Hyde Park Campus
42606 Center for the Study of Race, Politics & Culture
About the Unit
The University of Chicago's Center for the Study of Race, Politics, and Culture (CSRPC) and the Office of the Provost are looking for a full-time, dedicated, responsible self-starter for the role of Budget Coordinator. The ideal candidate will have some experience with budgets and managing financial tasks and an interest in higher education administration. We are seeking someone with a collaborative attitude, and a high level of commitment to service and the mission of the units. The right candidate will be proactive in helping to develop and implement policies, guidelines and procedures, particularly around financial management and administration.The Budget Coordinator will address challenges related to budget and financial management and will independently facilitate solutions, conferring with the teams to resolve problems.
This position will report to the Executive Director of the Center for the Study of Race, Politics, and Culture and to the Office of the Provost, and will focus on activities related to supporting an academic center, diversity and inclusion, faculty and chair development, and other relevant programs.
- Assist in building and tracking budgets for CSRPC and Diversity programs in the Office of the Provost.
- Reconcile and report on operational expenses, including GEMS (departmental credit cards) reporting.
- Ensure budgets and reports conform to University standards.
- Complete ePayments for all invoices and reimbursements, enter expenses in budget spreadsheets, submit all office orders, disburse funding and manage research accounts, help manage grants, and reconcile ledgers on a monthly basis.
- May coordinate other personnel matters, including supporting the recruitment and hiring process and processing personnel and payroll-related forms. After getting the proper approvals, work with HR to post job openings.
- Manage Workday (HR system) positions to onboard hires such as postdocs and student assistants.
- Work with leadership to support budget/financial activities related to events, including managing vendor contracts, travel expenses, speaker reimbursements, hiring student assistants, and processing all related invoices and payments.
- Help support other aspects of events, related to scheduling, speakers, communications, and programming.
- Other duties as assigned.
- Proficient user of MS Office Suite and Outlook required; very proficient user of Excel
- Experience with budgeting, financial tasks, and database management preferred
- Experience with higher education settings preferred
- Familiarity and knowledge of the University of Chicago, its systems and its constituents preferred
- Professional verbal, written and organizational skills with exceptional attention to detail
- Ability to work with interruptions and successfully manage concurrent projects and tight deadlines
- Demonstrated customer service skills
- Highly resourceful individual who can anticipate needs, and has the ability to seek out, coordinate and appropriately disseminate information
- Ability to work effectively and diplomatically with colleagues, as well as students, faculty, and corporate contacts
- Familiarity with MailChimp, Constant Contact, or other communications distribution platforms preferred
- Availability to work occasional early mornings, evenings and weekends as needed
Education, Experience or Certifications:
- 2-year degree
- Bachelor's degree, preferred
- At least 3 years of administrative experience required
- Experience developing and managing budgets strongly preferred
- Demonstrated commitment to diversity and inclusion preferred
- Cover letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
Depends on Qualifications
Scheduled Weekly Hours
Job is Exempt?
Drug Test Required?
Does this position require incumbent to operate a vehicle on the job?
Health Screen Required?
Remove from Posting On or Before
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