Human Resources Coordinator

Job description

Job Title: Human Resources Coordinator
Location: Augusta University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 14642
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var RichTextValue = PTRTEFillcache('https://erecruit.augusta.edu/psp/hrp461_newwin/SS/HRSS/c/HRS_HRAM.HRS_CE.GBL','PT_RTE_IMG_DB_LOC','record://PTRTDB','HRS_JO_PDSC_VW_DESCRLONG$0','1');var TextAreaObject = document.getElementById('HRS_JO_PDSC_VW_DESCRLONG$0');if (typeof(TextAreaObject) != 'undefined' && TextAreaObject != null) TextAreaObject.innerHTML = RichTextValue;Department InformationThe Human Resources serves as a strategic resource for making Augusta University a top-tier university that is a destination of choice for education, health care, discovery, creativity and innovation. We enable and enhance the effectiveness of the organization by delivering reliable and creative HR services and solutions that support our customers and advance the university’s mission, vision and values.University HR Services provides support to the University functions within Human Resources. University HR Services includes Benefits, Data Management, Faculty Support Services, Compensation, Employee Relations, & Records Management.*This position is a limited term position (estimated time frame is 15-24 months) that will assist with day to day duties in the Benefits Section duration of the OneUSG Connect PS HCM Implementation Project. var RichTextValue = PTRTEFillcache('https://erecruit.augusta.edu/psp/hrp461_newwin/SS/HRSS/c/HRS_HRAM.HRS_CE.GBL','PT_RTE_IMG_DB_LOC','record://PTRTDB','HRS_JO_PDSC_VW_DESCRLONG$1','1');var TextAreaObject = document.getElementById('HRS_JO_PDSC_VW_DESCRLONG$1');if (typeof(TextAreaObject) != 'undefined' && TextAreaObject != null) TextAreaObject.innerHTML = RichTextValue;Minimum Requirements*This position is a limited term position (estimated time frame is 15-24 months) that will assist with day to day activities in Recruitment in order to provide necessary support for the duration of the OneUSG Connect PS HCM Implementation Project. High School diploma from a recognized State or Federal organization with three years' HR experience. Two years' experience working with an integrated database system. Knowledge of employment practices and procedures. Will accept Bachelors degree from an accredited college or university and one year HR experience.
Departmental Requirements - Knowledge, Abilities, Skills
Knowledge of basic HR business processes; AU specific business processes and employment processing and benefit proceduresProficient with Excel and data entry (top candidates may be tested)Skilled with basic data entry; PeopleSoft HRMS specific data entryExcellent verbal/written communication, interpersonal, and detail-oriented skills Must have complete understanding of proper data entry methods required by PeopleSoft and decide on proper codes when entering data if not clear from documentation; make decisions on workflow to ensure all data is completed in time to meet established payroll deadlines; determine when an action cannot be processed due to incomplete or missing documentation and able to to determine when to elevate a situation to a supervisor or director if necessary; incorrect data entry, missing documentation, missing established deadlines or faulty decisions may have an adverse impact on employee pay and/or benefitsProficient in Microsoft Office Word/Excel and other software systemsAbility to work well in high-pressure situations, maintain accurate records, multi-task and prioritize with excellent time management skills Must be highly motivated, highly organized and able to work with minimal supervisionAbility to work with employees from all levels of the organization and to function well under tight deadlinesAbility to maintain confidentiality. var RichTextValue = PTRTEFillcache('https://erecruit.augusta.edu/psp/hrp461_newwin/SS/HRSS/c/HRS_HRAM.HRS_CE.GBL','PT_RTE_IMG_DB_LOC','record://PTRTDB','HRS_JO_PDSC_VW_DESCRLONG$2','1');var TextAreaObject = document.getElementById('HRS_JO_PDSC_VW_DESCRLONG$2');if (typeof(TextAreaObject) != 'undefined' && TextAreaObject != null) TextAreaObject.innerHTML = RichTextValue;PreferredAssociate's Degree from an accredited college or university with two or more years of clerical and administrative experience and/or HR specific experience. Experience with PeopleSoft HRMS. Experience working in Higher Education and/or experience working with non-US citizens. var RichTextValue = PTRTEFillcache('https://erecruit.augusta.edu/psp/hrp461_newwin/SS/HRSS/c/HRS_HRAM.HRS_CE.GBL','PT_RTE_IMG_DB_LOC','record://PTRTDB','HRS_JO_PDSC_VW_DESCRLONG$3','1');var TextAreaObject = document.getElementById('HRS_JO_PDSC_VW_DESCRLONG$3');if (typeof(TextAreaObject) != 'undefined' && TextAreaObject != null) TextAreaObject.innerHTML = RichTextValue;ResponsibilitiesPurpose: *This position is a limited term position (estimated time frame is 15-24 months) that will assist with they day to day activities for Benefits and other responsibilities necessary to provide necessary support for the duration of the OneUSG Connect PS HCM Implementation Project. The purpose of this position is to provide professional level support to the Human Resources Division, Benefits and Data Management section of Human Resources. The position's primary focus will be processing employment and benefits related paperwork for all types of employees in a fast-paced, team-oriented environment. Duties: The incumbent of this position duties will include, but are not limited to:
  • Receives and reviews documentation for completeness and accuracy for all electronic personnel action requests and audits corresponding employment documents to include staff, NRA's, Students, Postdocs, temporary; processes accordingly
  • Processes and enters data in PeopleSoft for all new hires, terminations, salary changes, transfers, and benefit changes (in coordination with OneUSG Connect-Benefits) in a timely and accurate manner according to the published payroll schedule
  • Provides highest level of customer service to campus employees, department managers, retirees and other AU business units as necessary to ensure accurate and timely processing of employee data. This will include coordination with OneUSG Connect-Benefits
  • Explain TRS and ORP retirement plan options to new hires; provides information to ensure the new hire can make an informed decision within the allotted time of sixty days; follows up with employee at the thirty, forty-five and fifty-nine day interval to ensure employee has made a decision and appropriate forms are submitted
  • Completes Forms I-9, verifies I-9 documentation and maintains I-9 files. Submits online investigation requests and assists with employee background checks for students, temporaries and non-paid affiliates
  • Generates and provides daily queries to colleagues within Benefits and Data Management, Managers and Director
  • Reviews employee payroll deductions and process adjustments accordingly
  • Assists all employees with any questions, claims, and/or issues related to their benefits coverage
  • Completes AU cleareance process for all terminating employees
  • Assists walk-in customers with inquiries in a timely and courteous manner
  • Processes supplemental retirement enrollements, changes and/or terminations in a timely manner
  • Provides general retirement information to potential retirees in the absence of the Manager, Retirement and Records Services
  • Meets with all new hires for in-processing; requests any additional paperwork and facilitates Great Start. This will include preparing new hire files
  • Reviews pre-payroll queries to ensure all data is accurate prior to pay run
  • Performs other clerical functions as assigned
var RichTextValue = PTRTEFillcache('https://erecruit.augusta.edu/psp/hrp461_newwin/SS/HRSS/c/HRS_HRAM.HRS_CE.GBL','PT_RTE_IMG_DB_LOC','record://PTRTDB','HRS_JO_PDSC_VW_DESCRLONG$4','1');var TextAreaObject = document.getElementById('HRS_JO_PDSC_VW_DESCRLONG$4');if (typeof(TextAreaObject) != 'undefined' && TextAreaObject != null) TextAreaObject.innerHTML = RichTextValue;Shift/SalaryShift: Days/M-F Pay Grade: 12 Salary: $15.06/hr - $19.58/hr Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 6/29/2018 - Until filled. Reposted 9/7/2018 var RichTextValue = PTRTEFillcache('https://erecruit.augusta.edu/psp/hrp461_newwin/SS/HRSS/c/HRS_HRAM.HRS_CE.GBL','PT_RTE_IMG_DB_LOC','record://PTRTDB','HRS_JO_PDSC_VW_DESCRLONG$5','1');var TextAreaObject = document.getElementById('HRS_JO_PDSC_VW_DESCRLONG$5');if (typeof(TextAreaObject) != 'undefined' && TextAreaObject != null) TextAreaObject.innerHTML = RichTextValue;Other InformationThis position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success." Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
var RichTextValue = PTRTEFillcache('https://erecruit.augusta.edu/psp/hrp461_newwin/SS/HRSS/c/HRS_HRAM.HRS_CE.GBL','PT_RTE_IMG_DB_LOC','record://PTRTDB','HRS_JO_PDSC_VW_DESCRLONG$6','1');var TextAreaObject = document.getElementById('HRS_JO_PDSC_VW_DESCRLONG$6');if (typeof(TextAreaObject) != 'undefined' && TextAreaObject != null) TextAreaObject.innerHTML = RichTextValue;Equal Employment OpportunityAugusta University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. Also, Augusta University is a federal contractor and desires priority referrals of protected veterans. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to age, disability, gender, national origin, race, religion, sexual orientation or veteran status.
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This position is being reposted. Previous applicants will continue to be considered and do not need to apply again.
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var RichTextValue = PTRTEFillcache('https://erecruit.augusta.edu/psp/hrp461_newwin/SS/HRSS/c/HRS_HRAM.HRS_CE.GBL','PT_RTE_IMG_DB_LOC','record://PTRTDB','HRS_JO_PDSC_VW_DESCRLONG$8','1');var TextAreaObject = document.getElementById('HRS_JO_PDSC_VW_DESCRLONG$8');if (typeof(TextAreaObject) != 'undefined' && TextAreaObject != null) TextAreaObject.innerHTML = RichTextValue;Conditions of EmploymentAll candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
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Job No:
Posted: 10/9/2018
Application Due: 10/10/2027
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