Executive Assistant to the Vice Provost and Dean of Undergraduate Education

Job description

Full/Part Time
Full Time

8AM - 5PM

$48,800 - $72,500

Position Information
The Undergraduate Education Division engages students with resources that promote academic excellence, enable student success and enhance the undergraduate student experience. The executive assistant reports to the Vice Provost and Dean of Undergraduate Education (VPDUE) providing executive level coordination and administrative support. The incumbent exercises sound judgment, tact, confidentiality and discretion in all aspects of VPDUE operations. In coordination with the VPDUE, implements decisions based on a thorough understanding of the VPDUE's priorities and expectations. Coordinates meetings, records meeting notes, and follows through on implementation of decisions. Prepares and reviews communication materials, ensures the Dean is fully briefed on relevant issues, and prepares all background information supporting each issue. Advises on university communications, drafts communications, website postings, and social media posts, arranges for all meetings/travel schedules, and campus and community events. Monitors and facilitates follow-up of action items. Responsible for establishing and maintaining a professional and collaborative working environment. If you are a seasoned executive assistant, passionate to contribute to undergraduate education student success, please consider joining out team! If selected to participate in the interview process, candidates may be required to provide examples of self-written communication.The budgeted salary for this position will not exceed $65,000.

Minimum Requirements
Ability to multi-task with demanding timeframes.
Advising and counseling skills.
Ability to use high-level discretion and maintain a high level of confidentiality.
Strong service orientation.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing.
Solid analytical/problem-solving skills.

Preferred Qualifications
Knowledge of federal regulations such as FERPA.

Familiarity with the organization's processes, protocols and procedures.

Knowledge of UCR and skill in analyzing UC policies and procedures.

Thorough knowledge of common organization-specific and other computer application programs.

Strong knowledge and application with technology including PowerPoint, Social Media platforms, and CMS.

Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
  • \
  • Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.

  • In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.

  • U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."

  • Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • U.S. News and World Report's Best Graduate Schools (2016) including:

    • Graduate School of Education - 62nd among ranked schools

    • Bourns College of Engineering - 71st among ranked schools

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 10/28/2018
Application Due: 11/11/2018
Work Type: