Pre-Award Services Coordinator

Job description

Classification Title

Position: Pre-Award Services Coordinator

Division: Academic Affairs

Department: Research and Sponsored Projects

Nature of Work

This is a professional administrative position in the Office of Research and Sponsored Projects requiring critical thinking and problem solving skills. This position assists principal investigators in all aspects of the preparation and submission of research proposals. It provides proactive support for research and sponsored projects development, assists with development of both budgets and budget justifications, identifies potential external funding, promotes and disseminates information about research opportunities, and assists with the development of training materials and designing, developing, and delivering professional development workshops. The successful candidate will assist in all aspects of the pre-award grant submissions process including assisting principal investigators with budget development of federal and non-federal grants and contracts; reviewing formatting guidelines for all paper and electronic submissions; preparing and collecting required paperwork and necessary signatures for grant related documents from faculty and staff; assisting with timely and accurate proposal and contract submission and adhering to internal and sponsor deadlines; maintaining the database of pre-award records; creating and maintaining pre-award files with up-to-date information; and helping to publicize award and research activity.

Required Qualifications

Bachelor’s Degree and two years administrative experience required. Excellent communication skills and strong attention to detail are essential. Effective oral and verbal communication skills, ability to communicate complex ideas, effective time management and organizational skills, ability to read, understand, and interpret federal, state, and university regulations, and ability to work collaboratively and cooperatively with a diverse group of individuals are a must.

Preferred Qualifications

Budgeting/accounting experience, proposal writing or editing, grant administration or research development experience, and/or 3 years higher education experience preferred.


$45,540 minimum to $58,632 midpoint

Physical Requirements/Working Conditions

Ability to sit and work at a computer for long periods of time. Occasional work outside of normal scheduled hours. Must be able to lift boxes of workshop materials.

Notice to Applicants

It is the policy of the University of West Georgia to follow federal law in regards to affirmative action and equal opportunity. The University of West Georgia’s affirmative action program and related policies are developed in compliance with Executive Orders 11246 and 11375, as amended; Title VII of the Civil Rights Act of 1964; the Rehabilitation Act of 1973 (Sections 503 & 504) and the Americans with Disabilities Act of 1990 (Title II) and their implementing regulations; the Age Discrimination in Employment Act of 1967; and the Vietnam Era Veterans Readjustment Assistance Act of 1974, as it amends 38 U.S.C. 4212.

Please be advised that should you be recommended for a position, University System of Georgia Board of Regents policy requires the completion of a background check as a prior condition of employment.

UWG is a qualifying employer under the Department of Education Public Service Loan Forgiveness program (PSLF). This program provides student loan repayment and forgiveness for qualifying loans for eligible full-time employees. See for more information.

Posting Date and Link

10.11.18 – 10.25.18 ;

Required Documents: resume, cover letter                 

Optional Documents: up to three letters of reference




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Job No:
Posted: 10/12/2018
Application Due: 10/25/2018
Work Type: