Assistant Direct of Admission for Campus Visit Programs

Durango, Colorado
Oct 12, 2018
Institution Type
Four-Year Institution

Position Summary

The Assistant Director for Campus Visit Programs, provides oversight for the development, planning and implementation of all Campus Visit Programs - including yield and recruitment events as well as overseeing the daily and on-going visit opportunities. Reporting to the Director of Admission, the Assistant Director will provide oversight of campus visits including providing on-going assessment and recommendations, assisting in the budget planning and direct supervision of the Campus Visit Manager, Admission Administrative, and a team of approximately 20 Student Ambassadors. The Assistant Director also serves as the liaison to Academic Departments in planning, implementing and assessing Academic outreach and recruitment initiatives. The Assistant Director for Campus Visit programs works extensively with individuals from a wide variety of backgrounds and cultures. In addition, maintains a recruitment territory, traveling and recruiting students to Fort Lewis College and participates in application and scholarship review.

Minimum Qualifications

  • Bachelor’s degree
  • Minimum of 2 years’ experience in Admissions/Enrollment in Higher Education within the last five years
  • Experience in leadership and/or training
  • Exceptional interpersonal skills that include professional and motivational communication, public speaking, and relationship building
  • Strong verbal and written communication skills
  • Ability to work effectively with people from a variety of cultures and backgrounds
  • Demonstrated ability to efficiently and effectively solve problems and initiate and implement projects independently and as part of a team
  • Demonstrated ability to effectively manage multiple priorities, pay attention to detail, and produce desired results
  • Must be flexible, capable of handling a demanding work schedule, and be able to work independently and within a team management structure
  • Must have the ability to travel a minimum of 5 weeks throughout the year

Preferred Qualifications

  • Master’s Degree in related field
  • Supervisory experience
  • Experience in on-campus recruitment event planning and implementation
  • Experience working with college faculty and academic administration
  • Bilingual in Spanish

Major Responsibilities

Student Ambassador Program (50%)
Hiring, training, supervising and inspiring Student Ambassadors, whose responsibilities include campus tours, the admissions reception area and call center, on- and off-campus presentations, targeted recruitment efforts, and general student ambassador responsibilities.

  • Supervises, trains, and manages the Ambassador program, a team of approximately 20 student employees, whose responsibilities include extensive communication with the public regarding the FLC experience, campus tours, front desk responsibilities, on- and off- campus presentations, campus events, targeted recruitment efforts and general student ambassador responsibilities, and more.
  • Conducts a comprehensive recruitment, hiring, and training process for new Ambassadors each year.
  • Creates, oversees, and coordinates a comprehensive mentorship program with the Ambassadors throughout the year; focusing on accomplishing training goals, learning outcomes, team building, and professional development.
  • Oversees and manages the Ambassador budget and approves all Ambassador timesheets bi-weekly.
  • Manages Front Desk operations and provides support to Front Desk staff, including calls, customer service, project management, etc.
  • Facilitates updates from the Admissions office to the Front Desk and streamlines front office production.

Academic Recruitment Initiatives (20%)

  • Develops and maintains expertise on key selling points and competitive position of prioritized academic programs; shares findings with Admission and Marketing & Communications staff and follow up to make sure messaging in publications, campus visit presentations, websites, and email communications plan reflects the most up-to-date and persuasive information.
  • Identifies, analyzes, and proposes for funding a breadth of marketing and recruiting initiatives for youth, middle school, high school, and community college students for prioritized academic programs.
  • Develops and executes academic recruiting initiatives best handled directly by this position vs. through coordination with department/chairs faculty and territory managers.
  • Supports department chairs/faculty with recruiting and expectations, prioritizing resources as appropriate to support enrollment goals.
  • Supports territory managers with high schools and community college with strong potential for enrollment in prioritized academic programs in developing academic initiatives.
  • Develops cultivation plan for top recruits with department chairs/faculty in prioritized academic programs.

