P-Card & Vendor Database Administrator

Employer
The Citadel
Location
Charleston SC, SC
Posted
Oct 10, 2018
Institution Type
Four-Year Institution

Job Responsibilities:

The Citadel, The Military College of South Carolina is accepting applicants for a P-Card & Vendor Database Administrator in the Procurement Services Department. Will work closely with the Procurement Director to develop new efficiencies with purchasing card transactions. This position will be required to use software to include; Banner Financial System, Bank of America’s WORKS (State P-card and Travel Card platforms) and the complete suite of Microsoft Office. Will assist in auditing and training for the Procurement Office as well as assists in the maintenance of the Procurement web site.  Creates and updates forms with Adobe, and produces monthly reporting of all P-Card activities to the VP for Finance and Business. Conducts P-Card training sessions on Banner, purchasing application and p-card transactional reconciliation processes.  Responsible for auditing purchasing card transactions utilizing Bank of America's WORKS System.  Responsible for creating excel spreadsheets from card usage and scheduling reports to review transactions for split purchase and reviewing all purchases between $2500 and $100,000 single transaction limits.  Required to consult with the Director on the purchasing card coordination and in creating new cardholders as well as updating monthly data.  Performs vendor database responsibilities for the Procurement Services Department, which includes; establishing and updating vendor information while also pulling vendor registration reports from Joomla. Creates reports with the campus Banner system, Bank of America's WORKs application using Microsoft Office products, and other available online systems. Establishes and maintains good customer service relationships with vendors and State Government Officials and ensures compliance with State Procurement Code & Regulations, and the Laws, while complying with all College Policies and Procedures. 

 

Minimum Qualifications:

A High school diploma AND at least 2 years of related work experience in accounting, auditing OR a Bachelor's degree in accounting, auditing, or business administration and one year of related experience. Experience utilizing Microsoft Office products (use of Outlook, Word, Excel and Access primarily), auditing experience, purchase card experience, and an understanding of web site development. Must have some experience in assisting with the training of end users.. Capable of utilizing resources to learn SC Consolidated Procurement Code & Regulations.

Must have a working knowledge of a wide range of complex hardware and software programs. Must have the ability to establish positive working relationships with staff and customers. Must be able to communicate in a clear and concise manner. Establishes and maintains good customer service relationships with vendors and State Government Officials and ensure compliance with State Procurement Code & Regulations, and Laws, while complying with all College Policy and Procedures. Must be proactive in reporting technical problems and must have the ability to prioritize and work well under time constraints.  This individual must be capable of establishing and maintaining effective working relationships with Coworkers, Department End-Users, Vendors, College Officials, State Materials Management Office, Information Technology Management, and have ability to coordinate with technical, functional, and clerical personnel.

 

Preferred Qualifications:

Experience with Banner Operation System and WORKS Bank of America’s Purchasing Card Program are preferred.  Familiarity with ERP and Certified as a Professional Purchasing Consultant (CPPC) preferred.

 

Additional Comments:

The Citadel is an affirmative action/equal opportunity employer actively committed to ensuring diversity in all campus employment.