Budget Coordinator

Job description

Hyde Park Campus

42606 Center for the Study of Race, Politics & Culture

About the Unit

Job Information

Job Summary:

The University of Chicago's Center for the Study of Race, Politics, and Culture (CSRPC) and the Office of the Provost are looking for a full-time, dedicated, responsible self-starter for the role of Budget Coordinator. The ideal candidate will have some experience with budgets and managing financial tasks and an interest in higher education administration. We are seeking someone with a collaborative attitude, and a high level of commitment to service and the mission of the units. The right candidate will be proactive in helping to develop and implement policies, guidelines and procedures, particularly around financial management and administration.The Budget Coordinator will address challenges related to budget and financial management and will independently facilitate solutions, conferring with the teams to resolve problems.

This position will report to the Executive Director of the Center for the Study of Race, Politics, and Culture and to the Office of the Provost, and will focus on activities related to supporting an academic center, diversity and inclusion, faculty and chair development, and other relevant programs.


  • Assist in building and tracking budgets for CSRPC and Diversity programs in the Office of the Provost.
  • Reconcile and report on operational expenses, including GEMS (departmental credit cards) reporting.
  • Ensure budgets and reports conform to University standards.
  • Complete ePayments for all invoices and reimbursements, enter expenses in budget spreadsheets, submit all office orders, disburse funding and manage research accounts, help manage grants, and reconcile ledgers on a monthly basis.
  • May coordinate other personnel matters, including supporting the recruitment and hiring process and processing personnel and payroll-related forms. After getting the proper approvals, work with HR to post job openings.
  • Manage Workday (HR system) positions to onboard hires such as postdocs and student assistants.
  • Work with leadership to support budget/financial activities related to events, including managing vendor contracts, travel expenses, speaker reimbursements, hiring student assistants, and processing all related invoices and payments.
  • Help support other aspects of events, related to scheduling, speakers, communications, and programming.
  • Other duties as assigned.

  • Proficient user of MS Office Suite and Outlook required; very proficient user of Excel
  • Experience with budgeting, financial tasks, and database management preferred
  • Experience with higher education settings preferred
  • Familiarity and knowledge of the University of Chicago, its systems and its constituents preferred
  • Professional verbal, written and organizational skills with exceptional attention to detail
  • Ability to work with interruptions and successfully manage concurrent projects and tight deadlines
  • Demonstrated customer service skills
  • Highly resourceful individual who can anticipate needs, and has the ability to seek out, coordinate and appropriately disseminate information
  • Ability to work effectively and diplomatically with colleagues, as well as students, faculty, and corporate contacts
  • Familiarity with MailChimp, Constant Contact, or other communications distribution platforms preferred
  • Availability to work occasional early mornings, evenings and weekends as needed

Additional Requirements

Education, Experience or Certifications:


  • 2-year degree

  • Bachelor's degree, preferred

  • At least 3 years of administrative experience required
  • Experience developing and managing budgets strongly preferred
  • Demonstrated commitment to diversity and inclusion preferred

Required Documents:
  • Resume
  • Cover letter
  • References

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/





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Job No:
Posted: 10/11/2018
Application Due: 12/10/2018
Work Type: