Manager, Procurement Strategic Sourcing
Job Description Summary:
I. JOB OVERVIEW
Procurement and Travel Services is responsible for the university's procurement of goods and services. It accomplishes this by offering multiple methods of purchasing items via the iBuy+ system, electronic requisition, or use of a P-Card. The department also is responsible for supplier registration, travel, and expense reimbursements through Concur. Our goal is to serve the faculty and staff by facilitating the timely acquisition of goods and services to meet the needs of GW at a competitive price. Procurement is also responsible for ensuring the justification of the supplier selection and pricing meets GW policies and the requirements of the sponsors for externally funded procurement actions
The Manager, Procurement Strategic Sourcing is a position in the Procurement and Travel Services Department under the Office of the Comptroller. This position reports to the Director of Procurement and works to enhance the acquisition activities of the various schools and divisions of the university. This position provides training and guidance to the university community related to iBuy+ Goods and Services, strategic sourcing initiatives as well as tracking of cost savings across the institution. Position has direct supervisory responsibilities.
Duties and Responsibilities
Procurement Core Operational Duties
Acts as a strategic business partner that provides procurement expertise, particularly related to leading and negotiating complex professional services agreements (contracts) not only with university funds, but also in support of sponsored research
Manages and executes acquisition and administrative activities (procurement life-cycle) across procurement of varied size, risk, and complexity. May include, but is not limited to:
Partnering with business owners and key implementation partners (DIT, OGC, Finance, etc.) to conduct procurement planning, and through conducting market research
Recommending alternative methods of procuring goods and services based on the internal customer's needs through the utilization of pre-negotiated contracts and available cooperatives.
Monitoring spending, school and division performance, and expiration of iBuy+ Agreements
Focusing on achieving cost savings for the university through establishing and encouraging broad use of university-wide iBuy+ contracts
Establishment of a commodity and supplier based strategic sourcing strategy
Determine standard reporting and metrics for iBuy+ use across the schools and divisions
Communication of content and new offerings within iBuy+ to all constituents.
Daily management, training, goal setting, and recruitment of a staff of direct reports. Establishment of a results-based productivity culture throughout team, including regular metrics and achieving targeted results
Procurement Policy, Compliance & Supplier Management
Understands and implements new contracts within the iBuy+ marketplace portal in accordance with procurement policies and procedures
Makes recommendations to improve policies and procedures that support university schools and divisions and how they utilize agreements
Supports supplier diversity and management activities to increase capacity at GW
Advises and supports internal customers on issues/developments relative to new requirements, current procurement and/or issues/problems with current contracts
Responds to internal/external inquiries regarding GW's procurement and agreements in a timely and professional manner
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the positionMinimum Qualifications:
Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 6 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 4 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:
Bachelor's degree in Business, Management, Contract Management or related field required. Master's degree and/or relevant certifications (CPPO, CPPB, CPM) are preferred
6 years of procurement/sourcing experience
2+ years supervisory experience preferred. Expert level negotiating skills; able to identify win-win solutions in a complex situation; able to keep cool under pressure and be able to find solutions in difficult situations.
Proactive approach to stakeholder management with the ability to influence at all levels within an organization
Advanced problem-solving and quantitative skills; able to distill data and articulate findings
Understanding of web-based marketplaces and punch-out offerings to supplier websites
Strong interpersonal, consultative, presentation, and written communication skills
Ability to be persuasive in communications, both verbally and in writing. Possess the ability to change the thinking of, or gain acceptance from others in sensitive situations without damage to the relationship
Ability to thrive in a team environment and work well with people from many different disciplines
Ability to adhere to highest ethical standards
Ability to multi-task and meet multiple deadlines while coordinating between internal customers
Demonstrates strong business acumen, a strategic mindset, and organizational savvy
Able to work independently, be well organized, and possess strong time management skills to manage multiple and often conflicting priorities in a fast pace environment
Possess high energy and enthusiasm for continuous process improvements
Be computer savvy and have strong background data analysis and reporting; working with an enterprise accounting and reporting system (e.g., Banner, Oracle, SAP), PCard/Expense reporting tools (e.g., Concur Travel and Expense), data analysis and reporting tools, as well as Microsoft Office applications
II. JOB DETAILS
Campus Location: Ashburn, Virginia College/School/Department: Finance Family Finance and Business Sub-Family Procurement/Travel Stream Management Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40+ Work Schedule: Monday-Friday, 8:30-5:30 Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:
Employer will not sponsor for employment Visa statusInternal Applicants Only? No Posting Number: S007685 Job Open Date: 10/10/2018 Job Close Date: 10/24/2018 If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Are you currently employed at George Washington University?
- * Do you meet the minimum Qualifications?
- * What is your expected salary range?
(Open Ended Question)
- Cover Letter
Documents needed to Apply
- Cover Letter