Campus Visit Programs (15%)
Contributes to overall strategy for daily visits and visit programs, provides oversight, support and supervision to Campus Visit Manager and Admission Administrative Assistant.

  • Oversees planning, implementation and assessment of major campus visit programs such as Fridays at the Fort and FLC Preview.
  • Provides guidance for development of group visit program and policies.
  • Provides guidance for assessment and improvement of daily campus visit experience.
  • Contributes to the development and monitoring of the Campus Visit Program Budget.

Recruitment (15%)

  • Travel extensively, including weeknights and weekends, (approx. 3 weeks in the fall and 2 weeks in the spring) in key recruitment regions to promote Fort Lewis College to prospective first-year and transfer students to meet college enrollment goals.
  • Counsel, advise, and maintain positive contact with prospective students and their families, regarding admission requirements, financial aid and scholarships, and campus life.
  • Present to large and small groups of students and guests at on- and off-campus events
  • Schedule visits to high schools, coordinate pre-visit calls and correspondence, make travel arrangements, conduct visits, and follow up with students, faculty, and staff contacted during visits via phone calls, letters, and email.
  • Manage and develop recruitment strategies in conjunction with overall recruitment goals. Review and analyze data to determine schools, fairs, and events to attend/visit; and review and analyze data to effectively recruit students to meet University goals.
  • Establish and maintain relationships with high school guidance counselors.
  • Responsible for timely follow up with internal and external customers.
  • Complete reports related to recruitment, schedule, travel, and special programs.

Other Duties as Assigned (<5%)
Support initiatives outline in the Admissions recruitment plan and perform other duties as assigned

Salary $45,000-48,000 plus a comprehensive benefits package. Anticipated start date is December 1, 2018.

Application Process
A complete application packet includes:

  • Cover letter addressing interest and qualifications for position
    • Include details regarding how your personal and professional experiences allow you to encourage a learning environment grounded in equity and inclusion. How do you envision contributing to Fort Lewis College’s commitment to equity and inclusion?
  • Resume
  • Names and contact information for three current, professional references

Submit materials as one PDF file via email to:
Katie Nester, Search Committee Chair
[email protected]
Subject line: Last name – Assistant Director of Admission

Application materials received by November 5, 2018 will receive full consideration.
Position will remain open until filled.

The successful candidate must possess and maintain a valid driver license and will be required to submit original, official college transcripts, and pass a background check. A final job offer is contingent upon the satisfactory review of the driving records by the College insurance agent and the satisfactory driving record must be maintained to drive a campus vehicle.

Equal Opportunity

Fort Lewis College does not discriminate on the basis of race, age, color, religion, national origin, gender, disability, sexual orientation, gender identity, gender expression, political beliefs, veteran status, pregnancy, or genetic information. Accordingly, equal opportunity for employment, admission, and education shall be extended to all persons. The College shall promote equal opportunity, equal treatment, and affirmative action efforts to increase the diversity of students, faculty, and staff. The College is dedicated to building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment; applications from underrepresented groups are strongly encouraged.

The College and the Community

Fort Lewis College, a selective public institution located in Durango, Colorado, offers degree programs in arts, business, education, health fields, humanities, social and natural sciences, and teacher education. Our inspiring mountain campus is located atop a scenic mesa overlooking historic Durango and situated between the San Juan Mountains and the desert Southwest. We are committed to accessible and high-quality baccalaureate education, and our hallmarks are remarkably close relationships between students and faculty, the freedom of intellectual exploration, and the challenge of experiential learning. Our 3,400 students come from 48 states, 17 countries, with 38% Native American and Alaska Native backgrounds, and 11% Hispanic backgrounds. Durango is a thriving multicultural community of 18,500 set along the beautiful Animas River Valley. Averaging 300 sunny days per year, the community is known for its outdoor lifestyle and friendly, festive atmosphere. Durango is also the cultural and economic hub of the Four Corners region, rich in dining, shopping, and entertainment.