Vice President for College Administrative Services

Job description

Saddleback College


Vice President for College Administrative Services

Initial Screening Date    12/03/2018


Classification Benefits:    

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).


PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at


Summary Description:    

Under the direction of the College President and in cooperation with District leadership, to provide visionary leadership for developing an administrative services organization, including, but not limited to, Fiscal Services (including budget, accounting and contracts), Facilities, College Police, Maintenance & Operations, Grounds, Contracted Services, Technology Services, Construction/Renovations, Food Service and Bookstore operations, Grant Management, Student Payments Office and Veterans Office, which maintains fiscal and operational integrity and shall be the established administrative support services authority on campus.


To provide leadership for College and District planning; ensure timely and accurate submission of College financial reports, including the adopted budget; provide fiscal oversight of the College Foundation; provide leadership in the planning, development, continuous evaluation and improvement of assigned programs and services; recommend the hiring of, train and evaluate staff; and serve as a member of the College’s Executive Staff.


To view financial framework of the entire District and plan, organize, coordinate, direct and control the College’s administrative support programs, operations, activities and staff, ensuring that programs are operating within the appropriate fiscal parameters and remain in compliance with District, local, State and/or federal requirements.


To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services; and promote a culture of inclusiveness, valuing differing views and cultural differences.


To maintain effective working relationships with faculty, staff and students, as well as on a District-wide basis with the other community college and District services; and advocate for the community college using a collaborative, collegial leadership style that also supports the College’s and District’s strategic plan and achievement of College and District-wide goals and objectives.


To build trust among all constituencies in assigned college and District through a commitment to transparency, participatory governance, collaboration, collegiality, and cooperation.



Receives general direction from the College President, technical work direction from the Vice Chancellor of Business Services and interacts in a collaboratively effective manner on a regular basis with District staff as needed.


Exercises functional and technical supervision over the Senior Director of Facilities, Director of Technology Services, Chief of Police and other management, technical and support personnel as assigned; and train all subordinate managers and ensure they understand finance, budget and accountability.


Distinguishing Characteristics:    

Receives general direction from the College President. Exercises functional and technical supervision over the Director of Facilities, Director of Technology Services, Director of Research, Planning and Accreditation, and other assigned personnel.



Knowledge of:    

• Applicable District policies and local, State and federal laws, codes and regulations.

• Computer systems and software applications related to area of assignment, including capabilities and limitations.

• District and College organization, operations and objectives.

• Interpersonal skills including tact, patience and diplomacy.

• Effective oral and written communication skills.

• Methods and techniques used in financial research and revenue forecasting.

• Modern office practices, procedures, methods, and equipment.

• Modern principles, practices, methods and techniques of directing administrative support functions such as Facilities, Technology, College Police, Student Payments Office, and Veterans Office.

• Modern principles, practices, methods and techniques of finance administration involving accounting and budget development and administration.

• Organizational and management practices as applied to analysis and evaluation of assigned fiscal programs, policies and operational needs.

• Principles and practices of mathematics, statistics and financial analysis. 

• Principles and practices of training, supervision and performance evaluation.


Ability to:    

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

• Assist in developing policies and procedures for areas of assignment.

• Collect, compile and analyze data.

• Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.

• Coordinate the development and administration of a community college budget.

• Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

• Establish and maintain cooperative and effective working relationships with those contacted in the course of work.

• Evaluate the financial stability of the College and prepare statistical and financial statements, reports and analyses. 

• Forecast current and future revenues and expenditures affecting the College’s financial condition. Interpret and analyze financial and budget data and draw logical conclusions.

• Interpret, apply and explain applicable District policies and procedures and local, State and federal laws and regulations.

• Learn the College and District organization, operations and policies.

• Operate computer and applications software, including database management, spreadsheet, word processing and software related to area of assignment.

• Operate modern office equipment such as computer, printer, calculator, copier and facsimile machine. 

• Plan and organize work.

• Plan, develop, organize, coordinate, direct, monitor, control and evaluate assigned functions and services. 

• Prepare and administer budgets for assigned program areas.

• Prepare comprehensive financial summaries, statements, reports, analyses, oral and written reports and recommendations in a concise manner readily understood by those not familiar with higher education administration and finance.

• Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.

• Select, train, lead, direct, supervise and evaluate the performance of assigned personnel.

• Understand and effectively and collaboratively work in a complicated multi-college, diverse learning and working environment, as well as within a system of community college districts.

• View financial framework of the entire District. 

• Work effectively with others to determine and achieve college goals. 

• Work independently with minimum administrative direction.

• Work within the structure of the entire District, and understand the college’s role within the larger scope to ensure the District’s best interest.


Education and Experience Guidelines:    

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.



A Bachelor’s degree or higher from an accredited college or university with major course work in finance, accounting, business or closely related field. Master’s degree preferred. Degree in Finance or Accounting preferred.



Five years of increasingly responsible leadership experience in the development, organization, and management of administrative support services including, but not limited to, fiscal services for a large public educational organization, including at least four years in a supervisory capacity. Executive or senior level community college administrative experience preferred.


License or Certificate:    

Valid license as a Certified Public Accountant (CPA) is preferred, but not required. Must possess a valid unrestricted California Driver’s License; the use of a personal vehicle for local travel in performance of job duties will be required on an occasional basis.



To Apply:

Please visit the District’s Employment Opportunities website at for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  






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Job No:
Posted: 10/25/2018
Application Due: 12/24/2018
Work Type: