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GRANTS AND CONTRACTS ADMINISTRATOR, CAMPUS RESEARCH ADMIN

Job description


diversity employer



GRANTS AND CONTRACTS ADMINISTRATOR, CAMPUS RESEARCH ADMIN
Campus Research Admin Support Office

Job Title: Grants and Contracts Administrator Department: Vice Provost for Research, Campus Research Administration Support Resource Office Job Code: 2647 Job Level: 81 Job Family: JF 28 FLSA: E

Occupational Summary

This position will be located within the Campus Research Administration Support Resource Office, which provides cradle-to-grave grant management services for specifically identified departments to manage their portfolio of grants and contracts. Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of research proposals. Ensure all applications meet agency and university guidelines, published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets and closing out projects in line with university and sponsor guidelines. This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.

Work Performed

Pre Award Job Responsibilities (30%)
• Prepare and submit grants and contract through pre-award process utilizing both Sponsor and Duke regulations.
• Advise the faculty/PI on administrative requirements in preparing proposal submissions.
• Prepare, coordinate and review proposal elements such as biosketches, budget, justifications and facilities & resources for consistency, accuracy, and completeness.
• Monitor compliance with agency and University regulations regarding submission; verify all financial information, including the application of the appropriate overhead rate for the project.
• Manage the subcontract process with pre award office and collaborating organizations.

Post Award Job Responsibilities (50%)
• Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate department personnel.
• Advise faculty/PI on budget adjustments and revisions necessary to meet the sponsor requirements.
• Establish sub-recipient financial and reporting requirements; coordinate issuance of sub-agreements with the pre award office.
• Reconcilemonthly budget reports and inform faculty/PI and/or supervisor of corrections/adjustments that have been made.
• Identify and submit the cost transfers resulting from budget reconciliation.
• As requirements change, prepare and submit requests for re- budgeting/modifying the funded project.
• Reconcile and close all sub-recipient cost objects and obtain all sponsor-required reports.
• Monitor compliance with agency and University regulations regarding reporting.
• Maintain financial records per the institutional documents retention guidelines.
• Manage overdrafts in line with unit procedures and institution guidelines.
• Ensure proper recording of revenue associated with all projects; applying revenue management standards.
• Close all funded projects consistent with university processes and timelines.

Administrative JobResponsibilities (20%)
• Develop project management plan for review by the faculty/PI or senior level grants administrator.
• Monitor and implement cost sharing to reflect appropriate labor distribution or related cost sharing obligations.
• Ensure process is in place within the unit for proper handling and tracking of Sponsor payments into the project cost object.
• Apply federal and university rules to appropriately manage effort for individuals compensated, in whole or in part, from sponsored awards.
• Submit reports to central and unit management as required. Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individualsassigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level Education/Training: Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred. Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (online), Basic Compliance (online), Duke Human Research Training (online), Budget Development and Negotiation Training, and Industry Funded Clinical Research—Process for Contracts within first six months of hire is required. Successful completion of the Research Administration Academy (RAA) is expected. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process. Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements. Experience: No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position. Department prefers a candidate with NIH experience, especially experience with the NIH pre-award process

Skills:
• Excellent communication skills • Ability to analyze data and formulate conclusions
• Proficient use of computers; requires solid working knowledge of MS Office Suite • Ability to work with diverse groups of people
• Knowledge of federal rules and regulations relating to sponsored research grant and/or contract activity.
• Knowledge of Duke University policies and procedures relating to grant and contract activity.
• Experience to perform required functions in SPS, R3, grants.duke relating to assigned duties.
• Motivated, enthusiastic, customer service-oriented attitude : Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Requisition Number
401481764

Location
Durham

Duke Entity
UNIVERSITY

Job Code
2647 GRANTS AND CONTRACTS ADMINISTRATOR

Job Family Level
81

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, gender, gender expression, genderidentity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robustexchange of ideas—an exchange that is best when the rich diversity ofour perspectives, backgrounds, and experiences flourishes. To achievethis exchange, it is essential that all members of the community feelsecure and welcome, that the contributions of all individuals arerespected, and that all voices are heard. All members of our communityhave a responsibility to uphold these values.
Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.

Education

Work requires communications, analytical and organizational skillsgenerally acquired through completion of a bachelor's degree program.Research or grants education and/or certification is preferred.Successful completion of Financial Services Introduction to R3,Introduction to Duke GL, Introduction to Accounting, Sponsored ResearchReporting, Research Administration at Duke (on-line), Basic Compliance(on-line) within first six months of hire is required.Successful completion of the Research Administration Academy (RAA) isrequired. Employees hired into this classification without RAA trainingwill work closely with their manager to schedule and complete thetraining within 12 months of start date. The expectation is that thestaff member will maintain the requirements for their level. Failing tomeet these requirements will be addressed through the performance reviewprocess.Upon successful completion of expected training, the employee mustmaintain certification(s) by completing continuing educationrequirements.

Experience

No experience required for candidates who possess a Bachelor's orMaster's degree in a field of study directly related to the specificposition.

Auto req ID

104466BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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Job No:
Posted: 10/29/2018
Application Due: 11/13/2018
Work Type:
Salary: