Associate Dean Student Services / Registrar

Cicero, Illinois
Oct 11, 2018
Institution Type
Community College

Under the general direction of the Dean of Student Services, the Associate Dean of Student Services provides vision and leadership to student services areas. The Associate Dean is charged with assisting to create a welcoming, inclusive student involvement experience for all students. Oversees the office of Admissions, Recruitment, Advising, and is responsible for registration, recruitment, and career and transfer services. Responsible for supervising and managing all aspects of Registrar services including academic records management; coordination of information technologies that impact a student’s admission, registration, academic support, semester course schedule data entry and registration; enrollment reporting; and the supervision of all Admission and Records Office.

Job Duties:

• Provides vision and leadership toward a seamless advising and transition process for new, current, traditional, non- traditional and special interest students.  • Coordinates and adapts procedures to ensure that prospective and current students receive timely and exemplary service from entry through transfer. • Evaluates the effectiveness of functional areas related to student services. • Develops support systems that fosters student success and development. • Collaborates with various academic and non-academic departments to create inclusive and purposeful environments, which support and promote learning and student development. • Plans and/or coordinates special projects involving student services. • Direct the Admissions, Registration and Student Records functions. • Supervise the daily activities and work schedules of the Admissions and Records Office Staff. • Supervise and instruct support staff on methods and procedures regarding registration, record maintenance, enrollment verification, transcript production, course schedule production, and FERPA compliance. • In conjunction with MIS, investigate, research and implement new technologies or processes which benefit students and staff, including the computerized student information system, the touchtone and on-line registration systems; distance learning courses and programs; degree-audit systems; transcript production; enrollment verification; etc. • Produce statistical reports concerning student records, registration totals and enrollment requested by administration. • Supervise and prepare necessary data work orders for course registration activities; student purges for non-payment; academic record maintenance, including disposal and microfilming; midterm attendance; final grade processing and grade report mailing. • Assist in the production of the annual college catalog and the fall, spring and summer class schedules. • Supervise input of all course information into the computer database for production of the fall, spring and summer class schedules. • Assist in the auditing process of student records by internal and external agencies. • Inform faculty, academic advisors, counselors and other individuals and offices of procedures or changes as they relate to the Records Office. • Serve as a member of departmental and institutional committees as needed. • Perform other duties and special projects as assigned.

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