Director, Financial Aid

Job description

Director, Financial Aid

North Orange County Community College District

Position Number: CCM980

Location: Cypress College

Department: CC Financial Aid

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm (However, some flexibility such as evenings and weekends will be required to meet the needs of the department.)

Job Description:

Provides leadership in the administration, organization and operation of college student financial aid programs; assures implementation and consistency of objectives, policies and procedures with those of the college and the District; assures compliance with federal and state laws and regulations determining eligibility for financial aid and disbursements to applicants.

Develops and implements plans and policies to facilitate and improve Financial Aid programs and services and identify eligible students; provides information and counseling to students regarding financial aid assistance; assures timely dissemination of information concerning financial aid opportunities and procedural requirements.

Explains and interprets policies and procedures relating to financial aid programs; maintains current knowledge of guidelines, regulations and legislation pertinent to student financial aid.

Prepares and assures appropriate distribution of federal, state, local agency and District mandated reports, financial and regulatory updates, and allocation adjustments.

Maintains communication with District and college staff and various agencies to coordinate program services, exchange information, and refer eligible students; maintains current knowledge of legislation and technology related to programs and services.

Assists in the preparation of the annual Financial Aid Office budget; monitors expenditures; directs the preparation and maintenance of detailed and comprehensive reports, records and files regarding programs, operations, and activities.

Trains, supervises, evaluates and directs the work of personnel as assigned; participates in selection and hiring processes.

Plans, organizes and arranges appropriate training and staff development activities; provides orientation for new employees.

Organizes, attends, or chairs a variety of meetings as required; serves on committees and special projects as assigned; coordinates programs and services as appropriate with other District and college personnel.

Learns and applies emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner.

Demonstrates sensitivity to and understanding of the disabilities and diverse academic, socioeconomic, cultural, and ethnic backgrounds of students.

Performs related duties as assigned.

In addition to the essential functions, the Director, Financial Aid may be assigned administrative responsibility for the veterans affairs, job placement and other related programs and services.

Primary Purpose:
Under the direction of the Dean of Student Support Services, this position is responsible for performing a variety of administrative and supervisory duties related to the management of the daily operations of a college Financial Aid office and related programs, and assuring compliance with applicable laws and regulations.

Working Relationships:
The Director, Financial Aid maintains frequent contact with students, various college and District personnel, and outside agencies.

Knowledge, Skills, and Abilities:
Knowledge of District organization, operations, policies and objectives.

Knowledge of federal and state laws, guidelines and reporting standards applicable to financial aid programs.

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.

Knowledge of record keeping procedures.

Knowledge of budget preparation and maintenance.

Knowledge of appropriate software and databases.

Ability to interpret, apply and explain laws, regulations, policies and procedures.

Ability to assess, analyze, implement and evaluate research project activities.

Ability to analyze situations accurately and adopt an effective course of action.

Ability to plan, organize and prioritize work.

Ability to meet schedules and time lines.

Ability to work independently with little direction.

Ability to understand and follow oral and written directions.

Ability to communicate efficiently both orally and in writing.

Ability to supervise, train and provide work direction to others.

Ability to establish and maintain effective working relationships with others.

Special Requirements:
The award of all degrees must be verifiable on a legible transcript. If degree award date is not posted on transcript your application will be deemed incomplete and removed from consideration. All degrees and course work used to satisfy the required minimum qualifications must be from accredited post-secondary institutions.

Minimum Qualifications:
Any combination equivalent to a bachelor’s degree in business administration, public administration or related field and minimum of three years of supervisory experience in the area of student financial aid programs and services.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.

Desirable Qualifications:
Possession of an advanced degree in business administration, public administration or related field from a regionally accredited institution.

Administrative or supervisory experience in a community college or other higher education environment.

Experience working with computer software and other technologies which are utilized in the provision of financial aid assistance to students.

Familiarity with the Banner finance system.

Experience working with students from diverse academic, socioeconomic, cultural and ethnic backgrounds.

Working Conditions:
Office environment; subject to constant interruptions and frequent interaction with others; sitting for long periods at a time (up to 2-3 hours); may require off-site duties and activities.

Salary Range: $102,052 - $129,125 Annually

Number of Vacancies:

Commitment to Diversity:

Posting Number: 201559P

Open Date: 10/05/2018

Close Date: 11/19/2018

Special Instructions Summary: The minimum required number of references for this position is three (3).

This is a designated classified management position subject to a one-year probationary period.

Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: official transcripts and verification of experience prior to the first duty day, identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists.

NOCCCD offers reimbursement for candidate travel expenses. Visit to view the administrative procedures - AP 7120-10.

Evaluations of foreign degrees and/or course work are required. See our website at for information regarding evaluation of foreign degrees.

If you would like to add additional transcripts not required by the position, you may upload them to the “Additional Transcripts” link when completing your application.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.

To apply, visit:

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Job No:
Posted: 10/12/2018
Application Due: 11/20/2018
Work Type: