University Registrar

Madison, New Jersey
Oct 16, 2018
Institution Type
Four-Year Institution


Drew University, in partnership with the national search firm of Scott Healy & Associates, invites applications and nominations for the position of University Registrar. Under the leadership of the Associate Provost for Academic Administration, the University Registrar serves as an integral member of the Drew University academic leadership team and is responsible for the leadership and management of all administrative, operational, and technical functions of the Office of the Registrar.

The University Registrar should be an innovative leader who has a developed vision for the functioning of a technologically sophisticated Registrar’s Office. The University Registrar ensures the integrity, accuracy, and security of all academic and educational records of Drew University students and helps to ensure compliance with federal, state, and other regulatory agencies. The University Registrar enforces academic policies and regulations of the University and is the officer responsible for oversight and administration of academic and student policies as they pertain to student records.

The University: Drew University, a Phi Beta Kappa liberal arts university, includes the College of Liberal Arts, the Drew Theological School and the Caspersen School of Graduate Studies. Drew is located on a beautiful, wooded, 186-acre campus in Madison, New Jersey, a thriving small town close to New York City. It has a total enrollment of more than 2,000 students and has 145 full-time faculty members, 94% of whom hold the terminal degree in their fields. The Theological and Caspersen Schools offer MA and PhD degrees, as well as a variety of professional master’s degrees, and the College confers BA degrees in 32 disciplines.

Drew is dedicated to exceptional faculty mentorship, maintains a commitment to connecting the campus with the community and focuses on experiential learning. A particularly noteworthy example for undergraduates is the Charles A. Dana Research Institute for Scientists Emeriti (RISE), home of 2015 Nobel Prize Winner for Medicine and Drew Fellow William Campbell.

In fall 2018, Drew implemented Launch, its new, leading-edge undergraduate experience that syncs career preparation with rigorous academics and powerful community. It guarantees two real-world, resume-ready experiences—internships, hands-on research, New York City Semesters, etc.—and lots of opportunities for students to earn industry-recognized credentials. A team of mentors guides students throughout their four years at Drew so that all students graduate ready to launch.

Founded in 1867, the Theological School prepares scholars, ministers, educators, activists, and not-for-profit professionals for leadership in the academy, church, and civil society. The Caspersen School of Graduate Studies, founded in 1955, has an extraordinary configuration of six programs that put disciplinary and interdisciplinary content into academic, social, and professional contexts. In addition, new and enhanced programs in teacher education and in finance represent the start of the expansion in graduate programs that will be occurring in the years ahead.

The University also houses several interdisciplinary centers, including the Center for Experiential Education and Career Development (which includes the Center for Global Education and the Center for Civic Engagement), the Center on Religion, Culture & Conflict, the Center for Holocaust/Genocide Study, the Shakespeare Theatre of New Jersey (an independent professional theater), and the United Methodist Archives and History Center (home to a rare 1611 printing of the King James Bible). In addition, the Rose Library has one of the country’s leading concentrations of materials on American novelist Willa Cather.

The Position: The University Registrar’s position will require both broad oversight as well as a hands-on management style, including a working knowledge of current best practices in student registration and records. The essential functions of the position include:

  • Lead innovatively, collaboratively, and with a forward-thinking vision for the functioning of a Registrar’s Office. Position the office to respond agilely to the University’s needs and anticipated growth in both number of available programs and number of undergraduate and graduate students.
  • Liaise with key administrative offices (e.g., Financial Aid, Student Accounts, Admissions) and partner with the academic leadership team to support effective functioning of the University.
  • Manage, maintain, and be accountable for all academic and educational records of Drew University students. Supervise the degree audit process to ensure the integrity of the completion of the degree program as it pertains to the awarding of a Drew degree.
  • Oversee and administer University academic policies and regulations to ensure compliance with federal, state, and other regulatory agencies (NSCH, NSLDS, FERPA, HIPPA, and others).
  • Assume responsibility for all Registrar-related activities in Banner and ensure the integrity of data disseminated by the Registrar’s Office.
  • Mentor and supervise multiple Registrar’s Office staff members with attention to ongoing professional development.
  • Evaluate existing systems, workflows, and technology and institute improvements as necessary to ensure efficiency of administrative processes, consistency with best practice standards, and stellar customer service to all University constituents.

The Community: Madison, New Jersey, home to Drew University and one other higher education institution, is a vibrant small town 30 miles from New York City with a population of approximately 16,000. Madison’s historic downtown area is home to a variety of restaurants and local shops, as well as the Museum of Early Trades and Crafts. Within several miles, you will also find the Great Swamp National Wildlife Refuge, the Mayo Performing Arts Center, the Morris Museum, the Paper Mill Playhouse, the Visual Arts Center of New Jersey, and a variety of other cultural and artistic venues that add to the ambiance of the region.

Located equidistant from New York City and the Delaware Water Gap National Recreation Area, Madison is also perfectly situated for individuals looking for both the dynamism of a major city and easy availability of an abundance of outdoor activities (e.g., hiking, biking, skiing, camping). The Pocono Mountains are also within easy driving distance. Public rail transportation provides direct access to Penn Station in Midtown Manhattan for the many commuters who live in Madison and surrounding towns and to those who want to explore a world-class city and its museums, culture, dining, neighborhoods, parks, shopping, and architecture. There are a variety of housing options available both in Madison and surrounding areas, and the local public school systems are consistently ranked as the best in the state and nationally. Madison was also ranked as one of the top 100 best small towns in the United States to live in by in 2015 and was rated as one of the safest places in America to raise children by home security group SafeWise in 2018.

Mission: Drew University’s mission is to offer its diverse community of learners a challenging and individualized education shaped by a deep-rooted culture of mentoring, thoughtful engagement with the world beyond its campus, and a steadfast commitment to lifelong cultivation of the whole person. Through its distinctive emphasis on the reciprocity of knowledge, experience, and service, Drew prepares its students to flourish both personally and professionally as they add to the world’s good by responding to the urgent challenges of our time with rigorous, independent, and imaginative thought.

Qualifications: The selected candidate should have the following:

  • Earned or in progress Master's degree from an accredited institution;
  • Minimum of 6 years of experience working in a Registrar's office in higher education with a work background that demonstrates increasing levels of responsibility for and a comprehensive understanding of all elements of a complex registrar operation;
  • Experience at a functional and operational level with student information systems, on-line catalog management systems, classroom scheduling and optimization systems, degree audit systems, degree compliance reporting to the US Department of Education, and use of query tools for extracting and reporting of student information to all constituents with a right-to-know;
  • Complete understanding of FERPA and associated educational initiatives for a University community;
  • Exceptional management, problem solving, administrative, analytical, interpersonal, communication, and organizational skills;
  • Adaptability, strong critical judgment, and a commitment to diversity and teamwork;
  • Excellent customer service orientation;
  • Ability to work harmoniously and collaboratively with students, faculty, staff, administrators, and other constituents.

Preferred Qualifications:

  • Earned or in progress PhD/EdD degree from an accredited institution.
  • Direct experience with Ellucian Banner, ARGOS Reporting, Acalog Catalog Software, Ellucian Degree Works degree auditing software, and EMS scheduling software.

Application and Nomination Process: The University has partnered with Scott Healy & Associates in managing and overseeing the entire search process. All applications and nominations must be sent electronically to:

Scott Healy & Associates
Attn: Dr. Scott F. Healy, President
[email protected]

Applicants must apply electronically by submitting a Cover Letter outlining their experiences and success in all areas indicated in The Position, a complete and up-to-date Resume, and the names of five professional References with title, institutional affiliation, email address, and direct telephone number.

The search process is confidential and no references will be contacted without written permission from the

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