Chief of Staff

San Jose, CA
Oct 11, 2018
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Job ID: 24786
Full/Part Time: Full-Time
Regular/Temporary: Regular
Job Code: 3300
Department: Office of the President


Classification: Administrator IV
Anticipated Hiring Salary: Commensurate with experience
FLSA status: Exempt

San Jose State University offers employees a comprehensive benefits package. For more information on programs available, please visit

About the Position

The Chief of Staff serves as a key member of the President's Cabinet and the bridge for communication between the President and the Cabinet. This position performs a wide range of executive and high level organizational and administrative duties requiring a broad and seasoned professional skill set, originality, mature judgment and a thorough knowledge of the administrative and academic programs and organizational structure of the university. The incumbent performs high-level work associated with the goals and vision of the President, developing strategic recommendations and serving as a key advisor on strategy, initiatives and projects within the university and with external partners. The incumbent serves as the President's primary liaison with faculty, staff, committees, and other organizations and individuals as designated by the President. The incumbent oversees all daily operations of the Office of the President, appropriately fielding and directing inquiries, requests and other organizational duties associated with the President.

Responsibilities include but are not limited to the following:

-Provides oversight for all functions of the Office of the President, including supervision of staff, fielding inquiries, and prioritizing the President's schedule.
-Consults with executive management in the review and administration of campus policies and goals.
-Acts independently with broad policy and organizational oversight.
-Reviews and provides input and advice on contracts and agreements on behalf of the President.
-Identifies, researches and advises the President on campus and CSU issues and is expected to develop recommendations that take into account divergent and contradictory demands and reactions to ensure that projects and policies are completed in a timely manner.
-Coordinates and conducts research, evaluation and provides information and recommendations to the President regarding CSU issues/policies/initiatives.
-Organizes and prioritizes the major initiatives of the President's direct reports.
-Acts as President's primary liaison with campus groups and committees to advance key projects and initiatives.
-Guides all communication strategies on behalf of the President, providing guidance for public appearances, presentations and communications from the President.
-Edits communications and reports, prepares material for speeches and presentations, develops position papers for the President as required.
-Reviews and edits correspondence and documents prepared by Cabinet members and other administrators as necessary.
-Demonstrates leadership to maintain credibility, trust and support with senior management.
-Serves as President's key liaison with the Office of General Counsel regarding university legal matters and provides input and recommendations in consultation with the appropriate Vice President to the President.
-Oversees and maintains all pending and ongoing litigation documentation.
-Provides oversight for budget for President's accounts.
-Develops and reviews proposals, prepares analyses and drafts responses.
-Participates in President's Cabinet, providing perspective and recommendations as needed.
-Manages all searches for direct reports to President.
-Serves as President's primary liaison for all commencement exercises.

Education and Experience

-Ph.D. or terminal degree
-Three to five years of relevant work experience in higher education

Preferred Qualifications

-Demonstrated strong communication and project management skills
-Demonstrated ability to build relationships across multiple constituencies

Knowledge, Skills & Abilities

-Superior written and oral communication and interpersonal skills, including the ability to facilitate open discussions, collaborate and respond to multiple constituencies, and write clear and concise reports.
-Working knowledge of University and CSU policies and programs.
-Mature supervisory skills adaptable to environment with students.
-Ability to lead diverse groups toward common goals.
-Knowledge of budget and use of external funds.
-Working knowledge of university structure and function.
-Experience in overseeing and tracking project workflow.
-Experience in managing change and establishing best practices that are tailored to the unique needs and capabilities of the institution.
-Commitment to promoting and contributing to the advancement of an inclusive and multicultural environment.

Posting Date

October 10, 2018

Application Screening

Application Screening begins November 9, 2018
Applications received before that date will receive first consideration.

This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Required Application Material:

Curriculum Vita- PDF
Letter of Interest- PDF
List of References- PDF

Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.

Note To Applicant

Satisfactory completion of a background check (including a driminal records check) is required for employment. SJSU will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San Jos State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Equal Employment Statement

SJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.

It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self disclose.

Contact Information

One Washington Square San Jose, CA 95192-0046
Phone: 408-924-2250



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