Job description

Duties: Under general direction of the Manager of Administration and Finance (MAF), this position is responsible to enter all agreements for the Research Inventory System (RIS) for the Manager of Administration and Finance's approval. Update biosketches and other support and support in the preparation of budgets for the PIs.

Work with subcontractors for all pre-award grant submissions. The duties include specific processing of all required procedures from pre award submission, reviewing AIS for accuracy along with any corrections; Set- up of all subcontracts and awarded accounts working closely with the MAF for all approvals. Maintain an accurate file system. Work with the MAF to set up new awarded projects with revised budgets. Update yearly budgets in financial systems with set up of all new budget journals, reallocation journals, and budget reduction journals. Work with the MAF and PI's for accurate budget forecasting for all proposals; review all personnel grant effort with MAF. Support post award staff and administrator with financial reporting and closeout. Participate in the annual budget process and monthly financial analysis for sponsored programs, gifts, endowments, chair commitments and other university accounts. Complete monthly budget and expense journal entries as needed. Reconcile and correct fiscal year activity such as suspense, anticipated resources, dependent tuition, residual balance transfers of clinical trials. This position reports directly to the Manager of Administration and Finance of the Division of Infectious Disease with a dotted reporting line to PSOM Office of Research Support Services.

Qualifications: BA/BS degree with 2 to 4 years of experience or equivalent combination of education and experience required. Background knowledge on NIH grant proposals preferred. Successful candidate must be highly motivated, attentive to details, ability to work in a team setting, multi-task with a strong work ethic. Excellent interpersonal and communications skills. Ability to work independently, under pressure of deadlines, be flexible and contribute positively to a dynamic business environment. Prefer a candidate with awareness of grant submission coordination either with pre-award or post-award within a research setting; Skills required are strong computer skills, with working knowledge of computer software such as Excel or Access, familiar with Ben Financial, and Business Objects or similar financial software. Position contingent upon continued funding.

Reference Number: 40-29978

Salary Grade: 026

Employment Type: Exempt

Org: DM-Infectious Diseases

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: D-Financial




Diversity Profile: University



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Job No:
Posted: 10/29/2018
Application Due: 1/10/2019
Work Type: