminal records check, employment verification, and education verification) must be completed satisfactorily as a condition of employment with the CSU. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Adverse findings from a background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

    Compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and CSU Executive Order 1083 Revised July 21, 2017 (EO 1083) is a condition of employ-ment. CSU employees in positions with duties that involve regular contact with children or positions which supervise such employees are designated as Mandated Reporters under CANRA and are required to comply with the requirements set forth in EO 1083. Upon appointment to this position, the successful candidate(s) will be notified of and required to acknowledge their CANRA reporting status.

    Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

    New faculty employees hired by the CSU for the first time who first become CalPERS members on or after July 1, 2017 are subject to a 10-year vesting period for retiree health and dental benefits. Staff employees covered under bargaining agreements 1, 2, 4, 5, 6, 7, 9, 10, C99, E99, M80 and M9 hired by the CSU for the first time who first become CalPERS members on or after July 1, 2018 are subject to a 10-year vesting period for retiree health and dental benefits

    If accommodations need to be made during the recruitment and interview process, please contact Human Resources at (707) 826-3626 or [email protected]

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    Job No:
    Posted: 10/29/2018
    Application Due: 2/4/2019
    Work Type: