Job description

JOB NO.: 106389-US

Work Type: Staff-Full Time


Location: Madison

Categories: Management/Supervisory, Office & Administrative Support

Employment Class: University Staff-Ongoing

Position Vacancy ID: 106389


Official Title: PRG ASST SUP ADV NON-EXEMPT(16421)


FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $25.00

Job Summary:

This position will provide direct support to divisional faculty and staff within the Department of Pediatrics. This position is responsible for the coordination of complex daily clinical, academic, supervisory and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and travel. Professional communication, workplace sensitivity, and diplomacy are essential as well as excellent administrative, organizational, computer, and interpersonal skills.

The responsibilities require considerable independence of planning, decision making and action often involving delegation of aspects of work to others. The incumbent is expected to utilize a considerable amount of independent initiative and judgement, exercising a high level of administrative problem solving and analytic ability.

This position will also supervise Medical Program Assistants at the Associate or Senior levels. Primary supervisory responsibilities include oversight of work flow to ensure timely completion of diverse teaching, research, administrative and professional society activities for staff physicians and fellows. This position will complete regular performance evaluations and provide mentoring, training and feedback to employees.

This position tracks, prioritizes and organizes multiple ongoing projects in various stages of progress in such a way as to assist the faculty in completion of these projects. This position requires knowledge of and considerable experience with UW Health and university policies and procedures, as well as the operational details of managing a division within a medical center and frequently interfacing with administrative entities. This position must show confidentiality regarding written and oral communications.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.


Schedule Comment:

Business Hours Monday-Friday.


Deborah Holland
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To begin the application process, please click on the "Apply Now" button. You will be asked to upload your resume and cover letter and provide three references within the application process. For maximum consideration your cover letter should highlight your experience and skills as they relate to the listed qualifications.

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Oct 10 2018 Central Daylight Time

Application Close: Oct 26 2018 11:55 PM Central Daylight Time





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Job No:
Posted: 10/11/2018
Application Due: 10/17/2018
Work Type: