Event Planner, F Street House
Job Description Summary:
I. JOB OVERVIEW
The George Washington University was founded in 1821 in response to a vision that the nation's foremost founder spelled out in his last will and testament. He dreamed of a university that would educate the citizen leaders of the new nation he had done so much to create.
Today the university that bears his name is different in many ways from what George Washington could have imagined.
He could not have imagined the sheer size of its enrollment, now 26,000 students, including women as well as men from all 50 states and more than 100 countries. Nor could he have envisioned a university with multiple campuses and 14 schools; with more than 120 departments and 95 centers and institutes; with a half-million-square foot science and engineering building; with a school of public health, located on a circle that bears his name; or with a museum housing a world-class collection of textiles and the history of the great capital city he had only begun to plan.
Responsibilty of an Events Planner in support of the Office of the President, F Street House.
Reports to the Director of the F Street House
Familiarity with and execution of all stages of planning, design, and production of events to include: scheduling, venue preparation, public safety, invitations, catering, guest requirements, rentals, and entertainment; briefings, research, and post-event reports.
Ensures operations reflect the university's institutional values.
Detailed-oriented and the ability to complete projects within allocated time.
Excellent communication skills, providing feedback and periodic reports to stakeholders; proactive approach to handling any challenges that might arise and ability to quickly troubleshoot any changes on the day of the event.
Commitment to innovation; eagerness to share ideas on how to improve services provided and event quality.
Communicates weekly with various university offices regarding events; monitoring budgets and event progress.
Onsite for vendor deliveries and schedules Facilities for house cleaning and repairs.
Handles all details of event registration, to include managing online systems, responding to phone and email inquiries, coordinating on-site registration and check-in processes, and updates guestbook log of each assigned event.
Sends confirmation and reminders; directions to venue, parking, when applicable, and pre-event documents and messages to registered participants.
Research, coordinate, and conduct efforts to give charitable items and runs errands for special events.
•Perform other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:
Strong verbal and written communication skills.
Excellent organizational and multitasking skills.
Experience with software and web-based programs used in the development and processing of written and digital media, such as invitations and other communications (i.e. Asana, Paperless Post, Social Tables, Microsoft Office, Acrobat Adobe, and similar programs).
Familiarity with protocol and technical enhancements to programs and events is necessary.
Ability to work flexible schedules to facilitate the execution of events.
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: President Family Comm, Mktg & Media Sub-Family Events Stream Service and Support Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40 per week Occasionally nights and weekends Work Schedule: 9am- 6pm Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:
Employer will not sponsor for employment Visa statusInternal Applicants Only? No Posting Number: S007691 Job Open Date: 10/11/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Please describe any event planning experience.
(Open Ended Question)
- * Are you able to work after-hours and on weekends to cover events?
- * What is your expected salary range?
(Open Ended Question)
- Cover Letter
Documents needed to Apply
- Cover Letter