COORDINATOR A

Location
Philadelphia, PA
Posted
Oct 13, 2018
Administrative Jobs
Academic Affairs
Institution Type
Four-Year Institution

Duties: The assistant manager is a member of the Vice Provost for University Life, Facilities and Events Management team (VPUL FEM) responsible for the overall management of Perelman Quadrangle and VPUL performing arts spaces. As part of a team of assistant managers, the position works a varied schedule including evenings, weekends, holidays, and traditional weekdays to insure consistent, high quality service and a professional staff presence throughout all VPUL FEM operating hours.
The assistant manager is responsible for event logistics including staffing, coordinating workflow, and managing equipment inventory. The assistant manager supervises four full-time event services team members as well as part time, and temporary event staff to insure accurate, highly detailed, and timely set up of banquet and meeting spaces for events in Perelman Quadrangle and other venues supported by VPUL FEM.
The assistant manager works closely with event planning staff, audio visual services, and other assistant managers to successfully prepare for and execute events. The assistant manager also works closely with dining/catering services, Facilities and Real Estate Services, Housekeeping, and University Police to insure safe and appropriate use of VPUL FEM managed spaces. VPUL spaces including the university student union are open for full operation until 1:00AM during the academic year and varied hours according to event needs

Qualifications: An Associate's Degree or two year college equivalent combined with a minimum of 3 years' experience in event logistics management, equipment management, and/or venue operations. Experience in campus/student center, conference center, hotel, arena, or other venue management or similar hospitality/event operations required. A bachelors degree plus two to three years experience is strongly preferred. Strong customer service and interpersonal skills required. Experience in staff supervision (i.e., hiring, training, and performance management) strongly preferred. The ability to be self directed, work with minimal supervision, and with a diverse student and administrative population is essential. Knowledge of audio visual equipment is preferred. Some physical activity in all weather conditions is traveling from building to building is required as well as wearing appropriate /provided attire as necessary. Ability to interact positively and proactively and be adaptable to changing event circumstances required. Must be able to work a flexible schedule including evenings, weekends, holidays in addition to traditional business hours is essential

Reference Number: 85-30101

Salary Grade: 025

Employment Type: Exempt

Org: VPUL Facilities and Events Management

Special Requirements:

Job Family: A-General/Professional Administrative

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