Associate Dean, Counseling

Job description

Associate Dean, Counseling

Mt. San Antonio College

Job Category: Management

Employee Group:

Time (Percent Time): 100%

Term (months/year): 12 months/year

Current Work Schedule (days, hours): Monday - Friday, 8:00 a.m. - 5:00 p.m.

Salary Range: M-19

Salary: Steps 1 - 6, $145,092 - $158,448 annually

Shift Differential:

Health & Welfare: The College contributes $7,930 toward annual premiums for medical, dental, vision, and life insurance coverage. Lifetime retirement benefits provided for eligible retirees. The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and MetLife Social Security Alternative Plan. Note Salary and Health & Welfare Benefits are subject to change.

Department: Counseling

Open Date: 10/26/2018

Closing Date:

Open Until Filled: Yes

Basic Function/Overview:
Under the direction of the Dean of Counseling, manage, direct, plan and organize assigned, special programs and assist the Dean in oversight of the Counseling department. Responsibilities include administrative oversight for programs and efforts related to high school and community partnerships, learning communities, specialized student equity programs, evaluation of staff and faculty, grant writing, and fiscal management of grant, categorical, and college budgets; assuring compliance with regulations, statutes, and guidelines specific to assigned programs; enhance the educational effectiveness of designated programs and services; assist the Division-wide planning and program development in accordance with the mission, goals and objectives of the College and Student Services; assist in the evaluation of faculty and staff; maintain communication with grant agencies and K-12 partners; and supervise and evaluate the performance of assigned faculty, classified personnel, and hourly employees.

Receives administrative direction from the Dean, Counseling. Exercises general direction and supervision over faculty, professional, technical, and administrative support staff.

This is an Associate Dean classification that assists in overseeing, controlling, and directing all activities of the Counseling Department, including short- and long-term planning and development and administration of departmental policies, procedures, and programs. This class provides assistance to the Dean, Counseling in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of education policy and District functions and activities and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other divisions and departments and assisting in managing and overseeing the complex and varied functions of the department. This class is distinguished from the Dean, Counseling in that the latter has overall management responsibility for all department academic programs, functions, and activities, for accomplishing departmental planning and operational goals and objectives, and for furthering District goals and objectives within general policy guidelines.

Essential Duties/Major Responsibilities:

1. Plan, organize, control and direct designated operations, activities, programs and services within the Counseling department; assist in establishing and maintaining program time lines and priorities; assure compliance with established standards, requirements, grant specification, laws, codes regulations, policies and procedures.
2. Develop, implement and evaluate the activities and objectives of special programs; monitor the growth and direction of specially-funded projects to assure compliance with program requirements; assure related functions and activities comply with established standards, requirements, laws, codes, regulations, policies and procedures.
3. Direct activities to provide support and assistance to students enrolling at the College; facilitate the understanding of the matriculation process for prospective high school students enrolling at the College, as well as the transfer process as College students prepare to transfer to a four-year institution.
4. Maintain current knowledge of educational trends, innovations and practices, related to the developmental aspects of basic skills and under-represented and under-served student populations; modify programs, instructional activities, policies and procedures to meet program and college goals and objectives.
5. Provide consultation and technical expertise to administrators, faculty, personnel, students, school districts, outside agencies and others concerning program operations activities and outcomes; respond to inquiries, resolve issues and conflicts and provide detailed and technical information concerning assigned programs.
6. Serve as a liaison and coordinate communications and information between college departments, high schools, and other community agencies; coordinate, develop and implement various community events to promote enrollment in targeted programs; direct and participate in the preparation and distribution of promotional and informational materials.
7. Assist in the development of instructional and support programs and activities specific to the implementation of the Student Success and Support Program and other related student success initiatives.
8. Supervise and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignments, termination and disciplinary actions; coordinate subordinate work assignments and review work to assure compliance with established standards, requirements and procedures; assure employee understanding of established requirements.
9. Develop and monitor project budgets to assure expenditures comply with established budgetary procedures; analyze and review budgetary and financial data; control and authorize expenditures in accordance with local and grantor regulations.
10. Provide technical information and assistance to the Dean of Counseling regarding department activities, needs and issues, assist in the formulation, development and implementation of policies, procedures and programs.
11. Design and assist in the research and data tracking of student success rates and program effectiveness.
12. Develop, plan and write grant proposals; attend appropriate local, state and federal meetings, workshops and conferences to maintain currency of information regarding the availability of future funding resources; prepare and submit annual reports for grantor agencies
13. Develop research models and oversee the data collection of program outcomes.
14. Attend, conduct and participate in a variety of meetings and committees as assigned; serve as a member of the Student Services Team; prepare and deliver oral presentations concerning specially ¬funded projects.

Other Duties:

Performs other related duties as assigned.

Knowledge Of:

1. Educational goals and support activities related to the retention of at risk, first generation college students.
2. Principles, practices and procedures related to high school-to-college enrollment and college-to-university transfer processes.
3. Planning, organization and direction of designated operations, activities, of assigned Counseling programs and services.
4. Curriculum standards, requirements, and applications related to the Counseling department.
5. Policies and procedures related to securing and maintaining federally and State funded grant programs.
6. Title V regulations and applicable sections of the California Education Code.
7. Principles and practices of administration, supervision and training.
8. Proposal and grant writing skills.
9. Experience in writing reports for federal and other specially funded projects.
10. Educational practices and pedagogy related to diversity of student preparation and college readiness.
11. Instructional and student support approaches designed to meet the needs of a culturally and linguistically diverse student population.
12. Budget preparation and control.
13. Oral and written communication skills.
14. Applicable State and federal laws, codes, regulations, policies and procedures.
15. Interpersonal skills using tact, patience and courtesy.
16. Operation of a computer and assigned software.
17. Public relations techniques.

Skills and Abilities:

1. Plan, organize, control and direct designated the operations and activities of specially funded projects including high school outreach, recruitment and retention of high risk, first generation college students.
2. Work collaboratively and collegially with faculty to incorporate innovative teaching-learning strategies and support services interventions for non-traditional students.
3. Serve as a liaison to grantor agencies, college offices and departments, high schools and community agencies.
4. Supervise and evaluate the performance of assigned personnel.
5. Develop and implement objectives, strategies and activities related to specially funded projects.
6. Develop and implement various promotional events in support of specially funded projects.
7. Communicate effectively, both orally and in writing.
8. Interpret, apply and explain rules, regulations, policies and procedures.
9. Establish and maintain cooperative and effective working relationships with others.
10. Operate a computer and assigned software.
11. Analyze situations accurately and adopt an effective course of action.
12. Meet schedules and timelines.
13. Work independently with little direction and supervision.
14. Plan and organize work.
15. Prepare comprehensive narrative and statistical reports.
16. Direct the maintenance of a variety of reports, records and files related to assigned activities.

Minimum Qualifications/Education & Experience:

Master’s degree in counseling, rehabilitation counseling, clinical psychology, counseling psychology, guidance counseling, educational counseling, social work or career development or other fields related to the responsibilities of the position. Three (3) full-time equivalent years leadership experience working with high risk student populations which includes; administrative, or supervisory, coordinator-level or faculty department chair experience in education, preferably within post-secondary education.


Preferred Qualifications:

Three (3) full-time equivalent years work experience with high risk student populations as a teacher, counselor or program coordinator at the community college or university level is preferred.

License(s) & Other Requirements:
The incumbent must have the ability to get to a variety of locations. This is usually accomplished by driving a personal vehicle to said locations. If operating a vehicle, the ability to secure and maintain a valid California driver’s license is required.

Working Environment:
Incumbents work in an office and classroom environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents may interact with staff, students, and/or the public in interpreting and enforcing departmental policies and procedures.

Physical Demands:
Must possess mobility to work in a standard office and classroom setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.


Instructions re: Confidential Letter of Recommendation:

Conditions of Employment:

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees - The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here:

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Examination Requirements:

Typing Certificate Requirements:

Application Procedure:

Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on February 11, 2019 (Initial Screening Date) are assured consideration.
Applicants must submit all of the following materials online at to be considered for this position:
1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed résumé that summarizes educational preparation and professional experience for the position.
4. Three (3) letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).
5. College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

Special Notes:

Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected].

DO NOT include photographs or any personal information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.

TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to a $500 maximum (per position recruitment). Relocation costs will be borne by the successful candidate. Travel reimbursement claims must be submitted no later than 30 days following the interview date.


Foreign Transcripts:

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.


Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected].

Selection Procedure:
A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview. Interviews may include a writing sample, committee presentation, and/or performance test. The committee will recommend finalists to the President/CEO and/or his designee for a second interview. The number of vacancies is dependent on student enrollment, College resources, needs, and Board of Trustees’ approval. The start date will follow Board approval and receipt of live scan clearance.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at to complete and submit your application for this position.

Letters of Recommendation

The required letters of recommendation are not required to be confidential but if your reference prefers to send a confidential letter, please follow these instructions and notify your reference directly. To obtain a confidential letter of recommendation, you must enter the reference’s name and email address in the fields provided under the “Confidential References” section of the application.

NOTICE: In order for your reference to receive an email with a link to attach a confidential reference letter, you must complete your application and reach the status of “Under Review by HR”. It is recommended that you complete your application and reach this status well in advance of the deadline to provide your reference ample time to attach the letter.

It is the sole responsibility of the applicant to assure that all required and any optional documents are attached by no later than 11:59 PM PST of the initial screening date shown on the job posting.

EEO Policy:
The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest:
Conflict of Interest

Cancel RTF Policy:
We reserve the right to reopen, re-advertise, delay, or cancel filling this position.

To apply, visit:

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Job No:
Posted: 10/29/2018
Application Due: 12/25/2018
Work Type: