Education Coordinator

Location
Aurora, CO
Posted
Oct 07, 2018
Institution Type
Four-Year Institution



*Applications are accepted electronically ONLY at www.cu.edu/cu-careers.*



University of Colorado Denver l Anschutz Medical Campus

School of Medicine | Department of Emergency Medicine

Education Coordinator (Academic Services Professional)

Position #706244 - Requisition 14395



The Department of Emergency Medicine has an opening for a full-time, University Staff (unclassified) Education Coordinator (Academic Services Professional) position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002. Read CU Anschutz Quick Facts here.

Job Summary:
This is a full-time position in the Department of Emergency Medicine. This position will work closely with the Education Manager to ensure the successful implementation of medical student programs and education initiatives for the department. This position will communicate with students, faculty, and other education coordinators. Individual will work in a self-directed manner with excellent prioritization, time management, and interpersonal skills. Individual will need to be mission-driven and a strong advocate for the growth and development of opportunities within the department.

Examples of Work Performed:



Phase I & II UME Course Coordination and Student Support (20%):
  • Provide effective and efficient support to Course Director(s) for EMED electives including securing suitable room reservations, coordinating key dates with SOM to avoid conflicts, and sending accurate and timely calendar invites.
  • Attend and participate in Electives Fair including creation and distribution of advertising materials, confirming table and chair needs, providing answers to student questions, and enlisting additional support when necessary.
  • Update SOM with timely and accurate course changes as necessary; ensuring changes are made to Oasis, course catalog, etc.
  • Secure appropriate back-up and departmental support in the event of non-emergent absence (e.g. Supervisor and/or colleague).

Phase III UME Course Coordination and Student Support (30%):
  • Match students to clinical practice sites and inform site directors and coordinators of upcoming rotations.
  • Develop rotation schedules for the Emergency Care Clerkship students as they rotate through practice sites.
  • Participate in and ensure streamlined Orientation session delivery every 2 weeks including the incorporation and adoption of new technology and processes.
  • Maintain the clerkship education schedule including residents, faculty, and pharmacy.
  • Ensure rotations begin on time, continuously evaluate and implement the schedule matrix and report to Course Directors about scheduling issues.
  • Match and prepare evaluations, direct observation forms, track student requests, and manage enrollment of student to support teaching efforts of courses/rotations.
  • Take minutes at committee meetings and save to server for tracking.
  • Assist Course Directors with timely completion of student grades, tracking of the final exam results, direct observation forms, logger information, and other assignments.
  • Keep track of MSIII's dropping/adding courses.
  • Maintain communication with students, evaluators, clerkship directors, ride-along coordinators, CAPE coordinators, and Office of Student Life.
  • Update clerkship information on SOM Phase III website and departmental website.
  • Reserve rooms for all orientations, didactics, and exams as needed.
  • Distribute and collect all necessary paperwork for EMS ride-alongs and practice sites.
  • Monitor and manage the publishing of the course sections in Canvas.
  • Monitor future rotations for potential openings and track past data for quality improvement regarding the placement of students for the EC clerkship.
  • Ensure clerkship grades are submitted on time every 2 weeks.
  • Attend monthly Phase III Coordinator Meetings.
  • Attend monthly CBD Meetings.
  • Work with the Office of Community Based Medical Education (OCBME) to ensure volunteer faculty appointments are in place for new preceptors.
  • Work with the School of Medicine to ensure affiliation agreements are in place for each clinical training site used for clinical experiences.
  • Follow policies, processes, and guidelines put forth by the School of Medicine including but not limited to grading, attendance, badging, clinical requirements, clerkship syllabus, and the learning management system.
  • Secure appropriate back-up and departmental support in the event of non-emergent absence (e.g. Supervisor and/or colleague).

Phase IV UME Course Coordination and Student Support (20%):
  • Assist students in obtaining approval to complete an emergency medicine course at another institution.
  • Gather evaluations from the external institutions and translates it to the UCD evaluation form before provide them to the Course Director for review and signature.
  • Develop rotation schedules for the Phase IV students as they rotate through University Hospital.
  • Track VSLO applications.
  • Reserve rooms for orientations as needed.
  • Assist Course Directors with timely completion of student grades.
  • Keep track of MSIV's dropping/adding courses.
  • Coordinates University of Colorado Hospital related access (UCD account, badging and epic) and orientation (suture lab) for Career Track and Diversity students.
  • Collect and track student payment for EMED 8031: Wilderness Medicine.
  • Maintain communication with students, evaluators, course directors.
  • Monitor future rotations in VSLO for potential openings and track past data for quality improvement regarding the placement of students for Phase IV.
  • Work with the School of Medicine to ensure affiliation agreements are in place for each clinical training site used for clinical experiences.
  • Follow policies, processes, and guidelines put forth by the School of Medicine.
  • Secure appropriate back-up and departmental support in the event of non-emergent absence (e.g. Supervisor and/or colleague).

Coordinate Emergency Medicine Interest Groups (EMIG) (20%):
  • Coordinate and support ongoing coordinated experience of skill acquisition, exploratory experiences, robust mentorship contacts, professional modeling, and early career advising.
  • Logistical support for EMIG Western Symposium (November) and the separate Ultrasound efforts (August/September) including but not limited to room reservations, coordination of faculty and resident support, vendor suppliers, and food orders/distribution.
  • Coordinating shadowing opportunities for students interested in EM with EM attendings/residents.
  • Secure appropriate back-up and departmental support in the event of non-emergent absence (e.g. Supervisor and/or colleague).

PGY3 Advanced Ultrasound Administrative Support (10%):
  • Assist with Ultrasound Program course and event coordination, scheduling, and compiling/assembling materials for ultrasound program courses (six one-week PGY3 rotation blocks supporting 18 residents).
  • Send email communications to rotators and to educators.
  • Request and reserving rooms.
  • Check, distribute, and collect Ipads.
  • Distribute and collect waiver forms for human model volunteers.
  • Update website information.
  • Ensure the completion of post-rotation evaluations by residents and educators.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Salary and Benefits:

The hiring salary for this position has been established at $40,000 - $49,500 and is commensurate with skills and experience. This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits.

Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation

Qualifications

Minimum Qualifications:
  • A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualifications:
  • A master's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
  • Previous higher education experience.

Competencies / Knowledge, Skills, and Abilities:
  • Knowledge of various CU Medicine, UCH and University policies, rules and regulations.
  • Interest and desire to work with medical students to help them navigate logistics of educational programs and support them to have outstanding educational experiences in emergency medicine.
  • Critical thinking skills, decisive judgement and the ability to work with minimal supervision.
  • Build relationships with key players in UME and the Dean's Office.
  • Very well-organized and extremely detail-oriented.
  • Must be able to work in a fast-paced environment and take appropriate action.
  • Strong commitment to teamwork and ability to optimize efforts through collaboration and partnerships.
  • Demonstrate flexibility and responsiveness to change.
  • Change management, partnering, and customer service skills.
  • Experience with Canvas, iLios, Oasis, and/or other online educational platform(s).
  • Experience with MedHub, New Innovations or other online evaluation tool.
  • Experience in MS Office, specifically Word, Excel, and PowerPoint.


Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Office of Equity by email at equity_ada@ucdenver.edu or by phone at (303) 315-2567.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.


Special Instructions to Applicants:Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Questions should be directed to: Jessica Hitt-Laustsen - jessica.hitt-laustsen@ucdenver.edu.

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin immediately, and will continue until the position is filled.



Job Category: Academic Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 20353 - SOM-Emergency Medicine

Schedule: Full-time

Posting Date: Aug 7, 2018

Closing Date: Ongoing

Posting Contact Name: Jessica Hitt-Laustsen

Posting Contact Email: jessica.hitt-laustsen@ucdenver.edu

Position Number: 00706244

PI104779760

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