Account Create Team Specialist

Location
Chicago, IL
Posted
Oct 09, 2018
Institution Type
Four-Year Institution


Hyde Park Campus

Department
8064310 Fin Serv-Sponsored Awards

About the Unit
University Research Administration has the responsibility to review and provide institutional endorsement for all proposals to federal and other external sponsors (excluding gifts), assuring compliance with University policies and sponsor terms and conditions. URA is the institutional authority for the negotiation and acceptance of financial support or other contractually-binding obligations in the form of a contract, grant, or agreement, including material transfer agreements and clinical trials

Job Information

Job Summary:

The Account Create Team Specialist is responsible for activities associated with intake, review, and establishment of sponsored awards at the University of Chicago. The successful candidate will be analytical, proactive, solution-oriented, and possess exceptional communication skills. This individual will be self-motivated and have the ability to exercise sound judgement in prioritizing tasks. This position requires the ability to make decisions independently that will have downstream impacts on the management of sponsored projects.

The individual in this position is responsible for establishing advance accounts, monitoring for incoming sponsored awards, reviewing for unilateral versus bilateral and processing accordingly. Additionally, they are responsible for insuring compliance measures are in place (COI, CITI, IRB, IACUC, IBC) and identifying potentially detrimental terms and conditions. Successful candidates will have the analytical skills necessary to review a sponsored award agreement, determine the type of award, payment terms, reporting requirements, budget limitations, and establish accordingly per departmental guidelines. The individual is a member of a Team and must contribute to the team effort, as needed. This will involve timely service to departments, units, and sponsors as needed, and collaboration with Post Award Research Administrators. As needed, this individual will perform back-up duties during vacation or sick leaves of other Account Create Team staff.

This position requires rapid proficiency in University of Chicago systems such as AURA, FAS, ACCTS, Business Objects and a high level of proficiency in Excel. Incumbents are expected to review Sponsor guidelines and escalate issues accordingly within the office of University Research Administration.

The position requires direct contact with faculty and administrative staff at the University, and requires close collaboration with Post Award Research Administrators within the office of University Research Administration (URA). Customer service is a high priority of the office and civility and professionalism are required at all times.

Responsibilities:
  • Creates all advance accounts as requested by local departments and in accordance with URA business processes.
  • Intakes and processes all unilateral awards.
  • Intakes and collaborates with URA Post Award Research Administrators on all bilateral awards.
  • Creates all accounts in ACCTS and FAS.
  • Intakes and processes all amendments and modifications.
  • Prioritize work in order to complete assignments on a timely basis.
  • Partner with Post Award Research Administrators, and business units/departments regarding all activities associated with account create in a timely and fiscally responsible manner.
  • Complete Award Summary document, ensuring that all appropriate attributes are noted and established correctly within university systems.
  • Maintain appropriate data entry into institutional database for all account creates and modifications, ensuring data quality and documentation of any institutional risk.
  • Gain and maintain thorough understanding of university and sponsor regulations.
  • Continuously seek to improve the account create process for sponsored projects.
  • Participate in institutional training specific to sponsored project account create as requested by the Assistant Director of Post Award Support Services.


Competencies:
  • Ability to work with various sponsor electronic systems required.
  • Rapid proficiency in the use of University of Chicago systems required.
  • Strong computer skills including word processing database management, and spreadsheet skills required.
  • Ability to interpret sponsor guidelines and regulations to ensure accurate response
  • Ability to manage detail-oriented workload required.
  • Good Negotiation skills required.
  • Ability to organize and prioritize workload during high-pressure, high-volume workload periods required.
  • Ability to exercise sound judgment, discretion, and tact required.
  • Ability to manage stress required.
  • Ability to handle multiple, concurrent tasks required.
  • Excellent verbal and written communication skills required.
  • Some travel may be required.
  • Ability to communicate in writing
  • Ability to communicate orally
  • Ability to develop and manage interpersonal relationships
  • Ability to exercise absolute discretion regarding confidential matters


Additional Requirements

Education, Experience or Certifications:

Education:
  • Bachelor's degree required.
  • Bachelor's degree in a business or Liberal Arts field preferred.


Experience:
  • A minimum two years of experience working with sponsored research administration in an academic environment preferred.
  • Relevant experience interpreting sponsored research grants and contracts, and working with budgets, ledgers, invoices and fiscal reporting preferred.
  • Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations is required.
  • Experience with University of Chicago systems such as AURA, FAS, ACCTS/PETS, and Business Objects preferred.


Working Conditions and Physical Requirements:
  • Ability to work with various sponsor electronic systems required.
  • Rapid proficiency in the use of University of Chicago systems required.
  • Strong computer skills including word processing database management, and spreadsheet skills required.
  • Ability to interpret sponsor guidelines and regulations to ensure accurate response
  • Ability to manage detail-oriented workload required.
  • Ability to organize and prioritize workload during high-pressure, high-volume workload periods required.
  • Ability to exercise sound judgment, discretion, and tact required.
  • Ability to manage stress required.
  • Ability to handle multiple, concurrent tasks required.
  • Ability to communicate in writing
  • Ability to communicate orally
  • Ability to develop and manage interpersonal relationships
  • Ability to work with frequent interruptions
  • Ability to sit for 4 hours or more
  • Ability to use computers extensively for 4 hours or more
  • Ability to travel to various on-campus locations on a daily basis
  • Ability to Use Standard Office Equipment


Required Documents:
  • Resume,
  • Cover Letter
  • Reference list

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility
Yes

Pay Frequency
Monthly

Pay Range
Depends on Qualifications

Scheduled Weekly Hours
37.5

Union
Non-Union

Job is Exempt?
Yes

Drug Test Required?
No

Does this position require incumbent to operate a vehicle on the job?
No

Health Screen Required?
No

Posting Date
2018-10-08-07:00

Remove from Posting On or Before
2019-04-08-07:00

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time
JR03093

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/

PI104794869

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