Academic Program Specialist

Job description

Job ID: 44274

Full/Part Time: Full-Time

Regular/Temporary: Regular


College of Business - Graduate Programs Office


Serves as the adviser and registrar for graduate students in the College of Business. Advises students regarding required coursework each semester. Works with Associate Dean in resolving student problems and in determining policy revisions. Serves as liaison with the Office of Distance Learning, The Graduate School and Office of Admissions and Records.

Coordinates the evaluation, review and processing of academic records for students applying to graduate programs. Acts as liaison between Associate Dean of Graduate Programs, Director of Graduate Programs, Masters Programs Director, Department Chairs and/or Admissions Committee for each assigned program. Responsible for notifying applicants when specific documentation/ information is missing or required. Responsible for notifying applicants of admissions decision. Serves as liaison between the College of Business Graduate Office and the University Office of Admissions and Records with regard to admissions for assigned graduate programs.

Assists graduate students with dropping, adding or substituting courses; fields requests to withdraw from the University and monitors students in danger of being dismissed or placed on academic probation. Reviews student files and makes recommendations concerning those placed on academic probation. Reviews student files to ensure students meet graduation requirements.

Builds classes and ensures accuracy of courses built into the University Course Schedule Master system.

Maintains student files, processes grade change forms and coordinates updates for each student Program of Study.


Bachelor's degree and a minimum of two years' experience or a combination of post-high school education and experience equal to six years.

Ability to utilize problem solving skills.

Ability to prioritize and organize multiple work assignments as needed.

Effective verbal and written communication skills.

Ability to establish and maintain effective working relationships.

Basic computer skills to include experience with Microsoft Office suite

Pay Plan

This is an A&P (Administrative and Professional) position.


If not otherwise specified, schedule is M-F, 8-5.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:





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Job No:
Posted: 10/9/2018
Application Due: 10/16/2018
Work Type: