Accnt/Fiscal Analyst II
Location Administrative Services Bldg
Full/Part Time Full-Time
Manages the centralized University Accounts Receivable and Billing System to ensure that invoices and payments are recorded in compliance with University policy and procedure. Collaborates with University departments and communicates with external customers to ensure accuracy in University Accounts Receivable and Billing records. Performs other duties as assigned.
70% - Essential - Accounts Receivable and Billing System Management: Ensures that all billing invoices are processed and posted accurately and timely. Collaborates with University IT staff to resolve any processing issues. Applies all incoming payments to outstanding invoices and processes daily deposits. Researches and communicates any payment discrepancies to University departments and/or customers. Records transactions receipted into the Automated Clearinghouse (ACH) revenue account for the University, including invoice and non-invoice payments. Creates journal entries to record non-invoice payments.
10% - Essential - Maintenance, Communication, and Training: Administers the University's customer database: adding new customers as appropriate, editing existing customer records, and periodically inactivating customer records not in use. Edits training material as needed when processes change. Assists University departments with queries and reports as needed. Provides customer service to the University's customers. Collaborates with University IT staff to initiate process improvements.
10% - Essential - Adjustments and Collection: Processes and sends monthly past due notices to customers for all invoices that are 30+ days outstanding. Processes all invoice adjustments as requested by University departments. Collaborates with departments on outstanding invoices to determine if a write off or collection action is needed. Places invoices with outside collection agencies as needed. Retains records related to all invoice write-offs.
10% - Essential - Reporting and Reconciliation: Generates and analyzes aging reports for invoices processed through the centralized billing system. Collects and analyzes aging reports from departments that invoice through third party systems. Administers and approves departmental and individual access to the centralized billing system. Reconciles general ledger balances to balances in the Billing and AR system. Researches, communicates, and resolves any discrepancies. Provides documentation of Billing and AR transactions to internal and external auditors as requested.
A high school diploma and professional 3-5 years experience in a related area such as accounting, auditing, finance or commercial lending.
Firm Job Knowledge - Firm working knowledge of concepts, practices and procedures and ability to use in varied situations
Acts as Lead - Acts as a Lead by guiding the work of others who perform essentially the same work.
No Budget Responsibilities - No fiscal responsibility for the department's budget.
Preferred experience in Accounts Receivable
Standard Hrs: 37.5; Band: 05 ($ 44,200.00 - $ 56,000.00)
October 22, 2018
Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information. Clemson University is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.