Business Administrator

Job description

Hyde Park Campus

2012215 Medicine-Gastroenterology

About the Unit

Job Information

Job Summary:

The Business Administrator serves as the Medical Hepatology and Co-lead Transplant Center's primary point of contact for internal and external constituencies on all matters regarding Strategic Planning, Educational Sessions, Fellowship Coordinator and Directors Support.


  • Organize and coordinate outreach of both internal and external relations efforts and independently oversee special projects.
  • Work independently on projects from start to finish while at times working under pressure to handle a wide variety of activities and confidential matters with discretion.
  • The role requires constant coordination of information exchange between the areas of Transplant, Surgery and Medicine.
  • Manage internal and external credentialing process for all faculty in the transplant institute.
  • Coordinate development of mailings, website, videos, independently analyze and assess the successes and failures of outreach and marketing to adapt quickly and continue to grow the enterprise.
  • Plan meetings, dinners, CME for outreach efforts (many of which will be on weekends, other cities and require irregular hours at times.
  • Coordinate department and cross-departmental initiative teams while maintaining discretion and confidentiality and adhering to rules and regulations.
  • Complex management of schedules, travel and meetings including independent management without input from the Director will be needed on a daily basis.
  • Hepatology will grow aggressively in the coming years, and we will open multiple offsite locations in Orland park, South Loop and Northwest Indiana requiring traveling to potential locations to assess feasibility will be part of the job.
  • Work with the Liver Director, Faculty, Section Administrator and hospital leadership to complete legal paperwork in a timely way so the location can be opened quickly.
  • This position will partner with Dr. Charlton, Dr. Chang and Section Administrator to oversee this center.
  • Periodic review of projections with post award, coordination of grant submissions with pre award will be necessary.
  • Coordinate the Fellowship Program
  • Manage the preparation of financial and/or administrative reports with responsibility for policy interpretations and/or statistical analyses.
  • Manage UNET site administrator duties as well as ongoing UNOS applications and completion process.

  • Familiarity with central administration within a complex research university environment required.
  • Excellent verbal and written communication skills required.
  • Excellent interpersonal and customer service skills required.
  • Ability to handle public contacts with courtesy, clarity, and diplomacy required.
  • Ability to handle sensitive and confidential situations and information with absolute discretion required.
  • Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines required.
  • Excellent problem-solving skills required.
  • Ability to use appropriate resources to resolve an issue required.
  • Ability to follow an issue through to resolution required.
  • Considerable skill in working both independently and as a team member required.
  • Ability to take initiative and organize and complete projects with minimal supervision required.
  • Proficiency with word processing applications and spreadsheets and databases required.

Additional Requirements

Education and Experience:
  • Bachelor's degree plus a minimum of two years progressively responsible administrative experience OR a minimum of five years of progressively responsible administrative experience required.
  • University or Academic medicine administrative experience preferred.

Required Documents:
  • Resume
  • Cover Letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

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Job No:
Posted: 10/10/2018
Application Due: 10/31/2018
Work Type: