Job description


Job no: 106291-US
Work type: Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing

Position Vacancy ID:


Employment Class:

University Staff-Ongoing

Working Title:

Financial Specialist Senior

Official Title:


Hiring Department:





This is an Ongoing appointment

Advertised Salary:

Minimum $18.03

Job Summary:

This position will function under the general supervision of the Accountant in the Department of Neurological Surgery and provides detailed accounting and auditing duties that involve a high level of complexity. This position provides accurate and timely fiscal management reports and auditing duties that involve interpretation of University of Wisconsin (UW), University of Wisconsin Medical Foundation (UWMF) and Department rules, regulations, policies and guidelines. This position will provide financial expertise, financial management and productivity/activity reports, analytical data and associated financial services to the Director, Accountant, the Research Administrator, Chair and other staff. Funding amounts and sources include a total of more than $52M processed through the UWMF and UW, in preparing, maintaining and processing invoices, expense reimbursements, purchase orders, processing internal and external work orders, UW and UWMF account expenditures for federal, department operating, non-federal, gifting, grants and capital exercise awards and funds (Funds 101, 233, 136, 144, 133, 135, 161), creation and maintenance of financial databases and dashboards, and will track contract revenue for timely payments. This position will create and maintain department reports on a monthly, quarterly, and annual basis for University, UWMF and department financial analyses and provides service to all SMPH Neurological Surgery faculty, administration, and staff for University and UWMF revenue and expenses.

This position will analyze, process, and audit a variety of complex department financial transactions connected to a diverse set of funding sources in an evolving set of rules, regulations and business practices imposed by the University, UWMF, granting agencies and department policies. It requires initiative in the timely and accurate preparation and processing of financial transactions and reporting. Knowledge of established bookkeeping and accounting principles and practices is required. The position is responsible for tracking, reconciling and reporting on accounts, encumbrances, and balances, requiring expertise in using spreadsheets, word processing documents, email programs, and related software experience to accomplish goals. Duties will be completed according to University, UWMF, and department rules and regulations and in compliance with granting agency requirements.


Additional Requirements:

To see the principal duties of this position, please click on the "Full Position Details" link below.

Criminal and/or Caregiver Background check is required.

Knowledge and Skills Required:
-Proficiency in Microsoft Word, Excel, and Outlook.
-Knowledge regarding a variety (federal, state, university, granting agency, etc.) fiscal policies and
-Ability to analyze accounting data and advise others on the appropriate action to take as result of the
-Excellent organizational, interpersonal and communication skills.
-Ability to work independently with attention to detail.
-Ability to work under deadline pressure, using computing resources effectively.
-Comfortable interacting with a varied clientele and customer group.

Knowledge/Skills Preferred:
-Knowledge and understanding of University, school and internal departmental operating procedures.
-Proficient in gathering and interpreting information found in the School of Medicine and Public Health's
(SMPH) Data Warehouse, SFS/WISDM and other web based data sources.
-Ability to effectively produce financial reports for the department.
-Application of established accounting principles and interpretation of a wide range of agency, state,
federal, and donor rules and regulations in the maintenance, reconciliation and analysis of accounts.

Schedule Comment:

Hours of work will be between 7:30 am and 5:00 pm, Monday - Friday. Exact schedule to be determined when
hire is made.


KaBao Chang
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to Applicants:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter as apart of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position.

Additional Link:Full Position Details NOTE: A Probationary Period will be Required The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Oct 18 2018 Central Daylight Time
Applications Close: Nov 2 2018 11:55 PM Central Daylight Time

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Job No:
Posted: 10/19/2018
Application Due: 11/4/2019
Work Type: