Business Administrator

Location
Chicago, IL
Posted
Oct 10, 2018
Institution Type
Four-Year Institution


Hyde Park Campus

Department
2012215 Medicine-Gastroenterology

About the Unit

Job Information

Job Summary:

The Business Administrator serves as the Medical Hepatology and Co-lead Transplant Center's primary point of contact for internal and external constituencies on all matters regarding Strategic Planning, Educational Sessions, Fellowship Coordinator and Directors Support.

Responsibilities:
  • Organize and coordinate outreach of both internal and external relations efforts and independently oversee special projects.
  • Work independently on projects from start to finish while at times working under pressure to handle a wide variety of activities and confidential matters with discretion.
  • The role requires constant coordination of information exchange between the areas of Transplant, Surgery and Medicine.
  • Manage internal and external credentialing process for all faculty in the transplant institute.
  • Coordinate development of mailings, website, videos, independently analyze and assess the successes and failures of outreach and marketing to adapt quickly and continue to grow the enterprise.
  • Plan meetings, dinners, CME for outreach efforts (many of which will be on weekends, other cities and require irregular hours at times.
  • Coordinate department and cross-departmental initiative teams while maintaining discretion and confidentiality and adhering to rules and regulations.
  • Complex management of schedules, travel and meetings including independent management without input from the Director will be needed on a daily basis.
  • Hepatology will grow aggressively in the coming years, and we will open multiple offsite locations in Orland park, South Loop and Northwest Indiana requiring traveling to potential locations to assess feasibility will be part of the job.
  • Work with the Liver Director, Faculty, Section Administrator and hospital leadership to complete legal paperwork in a timely way so the location can be opened quickly.
  • This position will partner with Dr. Charlton, Dr. Chang and Section Administrator to oversee this center.
  • Periodic review of projections with post award, coordination of grant submissions with pre award will be necessary.
  • Coordinate the Fellowship Program
  • Manage the preparation of financial and/or administrative reports with responsibility for policy interpretations and/or statistical analyses.
  • Manage UNET site administrator duties as well as ongoing UNOS applications and completion process.


Competencies:
  • Familiarity with central administration within a complex research university environment required.
  • Excellent verbal and written communication skills required.
  • Excellent interpersonal and customer service skills required.
  • Ability to handle public contacts with courtesy, clarity, and diplomacy required.
  • Ability to handle sensitive and confidential situations and information with absolute discretion required.
  • Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines required.
  • Excellent problem-solving skills required.
  • Ability to use appropriate resources to resolve an issue required.
  • Ability to follow an issue through to resolution required.
  • Considerable skill in working both independently and as a team member required.
  • Ability to take initiative and organize and complete projects with minimal supervision required.
  • Proficiency with word processing applications and spreadsheets and databases required.


Additional Requirements

Education and Experience:
  • Bachelor's degree plus a minimum of two years progressively responsible administrative experience OR a minimum of five years of progressively responsible administrative experience required.
  • University or Academic medicine administrative experience preferred.


Required Documents:
  • Resume
  • Cover Letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility
Yes

Pay Frequency
Monthly

Pay Range
Depends on Qualifications

Scheduled Weekly Hours
40

Union
Non-Union

Job is Exempt?
Yes

Drug Test Required?
No

Does this position require incumbent to operate a vehicle on the job?
No

Health Screen Required?
No

Posting Date
2018-10-09-07:00

Remove from Posting On or Before
2019-04-09-07:00

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time
JR03099

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/

PI104820518

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