Graduate Coordinator

Job description

Full/Part Time
Full Time

8AM - 5PM

Commensurate with Experience

Position Information
This position serves as the Graduate Student Affairs Officer for the Departments of Art and Art History, which includes an MFA in Visual Art, and M.A. and Ph.D. in Art History. Under the general direction of the Faculty Graduate Advisors, Department FAO, and Chairs, carries out curriculum advising, graduate admissions; recruitment and outreach; student enrichment and academic development activities; matriculation and graduation degree checks; and program reporting and evaluation. Responsible for interpretation and implementation of appropriate policies, regulations, and procedures. Working closely with FAO, Chairs, and faculty to develop short-term and long-term goals to meet the advising needs of the growing number of graduate students, identify emerging student affairs and programmatic issues, and make recommendations for positive outcomes. The major functional areas of responsibility include 1) Advising and Administration of Continuing Graduate Students; 2) Admissions; 3) Recruitment and Outreach; 4) Financial Support; and 5) Program Development and Management. Must be able to maintain confidentiality and maintain fairness in administering standards and procedures for the programs. Advises faculty, staff and students regarding policies and procedures in all aspects of graduate student affairs.

Minimum Requirements
Experience with student academic program administration.
Advanced skills to effectively use current software applications such as MS PowerPoint, Excel, Word, and Access.
Knowledge of higher education institutional policies and procedures governing graduate student admissions, acceptable academic progress, student records, student employment, and student financial aid.
Demonstrated experience working with students in an academic environment and/or post-secondary degree-granting institutions.
Interpersonal skills.
Advanced writing skills to include independently compose letters, memos, reports, and other written communication for a variety of audiences, using correct spelling, grammar, and composition skills. Ability to work in a team environment and provide leadership. Skill in independently researching questions and making appropriate contacts for problem solving.
Ability to multi-task, verbal communication, and written communication skills.
Excellent interpersonal skills including tact, diplomacy, adaptability, and skills in recognizing politically sensitive situations, maintains confidentiality of student records and advisory discussions.Ability to maintain confidentiality at all times.
Ability to interact and communicate effectively, both orally and in writing, with students, faculty, professional staff, campus administrators, and personnel in various campus departments and maintain cooperative working relationships. Experience in communicating and working with international students with diverse backgrounds. Experience with managing multiple deadlines and interruptions in a detail-oriented environment
Ability to work independently; organizing and prioritizing workload and maintaining strict attention to detail.
Ability to interpret and effectively articulate complex policies and procedures, both orally and in writing.
Multicultural competencies; ability to work with diverse populations.
Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility/authorization for international students and scholars.
Working knowledge of advising and counseling techniques.
Solid verbal and written communication skills.
Ability in problem identification and reasoning; ability to develop original ideas to solve problems.
Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.

Preferred Qualifications
Skill in exporting/importing data from or to different software applications, and skill in organizing data for analysis and review. Skill in summarizing and analyzing data for presentation in a clear and comprehensive manner.

Experience supporting a graduate program in a university environment. Knowledge of applicable federal and state laws such as Federal Educational Rights and PrivacyAct (FERPA). Knowledge of policies and procedures of the various units supported by the college. Knowledge of University of California policies and procedures of administrative service units (i.e. Graduate Division, Registrars Office,Academic Senate). Knowledge of and experience with UC Employment practices, policies, and procedures and their application to graduate students. Demonstrated experience using student records system for articulation, transcript evaluation, and degree certification. Experience in using University on-line applications such as on-line student information, course registration, course maintenance, data query, and teaching evaluation systems. Knowledge of Art or Art History.

Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
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  • Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.

  • In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.

  • U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."

  • Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • U.S. News and World Report's Best Graduate Schools (2016) including:

    • Graduate School of Education - 62nd among ranked schools

    • Bourns College of Engineering - 71st among ranked schools

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview





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Job No:
Posted: 10/13/2018
Application Due: 12/12/2018
Work Type: